Question to solicitation 36C24525Q0800 due by 8-26-25.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

512-26-1-098-0009

36C24525Q0800 08-21-2025

Keysha Gorman 410-637-1509 09-05-2025

8am EDT

19ACQ

Department of Veterans Affairs

VAMC

10 N Greene St

Baltimore MD 21201

X 100

X

811210

$34 Million

N/A

X

Department of Veterans Affairs

VAMC(512) Warehouse

10 N Greene St

Baltimore MD 21201

19ACQ

Department of Veterans Affairs

VAMC

10 N Greene St

Baltimore MD 21201

PAYMENT WILL BE MADE BY

FSC e-Invoice Payment

Invoice must be submitted electronically http://www.fsc.va.gov/einvoice.asp

Invoice Setup Information 1-877-489-6135

See CONTINUATION Page

Answer to questions submitted by 8/26/2025.

Period or performance: 10/1/2025-9/30/2026

Baltimore VAMC : PM Inspection Charge (167) Ceiling Lifts

Loch Raven CLC : (152) Ceiling Lifts

Perry Point VAMC: (124) Ceiling Lifts

Quotes are due by 9/5/2025 by 8am to Keysha.Gorman74@va.gov

See CONTINUATION Page x X x 1

Keysha Gorman

VA-VHA-SAOE-2019-8213E7B9

36C24525Q0800

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 Questions Submitted by 8/26/2026

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 Questions Submitted by 8/26/2026

1. Scope of Services o The Statement of Work specifies annual preventive maintenance (PM) inspections for ceiling lifts. Will the awarded contractor also be responsible for performing corrective repairs identified during these inspections, or should those be quoted separately?

Corrective will be quoted separately and handled under separate order. Parts must be OEM and sourced from vendor with the exception of Battery failure.

Batteries supplied by VA installed by vendor during PM if fail.

2. Equipment Details o Can the VA provide the make and modelof the ceiling lifts at each facility (Baltimore, Loch Raven, Perry Point) to help ensure accurate parts sourcing, certification, and inspection procedures?

HANDICARE A-625(360) : HANDICARE C-1000(12) : Waverly Glen C625

(60) : Waverly Glen C-800 (8) : LIKO 250 ES (1)

3. Inspection Reporting o Is there a required inspection report format or system (e.g., VA-provided template, database entry), or may the contractor use its own standardized report format?

Manufacturer required PM procedure along with the attached Preventive Maintenance Checklist for Mounted Patient Lifts

4. Access and Scheduling o Will VA Biomedical Engineering schedule and coordinate access for the contractor at each facility, or is the contractor expected to schedule directly with the departments where ceiling lifts are located?

Coordinate directly with Biomedical at Baltimore, Loch Raven and Perry Point

5. Certification Requirements o Are there specific manufacturer certifications or training credentials required for technicians to perform these inspections, or will general lift inspection certification be sufficient?

Manufacturer Certifications preferred – lift inspection certification sufficient

6. Repairs and Parts o If parts replacement is required during PM inspections, should costs be included in the base quote, or will parts and labor for corrective actions be handled under a separate order?

Corrective actions handled on separate order. Parts must be OEM and sourced by vendor. Batteries supplied and replaced by vendor during PM when required.

7. Requirement Background o Is this a new requirement for the VA? If not, can you confirm the current or incumbent award number for this service?

New requirement

8. Additional Clarifications o Will inspection stickers/tags be required on each ceiling lift following PM service?

Yes o Does VA require background checks, PIV cards, or special security clearance for technicians performing work at the Baltimore, Loch Raven, and Perry Point facilities?

No

Revision 2.1 1 of 2 Serial #: ____________________

PASS FAIL

PASS FAIL

The commissioning for a patient ceiling lift system(s) shall include, but not be limited to, the following points as components of the commissioning procedures.

NOTE: Ceiling mounted patient lifts are not to be installed in treatment units with actively suicidal patients.

Lift Location:

VAMC Contact's Phone Number:

Installer:

VAMC Contact:

Manufacturer:

Model:

Facility: Work Order:

Serial Number: EE Number:

Installer's Phone Number:

Structure

Rails/Tracks and End Stops

NOTES:

Lift Unit and Straps

NOTES:

Perform a visual inspection to verify structural component sizing and physical installation to ensure that the correct structural system is in place and properly installed to support the lift.

Verification that all fasteners and set screws are properly tightened on the trollies and rails/tracks.

Ensure that the rail/track is free of gaps (unless required by design). If included in installation, verify rail turntable function, exchanger function, gate alignment, and safety block installation.

Confirm track is clean and clear of all debris. (Use manufacturer’s recommended cleaning materials to avoid damage to the motor case and other components.)

Verification that all manufacturer specified end stops or docking gates are properly installed.

Inspection of lift unit casing for cracks and alignment.

Inspection and activation of hand control for full operation (e.g., up, down, left, right) and “return to charge” function if applicable.

Corrective and Preventive Maintenance Checklist for Ceiling Mounted Patient Lifts

Mfgr Contact's Phone Number:

Date:

Mfgr Contact:

Confirm any and all lift unit indicator lights are functioning. (e.g., red service warning light, charging state light) Inspection and verification of all emergency functions of the lift unit.

Inspection of spreader bar and clips for cracks and for loose or missing rings or cotter pins.

Full extension and inspection of lift strap for loose threads or frays.

Complete

Verification that the lift unit charges properly.

Perform a visual inspection to verify proper connections of the lift's structural system to the building’s structure (including seismic bracing if applicable).

Perform a visual inspection to verify proper interface at the ceiling (hard deck or soft tile) and proper installation of all protective features around the support rods and rails/tracks.

Revision 2.1 2 of 2 Serial #: ____________________

PASS FAIL

NOTES:

After the activities listed in the above checklist and in the manufacturer's installation/operations/owner’s manual(s) have been completed, the inspector shall release the ceiling mounted lift installation to VA representative.

SIGNATURE:

After the activities listed in the above checklist and in the manufacturer's installation/operations/owner’s manual(s) have been completed, the manager of the service using the ceiling mounted lifts confirms that the current staff have received initial training on ceiling mounted lifts and that there is a process in place to provide ongoing training on the proper use of ceiling mounted lifts.

SIGNATURE:

TITLE:

Manager of the Service Using the Ceiling Mounted Lifts COMPLETE

TITLE:

VA Representative After the activities listed in the above checklist and in the manufacturer's installation/operations/owner’s manual(s) have been completed, the VA representative shall review those items with the inspector prior to releasing the ceiling mounted lift back into service to ensure completion of all requirements.

SIGNATURE:

COMPLETE

Inspector COMPLETE

DATE:

DATE:

DATE:

Verification of any “soft start” or “soft stop” features and that lifting speed does not exceed 2.5 inches per second with “zero” load.

Verification of load testing and deflection testing at the manufacturer's specified maximum rated lift capacity.

Verification of any “soft start” and “soft stop” features and that lifting speed does not exceed 1.5 inches per second under maximum rated lift capacity.

Verification of emergency lowering feature at maximum rated lift capacity.

TITLE:

Verification of function of emergency stop at maximum rated lift capacity.

NOTES:

Load Testing