36C24525Q0200_1.docx

Combined Synopsis-Solicitation for Commercial Products and Commercial Services

GENERAL INFORMATION

VA Maryland Health Care System Contracting Officer (90C) P.O. Box 1000, Bldg. 101b, Room 8 Perry Point MD 21902

POINT OF CONTACT*

Zachary Altner

PLACE OF PERFORMANCE

10 North Greene Street

Baltimore Maryland

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

EMAIL DESCRIPTION

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

DESCRIPTION

Combined Synopsis/Solicitation Notice

See RFQ 36C24525Q0200.

Responses are due by 01/24/2025 at 02:00 P.M. EST.

Email responses to Zachary.Altner@va.gov

Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2025-02.

Note to CO: Obtain the most recent Federal Acquisition Circular (FAC) from ACQUISITION.GOV Federal Acquisition Regulation

This solicitation is set-aside for Service-Disabled Veteran Owned Small Business Set-Aside.

The associated North American Industrial Classification System (NAICS) code for this procurement is 339113.

The FSC/PSC is 6515.

The overall purpose of this requirement is to procure X-Ray Aprons with the idea that the aprons should be lightweight, durable, flexible, and comfortable to meet the needs of the Surgical Clinical Care Center, Operating Room staff who may have to wear these for up to 8 hours or more.

The aprons were selected to fit the varying sizes of the staff to provide the safest protection and will facilitate proper body mechanics to reduce the likelihood of injuries related to prolonged wear. Garments include the use of lead-free, crack-resistant material, while helping achieve superior outcomes and budgetary efficiency without compromising safety and quality. This product was approved by the VA Radiation safety officer in Baltimore.

Please see below for additional information and requirements for this procurement.

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

FRONTAL APRON WITH STRETCH HOOK & LOOP CLOSURE .5MM XENOLITE 800 SIZE MEDIUM FEMALE

LOCAL STOCK NUMBER: FRONTALC8

VEST WITH STRETCH HOOK & LOOP CLOSURE .5MM XENOLITE 800 SIZE FEMALE

LOCAL STOCK NUMBER: VESTC8

PARTIAL OVERLAP SKIRT .5MM XENOLITE 800 SIZE SMALL FEMALE

LOCAL STOCK NUMBER: SKIRTC8

ONE PIECE WRAP AROUND W/STRETCH HOOK & LOOP CLOSURE .5MM XENOLITE 800 SIZE MEDIUM FEMALE

LOCAL STOCK NUMBER: WRAPC8

ONE PIECE WRAP AROUND W/STRETCH HOOK & LOOP CLOSURE .5MM XENOLITE 800 SIZE MEDIUM FEMALE

VEST W/STRETCH HOOK & LOOP CLOSURE .5MM XENOLITE 800 SZ SMALL FEMALE

WRAP AROUND KILT .5MM XENOLITE 800 SZ SMALL FEMALE

LOCAL STOCK NUMBER: KILTC8

ONE PIECE WRAP AROUND W/STRETCH HOOK & LOOP CLOSURE .5MM XENOLITE 800 SZ MEDIUM FEMALE

FULL OVERLAP VEST .5MM XENOLITE 800 SZ MEDIUM FEMALE

WRAP AROUND KILT .5MM XENOLITE 800 SZ MEDIUM FEMALE

ONE PIECE WRAP AROUND W/STRETCH HOOK & LOOP CLOSURE .5MM XENOLITE 800 SZ SMALL FEMALE

ONE PIECE WRAP AROUND W/STRETCH HOOK & LOOP CLOSURE .5MM XENOLITE 800 SZ MEDIUM MALE

ONE PIECE WRAP AROUND W/STRETCH HOOK & LOOP CLOSURE .5MM XENOLITE 800 SZ MEDIUM FEMALE

ONE PIECE WRAP AROUND W/STRETCH HOOK & LOOP CLOSURE .5MM XENOLITE 800 SZ LARGE MALE

ONE PIECE WRAP AROUND W/STRETCH HOOK & LOOP CLOSURE .5MM XENOLITE 800 SZ LARGE FEMALE

ONE PIECE WRAP AROUND W/STRETCH HOOK & LOOP CLOSURE .5MM XENOLITE 800 SZ MEDIUM MALE

VEST W/ZIPPER CLOSURE .5MM XENOLITE 800 SZ MEDIUM MALE

LOCAL STOCK NUMBER: ZVESTC18

WRAP AROUND KILT .5MM XENOLITE 800 SZ MEDIUM MALE

VEST W/STRETCH HOOK & LOOP CLOSURE .5MM XENOLITE 800 SZ LARGE PLUS FEMALE

WRAP AROUND KILT .5MM XENOLITE 800 SZ LARGE PLUS FEMALE

ONE PIECE WRAP AROUND W/STRETCH HOOK & LOOP CLOSURE .5MM XENOLITE 800SZ SMALL FEMALE

ONE PIECE WRAP AROUND W/STRETCH HOOK & LOOP CLOSURE .5MM XENOLITE 800 SZ MEDIUM FEMALE

ONE PIECE WRAP AROUND W/STRETCH HOOK & LOOP CLOSURE .5MM XENOLITE 800 SZ MEDIUM FEMALE

ONE PIECE WRAP AROUND W/STRETCH HOOK & LOOP CLOSURE .5MM XENOLITE 800 SZ LARGE MALE

ONE PIECE WRAP AROUND W/STRETCH HOOK & LOOP CLOSURE .5MM XENOLITE 800 SZ LARGE FEMALE

ONE PIECE WRAP AROUND W/STRETCH HOOK & LOOP CLOSURE .5MM XENOLITE 800 SZ LARGE PLUS FEMALE

VEST W/STRETCH HOOK & LOOP CLOSURE .5MM XENOLITE 800 SZ SMALL FEMALE

WRAP AROUND KILT .5MM XENOLITE 800 SZ SMALL FEMALE

WRAP AROUND KILT .5MM XENOLITE 800 SZ EXTRA LARGE MALE

ONE PIECE WRAP AROUND W/STRETCH HOOK & LOOP CLOSURE .5MM XENOLITE 800 SZ MEDIUM MALE

VEST W/STRETCH HOOK & LOOP CLOSURE .5MM XENOLITE 800 SZ EXTRA LARGE MALE

ONE PIECE WRAP AROUND W/STRETCH HOOK & LOOP CLOSURE .5MM XENOLITE 800 SZ MEDIUM FEMALE

WRAP AROUND KILT .5MM XENOLITE 800 SZ SMALL FEMALE

VEST W/STRETCH HOOK & LOOP CLOSURE .5MM XENOLITE 800 SZ SMALL FEMALE

ONE PIECE WRAP AROUND W/STRETCH HOOK & LOOP CLOSURE .5MM XENOLITE 800 SZ MEDIUM FEMALE

ONE PIECE WRAP AROUND W/STRETCH HOOK & LOOP CLOSURE .5MM XENOLITE 800 SZ MEDIUM MALE

Statement of Work X-ray Aprons/Kilts/Vests VA Maryland Health Care System Baltimore, MD

PURPOSE:

The overall purpose of this requirement is to procure x-ray aprons with the idea that the aprons should be lightweight, durable, flexible, and comfortable to meet the needs of the Surgical Clinical Care Center, Operating Room staff who may have to wear these for up to 8 hours or more. The aprons were selected to fit the varying sizes of the staff to provide the safest protection and will facilitate proper body mechanics to reduce the likelihood of injuries related to prolonged wear. Garments include the use of lead-free, crack-resistant material, while helping achieve superior outcomes and budgetary efficiency without compromising safety and quality. This product was approved by the VA Radiation safety officer in Baltimore.

SCOPE:

The vendor shall deliver garments with all specified salient characteristics. Only new garments will be accepted.

The vendor shall provide shipping, transport, and everything necessary to meet the requirements and capabilities listed within the scope.

The vendor shall deliver the garments to the Baltimore VA Medical center.

The validation of the units must be performed by a vendor service trained representative.

The vendor is responsible for identifying any missing parts or components (if any) not included in the orders.

The vendor shall include accessories and consumables that have been detailed on the provided quotes.

SALIENT CHARACTERISTICS:

Please note, all items listed below must be technically equivalent to or exceed the .5mm Xenolite 800 NL.

Thirty-eight (38) Xenolite 800 NL Aprons/Kilts/Vests Manufacturer: Burlington Medical Model: .5mm, 800 NL Garments must be lead-free.

Garments must be lightweight.

Garments must be constructed with crack-resistant material for durability.

Accessories

IMPLEMENTATION AND INSTALLATION:

Validation shall be included in the procurement cost and shall include but not be limited to:

Fabric specs agreed upon on Quotation document.

All materials required shall be provided by the contractor.

The contractor will deliver the following quantities of .5mm Xenolite 800 NL and accessories (if any) to the address below:

Baltimore VA Medical Center 10 North Green Street Baltimore, MD 21201

TRAINING:

The vendor shall provide training for all VAMHCS staff that requires training, as needed.

DELIVERY:

The contractor shall deliver necessary equipment to the Baltimore facility as required in the quantities specified above.

INSPECTION AND ACCEPTANCE:

The vendor shall conduct a joint inspection with the COR upon delivery equipment.

The vendor shall provide the VA COR a list of missing and /or damaged items found upon inspection and have those items replaced at no cost to the Government.

The COR shall ensure all work is completed satisfactorily prior to acceptance. Disputes shall be resolved by the VA Contracting Officer.

Place of Performance/Place of Delivery

10 North Greene Street Baltimore, MD

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Items”

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items”

3. FAR 52.211-6, “Brand Name Or Equal”

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” 03/11/2021

· FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” 03/11/2021

· FAR 52.211-6 “Brand Name Or Equal” The following subparagraphs of FAR 52.212-5 are applicable:

All quoters shall submit the following: Please see below information in accordance to FAR 52.212-1(b).

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government (Best Value).

The following are the decision factors:

· The vendor must be able to provide equipment that meets the salient characteristics provided within this solicitation.

· The X-Ray Aprons must be customized to the exact requirements listed for each line item. These aprons are customized to fit each individual.

Responses should contain your best terms, conditions and shipping costs.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments.

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during pre-award testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 01/24/2025 at 02:00 P.M. EST. to Zachary.Altner@va.gov.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers, or revisions are due.

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact Zachary Altner, Contract Specialist, 410-642-2411 x.25262, Zachary.Altner@va.gov Effective Date: 03/15/2023 Revision: 01