NNG15SD26B 36C24526F0334_1.docx

SUBJECT*

12in Gooseneck Condenser Microphone w/ Base, Black, Cardioid - FORCE PACKAGE EMAIL 7/12/26 KJ

GENERAL INFORMATION

SOLICITATION NUMBER*

BASE NOTICE TYPE

VAMC

10 N Greene St Baltimore MD 21201

POINT OF CONTACT*

Contracting Officer Alison Klein alison.klein@va.gov 304-623-3461 x 4143

AWARD INFORMATION

MODIFICATION NUMBER

AWARDEE NAME*

CONTRACTOR’S UEI

THUNDERCAT TECHNOLOGY, LLC

UER4AJLUB8D5

AWARDEE ADDRESS LINE 1*

AWARDEE ADDRESS LINE 2*

AWARDEE ADDRESS LINE 4*

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Justification and Approval Notice Justification and Approval Notice

DESCRIPTION

Justification and Approval Notice

DEPARTMENTOFVETERANSAFFAIRS

JustificationandApprovalFor ExceptiontoFairOpportunityMemo

Acquisition Plan ActionID: 36C245-26-AP-4181

1. ContractingActivity:DepartmentofVeteransAffairsVAMarylandHealthCare System (VAMHCS) 10 N. Greene Street Baltimore, MD 21201 2237#512-26-3-056-0269

2. Description of Action:The VA Maryland Health Care System needs to procure a new Command & Control Audio-Visual system to support their critical Emergency Management obligations. This justification supports anew sole-source procurementfortheacquisitionthroughThundercatTechnologies,integration,and installationofaudiovisual,video-wall,routing,collaboration,control,andemergency operations technology for theBaltimore VA Emergency Operations Center (Room 3A-300). This purchase will also include diagram system drawings, system testing and all training support and maintenance.

This A/V system must also be integrated with the Facility Notification System for Emergencybroadcastcapabilitieswithinconferenceroom(3A-300).Thissystemis crucial for first touch to host and interface with dignitaries, medical staff, lifesaving and life safety training and education operations.

3. DescriptionofSuppliesorServices:TheVAseekstoprocureandintegratea comprehensive, mission-critical audiovisual and command-and-control system upgrade for the Baltimore VA EOC. The work includes design, installation, programming, commissioning, and sustainment of:

· A19’x5.5’dvLEDvideowall

· Three86"displays

· HaivisionAlphaCoreprocessingandroutingarchitecture

· Crestron-basedcontrolsystems

· Integratedaudiosystems(BiAmpTesira)

· VTCinfrastructure,KVMsystems,workstations,tuners,andassociatedequipment

· Equipmentracks,lecterns,andsupportingcomponents

These requirements are fully defined in theStatement of Work Baltimore VA EOC.pdf,includingdetailedtechnicalspecifications,roomconfigurations,media

Page of routingdependencies,audiosystemrequirements,andintegrationconstraints.The procurement estimate is $466,798.71. The projected POP will be 1 August 2026 Through 31 Dec 2026.

4. Statutory Authority:The statutory authority permitting an exception to fair opportunity is Section 41 U.S.C. 4106(c) as implemented by the Federal Acquisition Regulation (FAR) 16.505(b)(2)(i):

( )FAR16.505(b)(2)(i)(A): Theagencyneedforthesuppliesorservicesisso urgent that providing a fair opportunity would result in unacceptable delays.

( X ) FAR 16.505(b)(2)(i)(B): Only one awardee is capable of providing the supplies or services required at the level of quality required because the supplies or services ordered are unique or highly specialized.

() FAR 16.505(b)(2)(i)(C):The order must be issued on a sole-source basis in the interest of economy and efficiency because it is a logical follow-on to an order already issued under the contract, provided that all awardees were given a fair opportunity to be considered for the original order.

() FAR 16.505(b)(2)(i)(D):It is necessary to place an order to satisfy a minimumguarantee.

( ) FAR 16.505(b)(2)(i)(E):For orders exceeding the simplified acquisition threshold, a statute expressly authorizes or requires that the purchase be made from a specified source”. The statutory authority permitting an exception to fair opportunity for this action is 38 U.S.C. 8127(c), known as the Veterans First Contracting Program which provides the authority to directly contract with a Service-Disabled Veteran-Owned Small Business (SDVOSB) or a Veteran-Owned Small Business(VOSB).

5. RationaleSupportingUseofAuthorityCitedAbove:

ThundercatTechnologycanalsomeetthefollowingsystemrequirements:

Demonstrate the capability to provide Command and Control system that will conformandalignwithtechnology standardsestablishedbytheVACyberSecurity OperationsCenters(CSOC)locatedinMartinsburg,WV,Hines,IL,andAustin,TX.

Provide proof that their proposed system meets and integrates with the standards andoperationalpracticesusedbytheEOCs/ICCsinTampaandOrlando(andthe Electronic Health Records Management System (EHRMS) Command Center atVACO).

SuppliedCommandandControlA/Vsystemmustcontainanarchitecturethatallows for the real time collaboration of the Common Operating Picture from EOC/ICC space to other locations within the medical centers or to other hospitals with in the VISN and/or across the country (including VACO IOC as needed) using theHaivision Network Site-Sharing package.

Vendor must be able to provide Seamless integration with facility-wide emergency notificationandmessagingsystems,includingBrightSign-basedworkflowsalready deployed in other VA environments Usingthemexclusivity,ensuresthattheVAMarylandHealthCareSystemreceives the exact same proprietary soft/hardware programming and updates and support directly from the vendor. Using Thundercat Technologies prevents substantial duplicate costing as another vendor would be required to completely start over to research, program, and re-implement the “highly Specialized” infrastructure.

6. Efforts to Obtain Competition: A description of efforts made to ensure thatoffers are solicited from as many potential sources as is practicable.

A. Review of Prior Market Research and Historical Purchasing DataProgrampersonnelevaluatedhistoricalVAprocurementsofsimilaraudiovisual, command-and-control, and EOC technology systems. Review of internal documentation, including prior sole source justifications located in Atch 1 Open Market Sole Source Justification, demonstrated that only highly specialized integratorswithHaivision,Crestron,BiAmp,anddvLEDengineeringcredentials have successfully delivered comparable systems at VA sites.

B. ConsultationWithTechnicalExpertsandContractingPersonnel Internal coordination with technical experts and Contracting Office staff (referenced in communications such as the email from FW: ThunderCat Technology's MRR to VABaltimoreforEOC/ICCandTechnologyModernizationProject)confirmedthatno additional SDVOSB vendors had expressed capability or interest in performing a project of this complexity or scale. Engineering and program personnel reviewed ThunderCat’s unique OEM partner ecosystem, prior VA EOC installations, and system architecture dependencies documented in the SOW.

C. AssessmentofPotentialSDVOSBAlternatives TheVAevaluatedwhetherotherSDVOSBfirmspossessed:

· RequiredHaivisionAlphaCoreprocessorexpertise

· CrestronCertifiedProgrammercapabilities

· Provenpastperformanceintegratingmulti-vendorrouting,A/V,KVM,VTC,and audio DSP systems

· PriorVAemergencyoperationscenterdeploymentexperience NoalternativeSDVOSBsourcemetthesecombinedtechnicalthresholds.

D. Conclusion All reasonable efforts were made to solicit interest and assess potential competition. Marketresearch,historicaldata,internalSMEreview,andpriorjustificationmaterials confirm that only ThunderCat Technology can meet the Baltimore VA EOC’s specialized technical, operational, and compatibility requirements. Efforts to broaden future competition are documented in Atch 1 Open Market Sole Source Justification.docx, which notes VA’s commitment to reviewing OEM ecosystems, market capabilities, and opportunities for competitive follow-on acquisitions.

6. Actions to Increase Competition:Describe actions taken, or that will be taken,to remove or overcome any barriers to competition before initiating any subsequent acquisitions for the supplies, or services required, including challenges to restrictive data markings, data rights, preparation of a performance-based work statement, and etc.

TheVAwillcontinueto:

· ReviewevolvingOEMpartnerecosystems

· Evaluatepotentialopencompetitionforfuturelifecyclerefreshes

· Reassessmarketcapabilitiesateachprocurementstage Thissole-sourceislimitedstrictlytotheminimumrequiredtomeeturgent operational needs.

8. Market Research:Provide a description of the market research conductedamong the contract holders and the results.If market research was not conducted, the reasons it was not conducted should be stated.When citing FAR 16.505(b)(2(i)(b) or FAR 16.505(b)(2)(i)(e), the only possible way to state in paragraph 5 of the J&A that there is only one contractor who can fulfill the agency’sneedsistoconductmarketresearch,anditshouldbesummarizedhere.

Marketresearchconductedincluded:

· ReviewofVApastperformancedatabases

· TechnicalevaluationofOEM-requiredintegrationpartners

· AssessmentofSDVOSB-eligiblefirmscapableofHaivision-Crestron-BiAmp multi-vendor integration

· Review of available SOW and equipment specifications provided by ThunderCat andpriorVAdeployments.NootherSDVOSBorvendordemonstratedtherequired capabilities, certifications, OEM partnerships, or VA-specific integration background9.Other Facts:Pricing will be evaluated using:

· IndependentGovernmentCostEstimate(IGCE)

· ComparisonwithpriorVAinstallationsofsimilarscope

· VerificationofOEMequipmentpricing

· Evaluationoflaborcategoriesandmarketrates ThunderCatmustprovidedetailedcostbreakdownsconsistentwithFAR15.404.

10. ContractingOfficer'sCertification(required):Icertifythattheforegoing justification is accurate and complete to the best of my knowledge and belief.

ALISON

KLEIN

)DigitallysignedbyALISONKLEINDate:2026.07.2819:23:14-04'00'

AlisonKlein Date ContractingOfficer NCO 5