36C24525Q0173 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 8

Department of Veterans Affairs

VAMC(688)

Network Contracting Office 5 (NCO 5)

50 Irving Street NW

Washington DC 20422

Department of Veterans Affairs

VAMC(688)

Darcy Gray

50 Irving Street NW

Washington DC 20422

To all Offerors/Bidders

36C24525Q0173

X

X X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 02-10-2025 12:00 PM EST

See CONTINUATION Page

X 1

The purpose of this amendment is to:

1. Correct solicitation issue date from 1-06-2024 to 1-06-2025;

2. Respond to Vendor questions. (See attached Q&A);

3. Update Paragraph 3.5 Storage and Inventory Management on page 11 of the solicitation. (See below);

4. Update Section B.2 Price/Cost Schedule to add Repair CLINs. (See below).

There are no other changes to the terms and conditions of this solicitation as a result of this amendment and all other terms and conditions remain in full force and effect.

Paschal L. Dawson

Contracting Officer

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES

ESTIMATED

QUANTITY UNIT UNIT PRICE AMOUNT

710.00 EA __________________ __________________

Zone 1 - SETUP AND DELIVERY/PICKUP

Contract Period: Year 1 POP Begin: 04-01-2025 POP End: 03-31-2026 PRINCIPAL NAICS CODE: 621610 - Home Health Care Services PRODUCT/SERVICE CODE: Q201 - Medical - Managed Healthcare

240.00 EA __________________ __________________

Zone 2 - SETUP AND DELIVERY/PICKUP

Contract Period: Year 1 POP Begin: 04-01-2025 POP End: 03-31-2026

100.00 EA __________________ __________________

Zone 3 - SETUP AND DELIVERY/PICKUP

Contract Period: Year 1 POP Begin: 04-01-2025 POP End: 03-31-2026

600.00 HR __________________ __________________

ZONES 1-3 – REPAIR

Hourly Rate for Repair of DME Contract Period: Year 1 POP Begin: 04-01-2025 POP End: 03-31-2026

Contract Period: Year 2 POP Begin: 04-01-2026 POP End: 03-31-2027

Contract Period: Year 2 POP Begin: 04-01-2026 POP End: 03-31-2027

Contract Period: Year 2 POP Begin: 04-01-2026

POP End: 03-31-2027 PRINCIPAL NAICS CODE: 621610 - Home Health Care Services

Hourly Rate for Repair of DME Contract Period: Year 2 POP Begin: 04-01-2026 POP End: 03-31-2027

Contract Period: Year 3 POP Begin: 04-01-2027 POP End: 03-31-2028

Contract Period: Year 3 POP Begin: 04-01-2027 POP End: 03-31-2028

Contract Period: Year 3 POP Begin: 04-01-2027 POP End: 03-31-2028

Hourly Rate for Repair of DME Contract Period: Year 3 POP Begin: 04-01-2027 POP End: 03-31-2028

Contract Period: Year 4 POP Begin: 04-01-2028 POP End: 03-31-2029

Contract Period: Year 4 POP Begin: 04-01-2028

POP End: 03-31-2029 PRINCIPAL NAICS CODE: 621610 - Home Health Care Services

Contract Period: Year 4 POP Begin: 04-01-2028 POP End: 03-31-2029

Hourly Rate for Repair of DME Contract Period: Year 4 POP Begin: 04-01-2028 POP End: 03-31-2029

Contract Period: Year 5 POP Begin: 04-01-2029 POP End: 03-31-2030

Contract Period: Year 5 POP Begin: 04-01-2029 POP End: 03-31-2030

Contract Period: Year 5 POP Begin: 04-01-2029 POP End: 03-31-2030

Hourly Rate for Repair of DME Contract Period: Year 5 POP Begin: 04-01-2029 POP End: 03-31-2030

GRAND TOTAL __________________

QUESTIONS AND ANSWERS

Question #1: What is the “Estimated Quantity” and “Unit” offered in the Pricing Schedule? How do we come up with each UNIT for payment?

Answer: The estimated quantity is the number of trips per zone. Unit price should be the price for a delivery and setup trip in each Zone.

Question #2: Why are Montgomery County and Prince George’s County not included?

Answer: Montgomery and Prince George’s Counties are not serviced by the VA Maryland Health Care System.

Question #3: Is there an incumbent, if so, who is it?

Answer: The incumbent is East Coast Medical, LLC.

Question #4: If there is an incumbent, are they eligible to recompete?

Answer: Yes, East Coast Medical, LLC is eligible to recompete.

Question #5: If there is an incumbent, would you please give the present cost/unit associated with the present contract?

Answer: The incumbent contractor is East Coast Medical, LLC, contract number 36C24519D0087, contract ceiling amount $5,310,000.00, original period of performance July 01, 2019 through June 30, 2024, was extended to March 31, 2025.

Question #6: Why is TJC required? How about other accreditation like TJC that both Tricare and Medicare accept?

Answer: For the statement of work being requested in order to be able to enter a Veterans home and educate patients on their durable medical equipment the Joint Commission credentialling ensures that our Veterans (patients) are treated by trained, educated, and healthy staff which furthermore provides the best care possible.

Since the Veteran’s Affairs (VA) is a public entity with majority of the Veteran’s that are served are on Medicare/Medicaid for our Veteran’s to receive durable medical equipment (DME) without being billed the Joint Commission accreditation ensures acceptance by Medicare/Medicaid.

Question #7: The State of Maryland requires Residential Service Agency certification in order for a business to deliver and set up equipment in someone’s home. Is this a requirement?

Answer: The State of Maryland requires all home medical equipment (HME) providers to possess a Residential Service Agency certification/license. The VA scope/statement of work does not specifically require it in order to be considered for selection but the VAMHCS recommends that any potential bidder should adhere to the State of Maryland requirements.

Question #8: For Labor estimating purposes, would the Government provide the actual number of deliveries invoiced each week/month for the last 6-12 months?

Answer: Over the past twelve months our monthly average was 88 deliveries.

Question #9: On the prior successfully competed award (Solicitation #3624519Q0038) there was a 30-day transition window, whereas the current solicitation only allots for a 5-day transition window. Would the Government consider revising the solicitation to 30 days to increase competition?

Answer: No, the transition period will be five (5) days.

Question #10: Can the Government please provide either the approximate square footage for the storage facility, or a listing of current inventory (by stage) so that bidders can determine the approximate square footage required to adequately support the requirement?

Answer: The storage facility shall be a minimum of 3,000 SQFT. PWS paragraph 3.5 has been updated to add this requirement.

Question #11: Contractor understands the need to segregate equipment areas, is the requirement to provide physically separated spaces (such as walls or cages) or simply separately designated/marked areas?

Answer: Equipment does not need to be physically separated spaces. The minimum acceptable separation would be clearly marked/indicated/outlined space that is designated for the VA equipment.

Question #12: Would the Government provide the name(s) of the “major suppliers” used for motorized wheelchairs, aluminum ramp systems, Veteran lifts, specialty mattresses and electrical beds for which training certificates may be needed?

Answer: Joerns Healthcare, Blue Chip, Span-America, and Invacare Corporation are the main vendors of the items mentioned.

Question #13: PWS paragraph 3.15.d states that an hourly rate for repairs should be listed in the price schedule, however, there is no CLIN associated with, can the Government please clarify if an hourly rate for repairs is to be provided with the proposal or if they are negotiated for each individual repair?

Answer: A CLIN for hourly repair pricing for each year of the contract has been added. Please include the hourly rate for repairs in Section B.2.

Question #14: PWS paragraphs 3.15.e. and 3.15.f. states that non-incidental charges for materials must be pre-approved by the COR and therefore, presumably separately charged, however, there is no CLIN associated with, can the Government please clarify if the separate purchase order should be included in the CLIN structure or if this will be handled separately through a simplified acquisition process such as a credit card at the time of the repair?

Answer: All authorized/approved repairs shall be charged to the repair CLIN at the accepted hourly rate for the year of the contract the repair occurs in.

Performance Work Statement (PWS) Paragraph 3.5, page 11 of the solicitation, is updated as follows:

3.5 Storage and Inventory Management:

The Contractor shall provide and maintain adequate storage to accommodate VA owned equipment including items picked up for repair. The estimated cost for warehouse storage usage will be included in the Rate for Individual Trips to Zone unit cost. The Contractor shall be responsible for determining the actual amount of storage space required. The Contractor’s storage facility shall be a minimum of 3,000 square feet. The Contractor shall have a suitable current storage facility located within 30 miles of the Baltimore VAMC.