36C24525Q0759_1.docx

SUBJECT*

Industrial Kitchen Cart Washer

GENERAL INFORMATION

VA Maryland Health Care System Contracting Officer (90C) P.O. Box 1000, Bldg. 101, Room 26 Perry Point MD 21902

POINT OF CONTACT*

Contracting Officer Theresa Thomas theresa.thomas7@va.gov

PLACE OF PERFORMANCE

1 Med Center Dr.

Clarksburg, WV. 26301

POSTAL CODE

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Sources Sought Notice Sources Sought Notice

DESCRIPTION

Sources Sought Notice

Sources Sought Note:

This is not a solicitation but rather a Request for Information (RFI/Sources Sought) for market research purposes only. Department of Veterans Affairs, Veterans Health Administration, Network Contracting Office 5, is issuing this Sources Sought in order to identify capable firms and obtain information for planning purposes only.

Responses must be submitted by 12:00 PM EST, August 14, 2025. Submit responses to this Sources Sought via email to theresa.thomas7@va.gov All SDVOSB and VOSB firms that respond shall include proof of CVE certification via www.vip.vetbiz.gov. All small business firms that respond shall include proof of small business status via their Representations and Certifications in accordance with (FAR 4.1102 Policy). While SDVOSB/VOSB firms are preferred, all capable firms are welcome to respond to this Sources Sought. All respondents to this Sources Sought shall include as part of their response answers to the below questions and provide any additional pertinent information that supports the answers. If there are any ambiguities in this Sources Sought, please identify them in your response.

The results of this market research will assist in the development of (1) the requirement, and (2) the acquisition strategy (e.g., socioeconomic set-aside, full and open competition, etc.). VA assumes no responsibility for any costs incurred associated with the preparation of responses.

Open to suggestions from the market as to a more proper NAICS and/or PSC, as well as any potential GSA/FSS Schedule SIN categories.

If you are interested, please e-mail the following information:

1. Company Name.

1. Person of Contact (including telephone number and email address).

1. Socio-economic status (SDVOSB, VOSB, Woman-Owned, Other… etc.).

1. Do you currently hold a government contract?

3. Contract Number?

3. Type of contract?

3. Are these particular quoted items under contract?

3. With whom (GSA, SEWP, etc…)?

3. If GSA what Schedule and SIN?

1. Can your company provide the products/service for the listed Department of Veterans Affairs locations?

Page 1 of

Page 1 of Page 1 of

1. Does your firm utilize the suggested NAICS and PSC per this Sources Sought Notice? If not, please suggest a more appropriate NAICS and/or PSC and explain why it’s more appropriate?”

1. Are you able to submit your invoices via Tungsten for this service, including rates?

1. What Certifications, State and/or Federal, if any must you have to perform this service?

1. Please confirm that your firm’s contract performance would be in compliance with the Limitations on Subcontracting as required by 13 CFR 125.6 and VAAR 852.219-74 if applicable (Not applicable to unrestricted set aside).

a. Please indicate in which clause your performance would be in compliance with: VAAR 852.219-10, VAAR 852.219-11, or FAR 52.219-14. (Attachment B)

1. Please list all of your concerns, questions and ambiguities below. Questions will not be addressed directly but will be used by the Government in the event that this Sources Sought would move forward to solicitation.

1. Please provide estimated rates if possible.

1. Please advise the country of origin for your suggested product. Complete the Buy American Act Certificate for our records.

1. Please provide product literature for your quoted product.

STATEMENT OF WORK

ALVEY KS-88 INDUSTRIAL CART WASHER

Brand name or Equal

1. Scope of Work The contractor shall deliver the unit to the location stated below. Louis A. Johnson VAMC is drawing up a contract for renovation and the facility is seeking new equipment.

2. Specifications Salient Characteristics:

Features Include:

Wash Chamber section

· Wash chamber 102” long, 36” wide, and 80” height

· Constructed of type 304 stainless steel with polished finish

· Panel-Z type interlocking double flange type seal

· Two counter-rotating stainless steel spinning arm assemblies

· Stainless steel wash nozzles

· Stationary fresh water rinse on top and sides with brass nozzles

· 23.5 gallons of fresh rinse water to replenish wash tank each cycle

Wash Pump

· 15 HP TEFC (totally enclosed fan cooled) motor, vertically mounted pump delivering 400 GPM at 35 PSI

· Stainless steel wash and rinse pipes

· Pump protection screen

Tank and Housing

· Tank constructed of 12 gauge type 304 stainless steel

· Housing constructed of 16 gauge type 304 stainless steel

· Removable stainless steel filter screens

· 225 gallon tank capacity (290 if gas heat)

Door(s) “Pass-Thru” front and rear entry walk-through design

· 38” wide x 83” high opening

· Interior safety release latch

· Triple hung (3 hinges) for added durability

Control Panel

· UL listed NEMA 4X stainless steel panel

· Three pre-set cycle times

· Automatic water fill

· Electronic temperature control

· Digital wash and rinse temperature indicators

· Wash and rinse pressure gauges

Additional Features

· NSF certified

· Pit mounted design

· Safety guard rail

· Anti-slip floor

· Washer shipped knocked down for field assembly

· High capacity exhaust fan

· Wash down hose and nozzle

Heating

· Stainless steel steam heated coils

· Warm rinse steam heat booster

NOTE: Insulation (piping or otherwise) is not included and is to be provided and applied by customer.

Pressure regulation of the gas, steam, and / or water utilities is required for proper operation of this equipment. Gas regulators and pressure reducing valves are not included and are the customer’s responsibility to provide to ensure the specified operating pressures & ranges are maintained.

Voltage

· 220/240V/3PH/60HZ

3. Delivery Location Attn: (Beth Bova) BOVA Corporation 111 McFann Rd Valencia, PA 16059 Email: beth@bovacorp.com

Prior to delivery, Contracting Officer Representative and/or Service Line Representative shall receive shipping information from Contractor and forward to Beth Bova and Logistics using the email(s) listed above.

The Contractor must comply and provide all necessary information to VA Clarksburg. Otherwise, the delivery may be refused and require redelivery at no additional cost to the government.

4. Requested Delivery Date Delivery of equipment is requested to occur with 60-days after receipt of order.

5. Safety Data Sheet (SDS) If applicable, contractor shall provide three (3) copies of each Safety Data Sheet for every product, chemical, etc. SDS sheets shall be provided for any material on the same day those materials arrive on VA property.

6. Delivery Coordination Normal business hours for acceptance of deliveries are 7:30AM – 12:00PM and 12:30PM – 3:00PM (Eastern Time), Monday thru Friday excluding Holidays. Deliveries must be coordinated in advance with COR, Service Line Representative and Vendor POC (Beth Bova) once a ship date is established.

7. Records Management

When Federal agencies acquire goods or services, they need to determine what Federal records management requirements should be included in the contract. Federal contractors often create, send, or receive Federal records. Federal contracts should provide clear legal obligations describing how the contract employees must handle Federal records.

Agency records officers, procurement counsel, and acquisitions officers must discuss how to integrate records management obligations into their existing procurement processes. NARA has developed the following language to be included as an agency-specific term and condition in Federal contracts for a variety of services and products. The majority of contracts should include language on records management obligations, but each contract should be evaluated individually. For example, the data-rights paragraph (Paragraph 10 below) may not be appropriate for all contracts. Instead, agencies may be better served by one of the established data-rights clauses in the Federal Acquisition Regulations.

This language should not replace specific records management requirements included within Federal information system contracts.

RECORDS MANAGEMENT OBLIGATIONS

A. Applicability This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

B. Definitions “Federal record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

The term Federal record:

1. Includes LAJVAMC records.

2. does not include personal materials.

3. applies to records created, received, or maintained by Contractors pursuant to their LAJVAMC contract.

4. may include deliverables and documentation associated with deliverables.

C. Requirements

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. LAJVAMC and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of LAJVAMC or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to LAJVAMC .The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to LAJVAMC control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and LAJVAMC guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with LAJVAMC policy.

8. The Contractor shall not create or maintain any records containing any non-public LAJVAMC information that are not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. The LAJVAMC owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which LAJVAMC shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

11. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take LAJVAMC-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

[Note: To the extent an agency requires contractors to complete records management training, the agency must provide the training to the contractor.] D. Flowdown of requirements to subcontractors

1. The Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same.

Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.

8. Evaluation Team

Chad Sell N&FS Operations Manager Chad.sell@va.gov

(304) 623-3461 Ext. 3962

William Raber General Engineer William.raber@va.gov

(304) 623-3461 Ext. 3576

Stephanie Smith Chief of N&FS Stephanie.Smith@va.gov

(304) 629-1356

ITEM INFORMATION

Industrial Kitchen Cart Washer

PRINCIPAL NAICS CODE: 333310 - Commercial and Service Industry Machinery Manufacturing PRODUCT/SERVICE CODE: 7320 - Kitchen Equipment and Appliances

MANUFACTURER PART NUMBER (MPN): KS-88

LOCAL STOCK NUMBER: KS-88

Auto Drain Function

PRINCIPAL NAICS CODE: 333310 - Commercial and Service Industry Machinery Manufacturing PRODUCT/SERVICE CODE: 7320 - Kitchen Equipment and Appliances

MANUFACTURER PART NUMBER (MPN): DRAIN

See attached document: CLINs.

Page 1 of