36C24526Q0319.docx

Special Notice

Special Notice

GENERAL INFORMATION

VISN 5 Contracting 849 International Drive Linthicum MD 21090

POINT OF CONTACT*

Contract Specialist Dan Feng Lu danfeng.lu@va.gov

DESCRIPTION

Reference Laboratory Testing & Consultation Services Veterans Health Affairs, Network Contracting Office 5, is issuing this Notice of Intent to Sole Source in order to identify any potential sources that have the resources and capabilities to provide consultation services and laboratory testing on organ transplant patients.

The government is contemplating a One (1) year, Firm Fixed Price contract to satisfy this requirement and meet the needs of Washington DC VA Medical Center, 50 Irving Street, NW, Washington DC 20422.

INTERESTED & CAPABLE RESPONSES

NCO 5 is seeking responses from businesses that are interested in this procurement and consider themselves to have the resources, rights, and capabilities necessary to provide these services.

Please respond with your:

· Business name

· Business type

· Socio-economic status (e.g., Veteran-Owned, Woman-Owned, Disadvantaged Small Business, 8(a), etc.)

· Person of contact (including telephone number & email address)

· GSA Contract number if applicable

· DUNS number and SAM UEI number

· Capability statement

· Authorization letter to perform consultation services and laboratory testing on organ transplant patients at Medstar Georgetown University Hospital at 3900 Reservoir Road NW, Washington, DC 20007.

Responses must be submitted by 3:00 PM (ET) Thursday, March 05, 2026. Responses to the information requested above may be submitted via email to Danfeng.lu@va.gov. No telephone calls will be accepted.

DISCLAIMERS

This Notice of Intent to Sole Source does not constitute a solicitation. All information received in response to this notice that is marked proprietary will be handled accordingly in accordance with (IAW) Federal Acquisition Regulation (FAR) 15.201(e). Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses incurred associated with responding to this RFI.

This Special Notice of Intent to Sole Source is for planning purposes ONLY. The results of this notice will assist in the development of (1) the requirement, and (2) the acquisition strategy (e.g., small business set-aside, full and open competition, etc.). VA assumes no responsibility for any costs incurred associated with the preparation of responses submitted as a result of this notice.

Reference Laboratory Testing & Consultation Services

Statement of Work

1. INTRODUCTION:

The Department of Veterans Affairs Medical Center in Washington DC (VAMC DC), in partnership with Medstar Medical Group II LLC (MMG), MedStar Georgetown Medical Center, provides organ transplant services to veterans. Those services include kidney and liver transplant surgeries and MedStar Georgetown Medical Center laboratory services. MMG employs providers in the pathology department at MedStar Georgetown University Hospital.” The Department of Pathology and Laboratory Medicine Service at the VAMC DC requires special consultation and laboratory testing on human organ transplant specimens and additional laboratory tests needed for transplant surgery.

2. GENERAL:

The contractor will serve as a reference laboratory for professional pathology services. The contractor shall provide laboratory consulting and reference testing for transplant patients in partnership with VA Medical Center Organ transplant services. The contractor will provide specialized reference laboratory testing to the Department of Veterans Affairs Medical Center in Washington DC (VAMC DC) Department of Pathology and Laboratory Services, 50 Irving St. NW Washington DC 20422

3. PERIOD OF PERFORMANCE:

05/10/2026 to 05/09/2027

4. PLACE OF PERFORMANCE:

MedStar Georgetown University Hospital 3900 Reservoir Road NW Washington, DC 20007.

5. PERFORMANCE REQUIREMENTS:

The Contractor shall provide consultation services and laboratory testing on organ transplant patients.

6. RESPONSIBILITIES

a. Pathology Services

i. Contractor will provide Pathology Services for VAMC, with such services to include renal consultations.

ii. VAMC agrees that all testing shall be requested by an individual authorized by applicable law to order clinical and anatomic pathology testing.

b. Licensure

i. Contractor will comply with the licensing and certification requirements under the “Clinical Laboratory Improvement Amendments of 1988” (“CLIA”).

ii. Upon execution and upon additional request, Contractor will provide VAMC with CLIA licensure verification.

c. Records & Lab Data

i. The parties acknowledge that the Department of Veterans Affairs Medical Center Anatomic Pathology and the Medstar Georgetown Pathology Laboratory are each HIPAA Covered Entities providing healthcare services. Laboratory services performed under this Statement of Work consist solely of diagnostic pathology testing, specimen evaluation, professional consultation, and result reporting for the purpose of treatment of individual patients. The receiving laboratory functions as an independent healthcare provider and not as Business Associate acting on behalf of the disclosing entity. Accordingly, pursuant to 45 C.F.R. ᶳ164.506(c), disclosure of Protected Health Information for treatment purposes does not require execution of a Business Associate Agreement. Each Party agrees to limit disclosure to the information reasonably necessary to perform clinical laboratory services and to maintain appropriate administrative, technical, and physical safeguards consistent with HIPAA, VA privacy policy, and applicable federal and sate confidentiality laws. Should the scope of services expand beyond treatment-related laboratory functions to include administrative financial, or data-management services performed on behalf of the disclosed entity, the Parties agree that a Business Associate Agreement will be executed prior to such activities.

7. SPECIFICATIONS

a. Laboratory Testing Requirements.

i. The contractor must be able to perform all laboratory testing on Attachment A.

b. There is urgency in getting the results from these specimens. The expectation is this work will be performed expeditiously.

c. Reporting

i. Patient results will be signed out by MedStar Georgetown University Hospital pathologists (as needed) and reported through fax and/or email encrypted to VAMC.

ii. Patient Reports include the following information: Patient Name, Date of Birth and VAMC Case #.

iii. All preliminary results are to be reported to the submitting pathologist.

iv. A completed final report will be faxed to the attention of the submitting pathologist and faxed to (202)745-8284.

Attachment A: Laboratory Test

Special Notice