36C24526Q0348.docx

Special Notice Special Notice

GENERAL INFORMATION

Beckley VA Medical Center Contracting Office (90C) 200 Veterans Avenue Beckley, WV 25801

POINT OF CONTACT*

Contract Specialist Mohsin Abbas Mohsin.Abbas2@va.gov

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

NOTICE OF INTENT TO SOLE SOURCE

The Department of Veterans Affairs, Veterans Integrated Service Network (VISN 5), Beckley VA Medical Center located at 200 Veterans Avenue, Beckley, WV, 25801 is issuing this Notice of Intent (NOI) to inform industry contractors of the Government’s intent to execute a Sole Source award IAW RFO FAR 12.102(a) and RFO FAR 6.103-1 - Only one responsible source and no other supplies or services will satisfy agency requirements per 41 USC §3304(a)(1) as implemented by FAR 6.302-1.

This requirement is to procure a Carl Zeiss forum and Ophthalmology Picture Archive and communication System (PACS) for Beckley VAMC. Beckley already using three of the devices that is connected to Zeiss Forum are manufactured by Carl Zeiss, which provided confidence in the interoperability of the System with the existing system. In addition, utilizing a Zeiss system for the Zeiss instrument provided benefits for storing and accessing raw data.

The data management system shall include all necessary software, licensing, and labor to fully set up and integrate the system with the existing equipment. The system must be able to connect with the VA’s current electronic health record, VistA. The system shall be approved by the Electronic Health Record Modernization Integration Office Healthcare Technology Management (EHRM-IO HTM) team to ensure compatibility with the incoming EHRM. The viewing software must be VA Technical Reference Manual (TRM) approved for use on standard VA information and technology issued computers.

Only Proaim Americas, LLC, is the authorized distributor to sell Carl Zeiss Meditec USA products. This is due to the PROAIM’s integration and knowledge with Zeiss field service tech support entities. This included personal and procedures of Zeiss tech support and field services team providing efficiency to the end user customer of the Federal Government. There are no agents or dealers who are authorized to represent these products.

The place of performance is Beckley VA Medical Center, 200 Veterans Avenue, WV 25801. This action will result in a Firm-Fixed Price Contract.

The intended Contractor is Proaim Americas, LLC, located at 16024 Manchester RD STE 200 Ellisville, MO 63011-2195.

The North American Industry Classification System (NAICS) for this requirement is 541511, Custom Computer Programming Services - Product of Service Code for this requirement is 7H20, IT and Telecom - Platform Products Database, Mainframe, Middleware (Hardware and Perpetual License Software). The Small Business Administration (SBA) size standard for this sector is $34.0.

This notice of intent is neither a formal solicitation nor a request for competitive proposals. No solicitation document is available, and telephone requests will not be honored. No award will be made based on unsolicited quotations or offers received in response to this notice. Any response to this notice must show clear, compelling, and convincing evidence that competition will be advantageous to the Government. The intent of this synopsis is for informational purposes only. The information received will normally be considered solely for the purpose of determining whether to conduct competitive procurement. A determination by the Government not to complete this action based on this notice is solely within the discretion of the Government.

The Government anticipates the award of a firm-fixed- price contract. A decision by the Government about whether to compete with this proposed requirement based upon responses to this notice is solely within the discretion of the government. Information received will normally be considered solely for the purpose of determining whether to conduct a competition.

This notice of intent to award a sole source contract is not a request for competitive quotes. There will be no solicitation available for competitive quotes. Phone calls will not be accepted.

This notice of intent is not a request for quotations.

All Interested parties who are responsible, certified, and capable may express their interest by providing a capabilities statement NLT March 12, 2026, at 3:00 PM EST. The point of contact for this action is Contract Specialist, Mohsin Abbas who can be reached at: Mohsin.Abbas2@va.gov.

Special Notice