36C24526Q0001.docx

Sources Sought Notice Sources Sought Notice

Huntington VAMC Base Year Plus Four Option Years Must Completely Provide Responses to Page Six

GENERAL INFORMATION

SET-ASIDE

VISN 5 Contracting Satellite office

NCO 5

10 N Greene St Baltimore MD 21201

POINT OF CONTACT*

Contract Specialist Patricia Thai Patricia.Thai@va.gov

PLACE OF PERFORMANCE

Hershel Woody Williams VAMC

1540 Spring Valley Drive

Huntington WV

ADDITIONAL INFORMATION

DESCRIPTION

The Department of Veterans Affairs, Veterans Health Administration, Network Contracting Office 5, is issuing this Sources Sought Notice to identify potential qualified vendors that are interested in and capable of performing this requirement. This requirement is for semi-annual industrial wastewater discharge testing at the Hershel “Woody Williams” VA Medical Center located at 1540 Spring Valley Drive Huntington, WV 25704.

STATEMENT OF WORK PART A – GENERAL INFORMATION

STATEMENT OF WORK PART B – WORK REQUIREMENTS

B.1 Tasks to be accomplished:

1. Vendor will perform sampling and analysis of industrial wastewater discharge for the medical center no less than twice a year.

a. Sampling will occur in January and July of each year, with scheduling adjustments coordinated through the Program Office Point of Contact should the weather not permit collection.

b. Sampling will be performed between normal working hours of 8:00 AM and 4:00 PM, Monday through Friday, on a non-rainfall day. Federal holidays are not acceptable for testing.

c. Sampling will be conducted at the existing sanitary manhole identified as No. 18, in the 8-inch sewer line that runs downhill South to North, located approximately 25-30’ northeast of the facility parking garage entrance on the lower entrance road.

d. All sampling and analysis shall be in accordance with procedures established by the United States Environmental Protection Agency (EPA) pursuant to Section 304 (g) of the Clean Water Act and contained in 40 CFR Part 136. Any analytical procedures not expressly listed in 40 CFR part 136 shall be subject to prior approval by the Huntington Sanitary Board (HSB). Any testing performed by methodologies not expressly listed in 40 CFR 136 and not receiving prior approval will not be paid by the Medical Center, nor will recollection and retesting.

e. Sampling will consist of an 8-hour composite sample and a minimum of four (4) grab samples collected at equal intervals over the 8-hour composite period.

f. Testing will consist of the parameters as outlined in the table below.

Volatile Organic Compounds (VOCs)

Grab

Semi-volatile Organic Compound (SVOC)

8-hour composite

g. Testing results will be provided to the facility within 30 days of sampling/testing.

B.2 Definitions—

1. Phenolics is defined as the sum of concentrations of the eleven (11) compounds referenced by EPA Method 420.4 as defined in 40 CFR Part 136 Appendix A.

2. Total Toxic Organics is the summation of all organic priority pollutants, as listed by the EPA pursuant to Section 307 (a)(1) of the Clean Water Act of 1977, detected in the discharge at quantifiable values greater than 0.1 mg/l.

3. Volatile Organic Compounds: For VOCs, the EPA’s VOA Composting Procedures (Draft 9/1/94) may be used to composite a minimum number of grabs for VOA (EPA Method 624) analysis.

4. Mercury, Total-USEPA Method No. 245.7 (with method detection limit of 0.0018ug/L) or Method No. 1631 (with method detection limit of 0.0002ug/L) must be used for the analysis of mercury as defined in 40 CFR Part 136.

STATEMENT OF WORK PART C – SUPPORTING INFORMATION

C.1 Place of Performance – Hershel “Woody” Williams VAMC located at 1540 Spring Valley Drive, Huntington, WV 25704.

C.2 Period of Performance – Vendor will provide services within 14 days of contract award.

Base year: December 1, 2025—November 30, 2026 Option Year 1: December 1, 2026—November 30, 2027 Option Year 2: December 1, 2027—November 30, 2028 Option Year 3: December 1, 2028—November 30, 2029 Option Year 4: December 1, 2029—November 30, 2030

The following Federal holidays are not acceptable days for performance of services: New Year’s Day, Martin Luther King Jr Day, Presidents’ Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving, and Christmas.

C.3.3 Qualifications of Key Personnel – Contractor’s employees should be knowledgeable of standards associated with this type of work.

The manhole identified for sampling has a small pull-off area adjacent to it suitable for a pickup truck. The contractor may park on the grassy area near the manhole if it is necessary for the completion of the work.

C.3.6 Security. The C&A requirements do not apply, and a Security Accreditation Package is not required. This acquisition does not involve storage, generating, transmitting, or exchanging of VA sensitive information. It does not require C&A a MOU-ISA for system interconnection. Contractor shall identify which employees will be working under the awarded contract. Contractor personnel shall notify the Program Office Point of Contact of their intent to be on-station and sampling prior to the event.

C.3.7 Smoking Policy. The Contractor shall not allow smoking in any building. The VA is a smoke-free facility. This includes the use of electronic cigarettes and vaping devices.

Interested & Capable Responses:

NCO 5 is seeking responses from entities that are interested in this procurement and consider themselves to have the resources, capabilities, and qualifications necessary to provide the services required for the Hershel “Woody” Williams VAMC.

Please respond to this RFI/Sources Sought 36C24526Q0001 with your:

1. Business name (including Unique Entity ID (SAM.gov)

2. Business type, socio-economic status (e.g., Veteran-Owned, Woman-Owned, Disadvantaged Small Business, 8(a), etc.), and

3. Person of contact (including telephone number & email address).

4. Capability statement and summary of previous experience providing these types of services for the Veterans Health Administration or other similar facilities.

5. Available contract vehicles (GSA FSS, etc.) for use by Department of VA (include applicable NAICS)

6. Brief Summary of categories of services that your company can/cannot provide.

7. Certification(s) / Licenses for meeting the local requirements to provide these services at the DC VAMC (if applicable)

8. Confirmation that your organization has the capability & expertise to meet the performance requirements while complying with applicable limitations in subcontracting by responding to the questions below with your response:

a. Do you intend to self-perform this effort?

b. If you are located outside the immediate area, how will you self-perform?

c. Or do you intend to subcontract work under this contract?

d. If you intend to subcontract work under this contract, how will you ensure compliance with the limitations on subcontracting?

Please note that if incomplete responses are received. Lack of documentation proving your business can conduct the services being offered or all questions not being answered within this notice, your response will not be taken into consideration.

CONTACT INFORMATION AND RESPONSE DUE DATE:

Please email all responses to Patricia.Thai@va.gov (Contract Specialist) and William.Galletta@va.gov (Contracting Officer) no later than 08-18-2025, 3:00 PM EST.

This request for information/sources sought notice is for planning purposes ONLY and does not constitute a solicitation, responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. The results of this market research will assist in the development of (1) the requirement, and (2) the acquisition strategy (e.g., SDVOSB/SDVOSB set-aside, small business set-aside, full and open competition, etc.). VA assumes no responsibility for any costs incurred as a result of a vendor’s attendance to the Site-Visit nor the preparation of responses submitted as a result of this notice

Sources Sought Notice