36C24525Q0421.docx

Attachment 1: Template for Combined Synopsis-Solicitation for Commercial Products and Commercial Services

GENERAL INFORMATION

VA Maryland Health Care System Zachary Altner Contracting Officer (90C) P.O. Box 1000, Bldg. 101b, Room 8 Perry Point MD 21902

POINT OF CONTACT*

Zachary Altner

PLACE OF PERFORMANCE

10 North Greene Street

Baltimore Maryland

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

EMAIL DESCRIPTION

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

DESCRIPTION

Combined Synopsis/Solicitation Notice

See RFQ 36C24525Q0421.

Responses are due by 04/03/2025 at 03:00 P.M. EST.

Email responses to Zachary.Altner@va.gov

Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2024-07.

Note to CO: Obtain the most recent Federal Acquisition Circular (FAC) from ACQUISITION.GOV Federal Acquisition Regulation

This solicitation is set-aside for Service-Disabled Veteran Owned Small Business Set-Aside.

The associated North American Industrial Classification System (NAICS) code for this procurement is 337214.

The FSC/PSC is 7110.

The VA Maryland Health Care System is seeking to procure an automatic chiropractor adjustment table at the Baltimore VA Clinic for Pain/Chiropractor services. An adjustable chiropractic table is an essential tool in chiropractic practice. The table should be specifically designed to help chiropractors position patients correctly to perform precise adjustments. By utilizing a chiropractic adjustment table, the practitioner can ensure the body is properly aligned and supported, allowing for more accurate and controlled adjustments. This results in more effective treatments, as the chiropractor can focus on specific areas of the body without poor positioning or discomfort.

Proper alignment is vital to the success of chiropractic adjustments. Without the chiropractic table, patients might not experience the full benefits of their treatment, and chiropractors may struggle to administer precise adjustments. The chiropractic table will provide stability and support, leading to better patient care optimization.

The chiropractic table should have advanced features, such as drop sections or elevation options. The medical center is seeking a fully automatic chiropractic table. These features allow the chiropractor to adjust the table according to the patient's needs. Table flexibility enables chiropractors to treat patients of all sizes and body types more efficiently, reducing manual adjustments and positioning. The table must feature motorized sections, making it easier for chiropractors to adjust the table height or tilt during treatment. This ensures treatments are delivered efficiently without compromising care quality, allowing chiropractors to focus on patient care optimization and high-quality treatments.

Basic Table Components Needed

1. Tilting Headpiece

2. Thoracic Drop with Thoracic Release/Breakaway

3. Lumbar Drop

4. Pelvic Drop / Lateral Flexion with locking mechanism

5. Removable Flexion Tiller Bar

6. Slide-out Ankle Support with Ankle Harnesses

7. Armrest

8. Corded Height Pedal

9. Optional Rocker Foot Pedal

10. Power Foot Strips for activating Air-Drops

11. Air-Tank

12. Air-Pressure Foot Pedal

13. Drop-Tension Control Knobs

14. Fully Automatic.

Specifications

- Electric requirement (110V 60Hz-7A-5 A or whatever can plug into regular outlet)

- Lifting capacity - 450 pounds

- Fully automatic table.

- Acrylic thermo-plastic base

- Ultra-Cellfoam for comfort and shape retention

- Table Width 27 Inches.

Please see below for additional information and requirements for this procurement.

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

Chiropractic Adjustment Table with Accessories

Place of Performance/Place of Delivery

10 North Greene Street Baltimore, MD

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Items”

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items” Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” 03/11/2021

· FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” 03/11/2021 The following subparagraphs of FAR 52.212-5 are applicable:

All quoters shall submit the following: Please see below information in accordance to FAR 52.212-1(b).

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The following are the decision factors:

· The vendor must provide a Chiropractor Adjustment Table that meets the specifications and accessories as requested in this solicitation.

· The table must be fully automatic.

· The table must have a width of 27 inches.

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions and shipping costs.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during pre-award testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 04/03/2025 at 03:00 P.M. EST. to Zachary.Altner@va.gov.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers, or revisions are due.

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact Zachary Altner, Contract Specialist, 410-642-2411 x.25262, Zachary.Altner@va.gov Effective Date: 03/15/2023 Revision: 01