36C24525Q0675_1.docx

SUBJECT*

Ambulance Transportation Services - Clarksburg

GENERAL INFORMATION

SET-ASIDE

VA Maryland Health Care System Contracting Officer (90C) P.O. Box 1000, Bldg. 101, Room 26 Perry Point MD 21902

POINT OF CONTACT*

Contracting Oifficer Mark Smith mark.smith25@va.gov 410-642-2411

PLACE OF PERFORMANCE

ADDRESS

Louis A Johnson VA Medical Center

1 Med Center Drive

Clarksburg WV

ADDITIONAL INFORMATION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Sources Sought Notice Sources Sought Notice

DESCRIPTION

Sources Sought Notice

The Louis A Johnson VA Medical Center (hereafter LAJVAMC) is conducting this Sources Sought to identify contractors who possess the capabilities to provide ambulance transportation services as described in the attached Performance Work Statement.

As permitted by the FAR Part 10, this is a market research tool being utilized for the informational and planning purposes. Your responses will assist the Government in the development of its acquisition strategy.

Response is strictly voluntary – it is not mandatory to submit a response to this notice to participate in formal RFQ process that may take place in the future. However, it should be noted that information gathered through this notice may significantly influence our acquisition strategy. All interested parties will be required to respond separately to any solicitation posted as a result of this sources sought notice.

Respondents will not be notified of the results of the evaluation. We appreciate your interest and thank you in advance for responding to the sources sought.

This service will be implemented using the North American Industry Classification System (NAICS) Code 621910.

If a small business is interested in this procurement, they must provide at least 51 percent of the services rendered.

DESCRITION OF WORK

Purpose: The Louis A Johnson VA Medical Center (hereafter LAJVAMC), its associated Community-Based Outpatient Clinics (CBOCs), and affiliated healthcare clinics require contracted ambulance transportation services. The contractor shall provide all vehicles, personnel, management, supplies, equipment, and necessary reporting for the provision of Basic Life Support (BLS), Advanced Life Support (ALS), C3-Interfacilty or Critical Care Transport (CCT) services. The contactor shall make these ambulance services available to the VA as specified in the terms of this contract below.

Background: LAJVAMC campus is located 1 Med Center Drive, Clarksburg, WV 26301, serving over 25,342 Veterans, primarily from the North Central West Virginia area and it’s four Community-Based Outpatient Clinics. The hospital has 103 inpatient beds and sees approximately 1,960 inpatient admissions and 304,714 outpatient visits a year. Veterans served within this facility lives within the following counties and zip codes.

NOTES

All Capability Statements/Responses to this Sources Sought Notice shall be submitted via email only to mark.smith25@va.gov. Telephone, Fax, or any other form of communication inquiries will not be reviewed or accepted. Responses to this Sources Sought Notice must be received no later than July 21, 2025, at 3:00 p.m. (Eastern Standard Time). This Sources Sought Notice may or may not assist the VA in determining sources only. A solicitation is not currently available. If a solicitation is issued, it may or may not be announced at a later date, and all interested parties shall respond to that solicitation announcement separately from the responses to this Sources Sought Notice.

DISCLAIMER

This RFI is issued for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked a proprietary will be handled accordingly in accordance with (IAW) Federal Acquisition Regulation (FAR) 15.201(e).

This request for information/sources sought notice is for planning purposes ONLY.

The results of this market research will assist in the development of

(1) the requirement, and

(2) the acquisition strategy (e.g., small business set-aside, full and open competition, etc.).

VA assumes no responsibility for any costs incurred associated with the preparation of responses submitted as a result of this notice. RFIs may be used when the Government does not presently intend to award a contract, but wants to obtain price, delivery, other market information, or capabilities for planning purposes.

Responses to these notices are not offers and cannot be accepted by the Government to form a binding contract.

INTERESTED & CAPABLE RESPONSES:

Louis A Johnson VA Medical Center is seeking responses from businesses that are interested in this procurement and consider themselves to have the resources, rights, and capabilities necessary to provide these services. Please respond with your:

1. Business name, business type, socio-economic status (e.g., Veteran-Owned, Woman-Owned, Disadvantaged Small Business, 8(a), etc.), and person of contact (including telephone number & email address).

2. GSA contract number, if applicable, including the contract’s ultimate completion date inclusive of all remaining option periods.

3. Capability statement and summary of previous experience conducting ambulance transportation services for VHA and other entities.

4. Approximate cost estimate to perform the work described per year. Likewise, you are encouraged to suggest a CLIN structure that should be used in the future contract (e.g., unit price per inpatient audit, unit per outpatient audit). Your estimate shall not be considered a final quote, rather, the estimate shall be used to assist contracting with determining fair and reasonable pricing when drafting the Governments independent estimate.

Responses must be submitted by 3:00PM (EST) July 21, 2025. Responses to the information requested above may be submitted (1) via email to mark.smith@va.gov

See attached document: PWS_Ground Ambulance_Clarksburg_6-27-2025.

Page 1 of