36C24525Q0282.docx

Special Notice Special Notice

GENERAL INFORMATION

VAMC

10 N Greene St Baltimore MD 21201

POINT OF CONTACT*

Crystal Brown Crystal.Brown5@va.gov

ADDITIONAL INFORMATION

DESCRIPTION

STATEMENT OF WORK (SOW)

1. Contract Title: Service and Preventative Maintenance contract for the illumina iScan System located in the core laboratory of the Research and Development Service located at 10 North Greene St, room 3D-108, Baltimore, MD 21201.

3. Background: The core laboratory will bring an Illumina iScan system purchased in 2017 back online to analyze genes through Genotyping (examining DNA sequences by using biological assays to determine differences between individual genes), Custom Genotyping (Genotyping for which there is little or no data for comparison), Cytogenomics (studying chromosome aberrations), Gene Expression (studying gene transcription), FFPE Sample (formalin-fixed, paraffin-embedded samples contain partially degraded Ribonucleic Acid, complicating transcription analysis), and Methylation (adding methyl groups ((1 carbon atom and 3 hydrogen atoms)) to Deoxyribonucleic Acid to modify it). This level of genetic analysis will allow VAMHCS microbiology researchers to study and better understand genetic disease and cancer in order to develop new approaches to molecular diagnosis, develop targeted treatments, advance life science research, advance translational and consumer genomics, and advance molecular diagnostics.

4. Scope: For the period of performance the vendor will provide a system health check and annual preventive maintenance service in the Silver Support Plan which includes full coverage for parts, labor and travel. The equipment to be serviced by this acquisition is the illumina iScan System, consisting of the base laser reader, operational CPU and software originally costing $326,230 in 2017.

5. Specific Tasks: The primary task to be accomplished is to maintain the equipment within normal operating parameters to ensure accurate genetic data collection by a very sensitive device.

5.1 Task 1 – on-site pre-inspection:

The vendor will perform an on-site pre-inspection to finalize pricing for the preventative maintenance agreement for the illumina iScan system and calibrate it for use.

Deliverables:

On-site pre-inspection to determine pricing and getting the system ready for use.

5.1 Task 2 – training:

While on site inspecting and setting the iScan system up the vendor will provide an in-service to laboratory personnel who will be using it.

Deliverables:

On site in-service for how to operate the illumina iScan system.

5.1 Task 3 – technical support service and software updates:

24/7 service coverage to include parts, labor and travel through the iScan Silver Support Plan.

Deliverables:

Vendor will maintain system operations.

5.1 Task 4 – Original Equipment Manufacturer (OEM) license for illumina iSacn systems:

Vendor must be authorized to perform preventative maintenance on illumina iScan systems.

Deliverables:

Provide proof of OEM license.

6. Performance Monitoring: The Core Laboratory Manager will oversee the maintenance of the equipment and will address any issues directly with the vendor. The Lab Manager will discuss with the COR any performance issues relative to this contract.

7. Security Requirements: Vendor service technicians are to have identification badging visible on their person while on VA premises, and are subject to Federal Installation Security Requirements, including inspection of any containers, equipment or vehicles as required.

8. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI).

N/A

9. Other Pertinent Information or Special Considerations

a. Identification of Possible Follow-on Work: Please add 4 option years.

b. Identification of Potential Conflicts of Interest (COI): No COI exists

c. Identification of Non-Disclosure Requirements: N/A

d. Packaging, Packing and Shipping Instructions: N/A

e. Inspection and Acceptance Criteria: The Core Laboratory Manager will provide the necessary back up documentation in support of charges on a monthly basis.

10. Risk Control: N/A

11. Place of Performance: The equipment is located in laboratory on 3D-108 of the Research & Development Service.

12. Period of Performance: The period of performance will be March 1, 2025 – February 28, 2026 with 4 option years.

13. Delivery Schedule: N/A

INTENT TO SOLE SOURCE

THIS IS AN INTENT TO SOLE SOURCE ANNOUNCEMENT AND IT IS FOR INFORMATION & PLANNING PURPOSES ONLY; IT IS NEITHER A SOLICITATION ANNOUNCEMENT, NOR A REQUEST FOR INFORMATION, PROPOSALS OR QUOTES AND DOES NOT OBLIGATE THE GOVERNMENT TO AWARD A CONTRACT. IF A VENDOR RESPONDS TO THIS INTENT TO SOLE SOURCE, THE VENDOR WILL NOT RECEIVE A RESPONSE. THE PURPOSE OF THIS INTENT TO SOLE SOURCE ANNOUNCEMENT IS FOR MARKET RESEARCH, IN ORDER TO MAKE APPROPRIATE ACQUISITION DECISIONS, AND TO GAIN KNOWLEDGE OF POTENTIALLY QUALIFIED SERVICE-DISABLED VETERAN OWNED SMALL BUSINESSES, VETERAN OWNED SMALL BUSINESSES, 8(A), HUBZONE AND OTHER SMALL BUSINESSES WHO STATE THEY ARE CAPABLE OF PERFORMING THE WORK. **A sole source contract award will result from this Notice.** IN THE EVENT THAT A VENDOR DISAGREES WITH THIS SOLE SOURCE, THEN DOCUMENTATION OF TECHNICAL EXPERTISE MUST BE PRESENTED IN SUFFICIENT DETAIL FOR THE GOVERNMENT TO DETERMINE THAT YOUR COMPANY POSSESSES THE NECESSARY FUNCTIONAL AREA EXPERTISE AND EXPERIENCE TO COMPETE FOR THIS ACQUISITION.

**VENDOR RESPONSE SHALL INCLUDE THE BELOW**

Responses to this INTENT TO SOLE SOURCE shall include company name, address, point of contact, phone number, point of contact e-mail, DUNS Number, Cage Code, size of business pursuant to North American Industrial Classification System (NAICS) 811210, (size standard of $34M, per SBA Table of Small Business Size Standards January 1, 2022) AND whether your company has special socio-economic status (i.e., SDVOSB, VOSB, Small Business, HUBZone, etc.).

(A) COMPANY NAME

(B) ADDRESS

(C) POINT OF CONTACT

(D) PHONE, FAX, AND EMAIL

(E) DUNS NUMBER

(F) CAGE CODE

(G)TAX ID NUMBER

(H) TYPE OF SMALL BUSINESS, E.G. SERVICES DISABLED VETERAN OWNED SMALL BUSINESS, VETERAN-OWNED SMALL BUSINESS, 8(A), HUBZONE, WOMEN OWNED SMALL BUSINESS, SMALL DISADVANTAGED BUSINESS, OR SMALL BUSINESS HUBZONE BUSINESS, (I) WILL YOUR COMPANY BE PERFORMING THE WORK? OR DO YOU PLAN ON SUB-CONTRACTING OUT THE WORK?

(I) Is your company considered small under the NAICS code identified under this RFI? (Size standard of = or < $30M, per SBA Table of Small Business Size Standards August 19, 2019)

(J) Does your company have an FSS contract with GSA or the VA NAC or a GWAC contract holder with any other federal agency? If so, please provide the contract number.

(K) If your company holds a FSS GSA/VA NAC contract other federal GWAC contract holder, are the services requested available on your schedule/contract?

(L) General pricing of your products is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award.

AND

(J) ***WILL YOUR COMPANY BE DOING ALL OF THE WORK? IF NOT, WILL YOUR COMPANY BE SUB-CONTRACTING OUT THE WORK?***MUST ANSWER*** MUST PROVIDE A CAPABILITY STATEMENT THAT ADDRESSES THE ORGANIZATIONS QUALIFICATIONS AND ABILITY TO PERFORM AS A CONTRACTOR FOR THE WORK DESCRIBED BELOW. IF THE VENDOR IS AN SDVOSB/VOSB, BE PREPARED TO DEMONSTRATE HOW IT WILL NOT SUB-CONTRACT THE WORK BY MORE THAN 51%, PER VAAR 852.219-75, VAAR 819.7011(b) Contract clauses. (DEVIATION) ***IF THERE ARE ANY OBJECTIONS TO THIS SOLE SOURCE, CONTACT THE CONTRACTING OFFICER AT CRYSTAL.BROWN5@VA.GOV.***

Special Notice