P03 FAR 13.5 Sole Source Justification_Redacted.pdf

VHAPG Part 813.5 Simplified Acquisition Procedures for Certain Commercial Items Attachment 1: Request for Sole Source Justification Template >SAT-$7.5M under FAR13.5

Effective Date: 11/15/24 Page 1 of 3

REVISION: 01

Acquisition ID#: 36C245-26-AP-0358

DEPARTMENT OF VETERANS AFFAIRS

SOLE SOURCE JUSTIFICATION UNDER SIMPLIFIED PROCEDURES FOR CERTAIN COMMERCIAL

ITEMS IN ACCORDANCE WITH FAR 13.5

Acquisition Plan Action ID: 36C245-26-AP-0358

1. Contracting Activity: Department of Veterans AffairsDepartment of Veterans Affairs, VISN 05, Washington DC VA Medical Center, 50 Irving Street, Northwest Washington, DC 20422-0001 Purchase request number (2237) 688-26-1-829-0010.

2. Nature and/or Description of the Action Being Processed: Contract 36C24526C0012 has been awarded to a SDVOSB, , on 10/15/2025. An OAL protest has been filed on 10/27/2025.

This will be a short term 1-month contract until the resolution of protest. Contractor will transport patients to necessary medical facilities for medical appointments. This extension will allow for a new package to be competed to the maximum extent with great care given toward estimated yearly usage. These Van Services are critical to the VA and lapse in services will impact patient care for the Washington DC Area. This will be a firm fixed price contract.

3. Description of Supplies/Services Required to Meet the Agency’s Needs: This requirement is to provide wheelchair van patient transportation services to the Department of Veterans Affairs, VISN 05, Washington DC VA Medical Center. The Contractor provides all vehicles, personnel, management, supplies, transportation, equipment and reports necessary to furnish wheelchair van transport service for beneficiaries scheduled by the Washington DC VA Medical Center with scheduled clinic appointments at either the VAMC or private facilities in the community or patients discharged from inpatient status. Wheelchair van patient transportation services. Wheelchair van patient services are critical to the VA and a lapse in service will impact patient care. The estimated value of this 1-month short-term contract is . As stated below, the authority permitting other than full an open competition is FAR part 6.302-1. Contract 36C24526C0012 has been awarded to a SDVOSB, , on 10/15/2025. An OAL protest has been filed on 10/27/2025.

This will be a short term 1-month contract until the resolution of protest.

4. Statutory Authority Permitting Restricted Competition:

FAR 13.5 Simplified Procedures for Certain Commercial Items. The statutory authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. § 1901 and is implemented by FAR 13.106-1(b)(2) for restricting competition on this procurement. Competition is restricted on this procurement for the reason below:

( X ) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements

( ) Unusual and Compelling Urgency ( ) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert

Services ( ) International Agreement ( ) Authorized or Required by Statute ( ) National Security

Effective Date: 11/15/24 Page 2 of 3

Acquisition ID#: 36C245-26-AP-0358

( ) Public Interest

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): Contractor is currently providing the services for Department of Veterans Affairs, VISN 05, Washington DC VA Medical Center The incumbent contractor Battle’s Transport are the only contractors who could provide seamless service. The incumbent contractor already has the needed accessories, equipment, personnel and experience and can continue immediately. Conditions of unusual and compelling exist due to the needs of wheelchairs /special needs van transport to and from appointments. Appointments such as doctor appointments, procedures, surgeries, and follow-up care of eligible beneficiaries. The amount of transport requests submitted daily also in part contributed to this suspense and due to the emergent nature of this requirement, the highly specialized knowledge of VA’s operation format, and the necessity to have uninterrupted service these providers are familiar with the Washington VAMC requirements and be able to immediately execute this requirement.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: RFQ 36C24526Q0016 posted on SAM on 09/12/2025, closed on 10/01/2025, Received 12 quotes. Contract 36C24526C0012 has been awarded to a SDVOSB, , on 10/15/2025. An OAL protest has been filed on 10/27/2025. This will be a short term 1-month contract until the resolution of protest.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: Contractor submitted same pricing as the current BPA 36C24523A0032, Order Request for Sole Source Justification. BPA 36C24523A0032 was competed and the pricing was considered fair and reasonable.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: RFQ 36C24526Q0016 posted on SAM on 09/12/2025, closed on 10/01/2025, Received 12 quotes. Contract 36C24526C0012 has been awarded to a SDVOSB, on 10/15/2025. An OAL protest has been filed on 10/27/2025. This will be a short term 1-month contract until the resolution of protest.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: This one month contract is to allow time to work on the OAL protest filed on 10/27/2025.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: Battles Transportation, Inc.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to

Competition before Making subsequent acquisitions for the supplies or services required: This will be a one-time short-term contract. POP started on November 1, 2025, through November 30, 2025.

The current contractor is the incumbent, and the pricing is in line with those prices. Due to the OAL protest filed on 10/27/2025, a short-term contract is in the government’s best interest.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, Effective Date: 11/15/24 Page 3 of 3

Acquisition ID#: 36C245-26-AP-0358 which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Date

Chief of Patient Benefits Washington DC VA Medical Center

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Date Contracting Officer RPO-East NCO5