36C24526Q0349_1.docx
DOCX document 20 KB Posted
- Solicitation number
- 36C24526Q0349
About this file
This is a Statement of Work for a Department of Veterans Affairs solicitation (36C24526Q0349) issued as a Special Notice indicating an intent to sole source. The Hershel "Woody" Williams VAMC in Huntington, West Virginia requires replacement of a failed AHU-1 HVAC chiller coil serving the pharmacy inpatient IV and chemo rooms, which is integrated with the Johnson Controls building automation system. The contracting office is located at the Baltimore VAMC (Department of Veterans Affairs, 10 N Greene St, Baltimore, MD 21201) with Contract Officer Keysha Gorman as the point of contact. The response deadline is March 11, 2026 at 8:00 AM Eastern Time.
The vendor must provide two factory-new loose coils (one heating unit type BDW with 1 row and one cooling unit type BDW with 6 rows, both 32.5 inches in height and 33 inches in width with aluminum fins) along with complete installation labor, including removal of damaged coils, inspection of affected piping and valves with separate pricing for replacements, and all necessary materials and equipment. Work must be completed within 14 days of contract award during normal business hours (8:00 AM to 4:30 PM). The contractor must provide a competent person on-site at all times, maintain communication availability, comply with VA security and badge requirements, observe parking and traffic regulations, and maintain the smoke-free facility policy. The product service code is J045 (NAICS 238220), and the place of performance is 1540 Spring Valley Drive, Huntington, WV 25704.
View the file
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
SUBJECT*
NEW REPLACE AHU-1 HVAC COIL FOR PHARMACY Intent to Sole Source
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 21201 |
| SOLICITATION NUMBER* |
| 36C24526Q0349 |
| RESPONSE DATE/TIME/ZONE |
| 03-11-2026 8am EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 15 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| PRODUCT SERVICE CODE* |
| J045 |
| NAICS CODE* |
| 238220 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
VAMC
10 N Greene St Baltimore MD 21201
POINT OF CONTACT*
Contract Officer Keysha Gorman Keysha.Gorman74@va.gov 410-637-1513
ADDITIONAL INFORMATION
| AGENCY’S URL |
| https://www.va.gov/maryland-health-care/locations/baltimore- |
| URL DESCRIPTION |
| Department of Veterans Affairs |
| AGENCY CONTACT’S EMAIL ADDRESS |
| Keysha.Gorman74@va.gov |
| EMAIL DESCRIPTION |
| Keysha Gorman |
Special Notice Special Notice
DESCRIPTION
| *= Required Field |
| Special Notice |
Special Notice
STATEMENT OF WORK PART A – GENERAL INFORMATION
A.1 INTRODUCTION – The Hershel “Woody” Williams VAMC located at 1540 Spring Valley Drive, Huntington WV, 25704 needs to replace AHU-1 HVAC coil that serves pharmacy.
| A.2 | BACKGROUND – The AHU-1 pharmacy chiller coil has failed: this unit serves inpatient IV and chemo rooms. Ties into Johnson Controls building automation system. |
| A.3 | SCOPE OF WORK – Vendor will provide all labor, material, equipment, tools, and supervision necessary to meet the Statement of Work below. |
STATEMENT OF WORK PART B – WORK REQUIREMENTS
B.1 Tasks to be accomplished:
· Provide base unit loose coil (4420) heating; type ½” BDW, HEIGHT: 32.5 WIDTH 33, ROWS 1, FPI: 11; COIL HAND LEFT; FIN MATERIAL: ALUMINUM, FIN THICKNESS: .008 in., tube wall thickness: .016 in
· Provide base unit loose coil(4420) cooling; type: ½” BDW; height: 32.5 ; width: 33; rows: 6; FPI: 11; COIL HAND LEFT; FIN MATERIAL: ALUMINUM; FIN THICKNESS: .008 in; tube wall thickness: .016 in
· Provide installation for heating and cooling unit which includes:
· Remove damaged coils and replace with factory new ones
· All work to be completed during normal working hours (day shift)
· All piping and valves that need to be removed will be inspected for defects and quoted separately for replacement
· Provide services within 14 days upon contract award
STATEMENT OF WORK PART C – SUPPORTING INFORMATION
C.1 Place of Performance – Hershel “Woody” Williams VAMC located at 1540 Spring Valley Drive, Huntington, WV 25704. Delivery vehicles shall keep traffic disruptions to a minimum. Use of any other entry points must be approved by Chief, Engineering Service prior to use. Vendor shall deliver required parts or equipment specified above during approved work times.
C.2 Period of Performance – Vendor will provide services within 14 days of contract award. Approved work times for this job shall be normal working hours of 8AM – 430PM . The Contractor shall perform all services during normal business hours.
C.3 Special Considerations –
| C.3.1 | Contractor Furnished Materials – All labor, materials, equipment to perform the job. When “furnish”, “provide”, “install”, or similar term is used it shall mean a complete installation, ready for use. The vendor shall supply all parts, equipment, material, and labor to perform the work described above. The work will include all items as described in the Scope of Work listed above. |
| C.3.2 | Government Furnished Materials and Services. Government furnished property, if any, will be identified and will only be used for the performance of this contract unless otherwise authorized by the Contracting Officer. The Contractor shall, at all times, take any and all steps necessary for maintenance and preservation of all Government-furnished property. The Contractor shall comply with all reasonable requests of the Contracting Officer to enclose, or specifically protect, Government-furnished property. |
| C.3.3 | Qualifications of Key Personnel – Contractor’s employees should be knowledgeable of standards associated with this type of work. |
| C.3.4 | Supervision/Communications. At all times during the performance, the Contractor’s Superintendent (if applicable) shall be available by cellular phone. Prior to beginning any work, the Contractor shall supply the COR with the telephone number for the Superintendent. The Contractor’s “Competent Person” that meets OSHA training guidelines, is capable of making decisions and acting on behalf of the Contractor shall be physically located on site at all times during performance of the contract. If the Contractor’s Competent Person is absent from the job site for an extended period of time, the COR may send all Contractor/sub-contractor employees off the job. |
| C.3.5 | Parking/Traffic Regulations. The Contractor shall not park on grassy areas unless approved by the COR and the Contractor agrees to restore areas back to VA standards. Drivers should be particularly concerned with pedestrian traffic. Yield to pedestrians in crosswalks. Posted speed limits and all other traffic controls are to be observed by operators at all times. Seat belt use is mandatory on the VA grounds. |
| C.3.6 | Security. The C&A requirements do not apply, and a Security Accreditation |
Package is not required. This acquisition does not involve storage, generating, transmitting, or exchanging of VA sensitive information. It does not require C&A a MOU-ISA for system interconnection. Contractor shall identify which employees will be working under the awarded contract. Contractor personnel shall include employees, sub-contractors, subcontractor employees, suppliers and delivery personnel entering the Medical Center. Those employees shall bring photo ID to obtain a VA Contractor identification badge that shall be worn above the belt at all times while on Medical Center property. Contractor’s employees shall return all I.D. badges to designated personnel at time designated in the task order. This does not apply to suppliers and delivery personnel making deliveries to the VA warehouse dock only.
C.3.7 Smoking Policy. The Contractor shall not allow smoking in any building. The VA is a smoke-free facility. This includes the use of electronic cigarettes and vaping devices.
File details come from the government source that posted it. Updated .