SUCCESSFUL POSTING TO SAM AMENDMENT 36C24525Q0611 0001.pdf
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- Solicitation number
- 36C24525Q0611
About this file
This Special Notice is a sole-source intent for biomedical engineering services issued by the Department of Veterans Affairs (VA), VISN 5, located in Baltimore, MD. The solicitation seeks a medical physicist to provide comprehensive commissioning and validation services for a newly procured Edge Linear Accelerator at the Baltimore VA Medical Center, with a performance period from 09/25/2025 to 09/24/2026. The scope of work includes Edge Commissioning for 5 photons and 5 electrons, Eclipse TPS validation, Eclipse photon algorithm small field commissioning, HyperArc commissioning for one photon energy, and Linear Accelerator Validation, to be completed within a 10-day span.
The solicitation (Number 36C24525Q0611) requires the vendor to submit a detailed service report meeting 21CFR820, subpart N, within two weeks of maintenance completion. The work will be performed between 8:00am and 5:00pm, Monday through Friday, with the contractor reporting to Biomedical Engineering in room 5B-183. Additional requirements include having a photo ID, providing personal protective equipment, and maintaining a current Business Associate Agreement with the VA. Interested vendors are asked to send capabilities statements to the Contracting Officer, Amy Walter, at AMY.WALTER1@VA.GOV by the response date of 08-22-2025 at 1:00 PM Eastern Time.
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| File | Type | Posted |
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| 36C24525Q0611_1.docx | DOCX document |
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Text version
Special Notice
*= Required Field Special Notice
SUBJECT* **AMENDMENT**INTENT TO SOLE SOURCE | BIOMEDICAL ENGINEERING PROCURING
MEDICAL PHYSICIST FOR FULL COMMISSIONING AND VALIDATION SERVICES ON A NEWLY
PROCURED EDGE LINEAR ACCELERATOR | PERIOD OF PERFORMANCE 09/25/2025 -
09/24/2026
GENERAL INFORMATION
CONTRACTING OFFICE’S ZIP CODE* 21201
SOLICITATION NUMBER* 36C24525Q0611
RESPONSE DATE/TIME/ZONE 08-22-2025 1:00 PM EASTERN TIME, NEW YORK, USA
ARCHIVE 60 DAYS AFTER THE RESPONSE DATE
RECOVERY ACT FUNDS N
PRODUCT SERVICE CODE* R425
NAICS CODE* 541380
CONTRACTING OFFICE ADDRESS Department of Veterans Affairs
VISN 5 | NCO 5
SUITE 275
849 INTERNATIONAL DRIVE
Baltimore MD 21201
POINT OF CONTACT* CONTRACTING OFFICER
AMY WALTER
AMY.WALTER1@VA.GOV
NONE
NONE
NONE
ADDITIONAL INFORMATION
AGENCY’S URL https://department.va.gov/integrated-service-networks/visn-0
URL DESCRIPTION VISN 05
AGENCY CONTACT’S EMAIL ADDRESS https://department.va.gov/integrated-service-networks/ EMAIL DESCRIPTION Veterans Integrated Service Networks
DESCRIPTION
STATEMENT OF WORK
Solicitation #512-25-4-098-1032
A. GENERAL INFORMATION
1. Title of Project: Linac Commissioning & Validation Service
2. Scope of Work: The vendor shall provide commissioning and validation services for the new Linear Accelerator at the Baltimore VA Medical Center.
Work must be completed in a 10-day span.
Service coverage will include:
Edge Commissioning for 5 photons and 5 electrons Eclipse TPS validation Eclipse photon algorithm small field commissioning HyperArc commissioning for one photon energy Linear Accelerator Validation
The vendor will supply the Baltimore VAMC Biomedical Engineering department with a copy of a detailed service report that meets the requirements of 21CFR820, subpart N, within 2 weeks of maintenance being completed. The service shall be performed between the hours of 8:00am and 5:00pm, Monday through Friday, unless mutually agreed upon by the contractor and the VA Biomedical Engineering department. The contractor shall schedule all maintenance with Biomedical Engineering and report to Biomedical Engineering in room 5B-183 upon arriving on-site at the Baltimore VAMC, before performing any maintenance.
3. Background: The Baltimore VA Medical Center will be receiving a new EDGE Linear Accelerator in the Radiation Oncology clinic later this year. Once installed, it will need to go through the full commissioning and validation process to ensure it is functioning at full efficiency. This requirement is for a medical physicist(s) support to complete edge commissioning with different photons and electrons; Eclipse validation per APEX guidelines; Eclipse Photon algorithm small field commissioning; and HyperArc Commissioning.
The physicist(s) will also complete validation of the system as the final step before Applications and Training.
4. Performance Period: 09/25/2025 – 09/24/2026
5. Type of Contract: One-time service.
INTENT TO SOLE SOURCE
6. Place of Performance:
Baltimore VA Medical Center Rm. BC-126 10 N. Greene St.
Baltimore, MD 21201
7. Security: The contractor must have a photo ID available when performing work at a VA Medical Center and be willing to present it to VA staff. The vendor is responsible for personal protective equipment. The C&A requirements do not apply, and a Security Accreditation Package is not required. The vendor must have a current Business Associate Agreement (BAA) with the Department of Veterans Affairs to perform maintenance on equipment that would result in incidental access to patient Protected Health Information (PHI)
PLEASE SEND CAPABILITIES STATEMENTS TO AMY.WALTER1@VA.GOV,
CONTRACTING OFFICER.
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