36C24525Q0084_1.docx

Combined Synopsis-Solicitation for Commercial Products and Commercial Services

GENERAL INFORMATION

SET-ASIDE

VA Maryland Health Care System Zachary Altner Contracting Officer (90C) P.O. Box 1000, Bldg. 101b, Room 8 Perry Point MD 21902

POINT OF CONTACT*

Zachary Altner

PLACE OF PERFORMANCE

50 Irving Street, NW

Respiratory Care Department, Room 4B202

Washington DC

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

EMAIL DESCRIPTION

Sources Sought Notice Sources Sought Notice

DESCRIPTION

Sources Sought Notice

Responses must be received no later than Monday, November 11, 2024, at 11:00 AM EST.

THIS REQUEST FOR INFORMATION (RFI) IS ISSUED SOLELY FOR INFORMATION AND PLANNING PURPOSES ONLY AND DOES NOT CONSTITUTE A SOLICITATION.

THE SUBMISSION OF PRICING, CAPABILITIES FOR PLANNING PURPOSES, AND OTHER MARKET INFORMATION IS HIGHLY ENCOURAGED AND ALLOWED UNDER THIS RFI IN ACCORDANCE WITH (IAW) FAR 15.201(e).

DISCLAIMER: This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. IAW FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

SOURCES SOUGHT DESCRIPTION

This is NOT a solicitation announcement. This is a sources sought/RFI only. The purpose of this sources sought/RFI is to gain knowledge of potential qualified sources and their size classification relative to NAICS 325412 and GSA Schedule 65 IB – 42-2A.

Responses to this sources sought will be used by the Government to make appropriate acquisition decisions. After review of the responses to this sources sought, a solicitation announcement may be published. Responses to this sources sought synopsis are not considered adequate responses for a solicitation announcement.

The Department of Veterans Affairs (VA), VISN 5 Network Contracting Office, is seeking sources that can provide Inhaled Nitric Oxide for the Washington DC VA Medical Center.

For additional information please see the RFI 36C24525Q0084 below.

*This document is a Request for Information.

Responses are due by 11/11/2024 at 11:00 A.M. EST.

Email responses to Zachary.Altner@va.gov

Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFI. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2024-07.

Note to CO: Obtain the most recent Federal Acquisition Circular (FAC) from ACQUISITION.GOV Federal Acquisition Regulation

This solicitation is set-aside for Request for Information.

The associated North American Industrial Classification System (NAICS) code for this procurement is 325412.

The FSC/PSC is 6515.

The overall purpose of this requirement is to procure Inhaled Nitric Oxide, Gas and Delivery System. This contract will be for a base year plus four option years.

The contractor shall provide all resources necessary to accomplish the deliverables described in the statement of work (SOW), except as may otherwise be specified. Complete delivery system, calibration sources, and gas for providing Inhaled Nitric Oxide to critical care patients, and diagnostically in the Cath Lab or Bronchoscopy Suite, via ventilator, cannula, mask, or other appropriate device. System includes all disposables and consumables for a single, hourly billing rate.

Inhaled Nitric oxide is a specialty gas used for patients with persistent pulmonary hypertension or select other critical disorders. The gas must be dosed in very precise amounts measured in PPM (parts-per-million). The delivery system must be able to deliver this small dose accurately and monitor for the presence of harmful secondary gases. This gas may be used diagnostically in the Cath lab or bronchoscopy suite, or therapeutically in surgery, the SICU or the MICU. When needed, its availability is time critical.

Please see below for additional information and requirements for this procurement.

PRICE/COST SCHEDULE

ITEM INFORMATION

1. INHALED NITRIC OXIDE PER HOUR

STATEMENT OF WORK (SOW)

Inhaled Nitric Oxide

A. GENERAL INFORMATION

1. Title of Project: Inhaled Nitric Oxide, Gas, and Delivery System

2. Scope of Work: The contractor shall provide all resources necessary to accomplish the deliverables described in the statement of work (SOW), except as may otherwise be specified. Complete delivery system, calibration sources, and gas for providing Inhaled Nitric Oxide to critical care patients, and diagnostically in the Cath Lab or Bronchoscopy Suite, via ventilator, cannula, mask, or other appropriate device. System includes all disposables and consumables for a single, hourly billing rate.

3. Background: Inhaled Nitric oxide is a specialty gas used for patients with persistent pulmonary hypertension or select other critical disorders. The gas must be dosed in very precise amounts measured in PPM (parts-per-million). The delivery system must be able to deliver this small dose accurately and monitor for the presence of harmful secondary gases. This gas may be used diagnostically in the Cath lab or bronchoscopy suite, or therapeutically in surgery, the SICU or the MICU. When needed, its availability is time critical.

4. Performance Period: The period of performance is base March 15, 2025, through March 14, 2026, with four (4) option years. Work at the government site shall not take place on Federal holidays or weekends unless directed by the Contracting Officer (CO).

5. Type of Contract: Firm-Fixed-Price.

6. Place of Performance: Washington DC VA Medical Center 50 Irving Street, NW Washington DC 20422 Respiratory Care Department, Room 4B202

B. GENERAL REQUIREMENTS

1. The device must control the delivery of INO in precise parts per million.

2. The system must monitor the delivery of INO in ppm.

3. The system must display the INO dose and the current NO2 level.

4. The system must interface with the facility’s ventilator and anesthesia devices as necessary.

5. The system must connect with the hospital’s main power supply with 100 to 240 V at 50/60 Hz.

6. If main power fails, operation must be maintained via internal battery.

7. The system must connect to hospital’s 50 PSI gas supply and medical compressed air, if required.

8. All written deliverables will be phrased in layperson language. Statistical and other technical terminology will not be used without providing a glossary of terms.

C. SCHEDULE FOR DELIVERABLES

1. The delivery device, disposables, and gas are currently in the facility as part of current contract. These remain present throughout the contract period.

2. Supplies to be routinely delivered quarterly. Contractor will contact facility prior to delivery to determine needed supplies and gas and advise of delivery date. Extra supplies to be available if critically needed within 12 to 48 hours, depending upon criticality.

3. Periodically, delivery devices or cylinders of gas will be exchanged for updating or Preventive Maintenance.

4. If for any reason the scheduled time for a deliverable cannot be met, the contractor is required to notify the CO, including a firm commitment of when the work shall be completed.

D. BILLING

Billing is based upon hours, not quantity, of gas usage. There is no additional charge for delivery, supplies, disposables, or training. Billing is quarterly via the current online billing system.

Payment:

All payments made under the contract will be made monthly, in arrears, upon submission of a properly prepared invoice for the services furnished in the previous month. No advance payments will be authorized. Contractor shall submit an E invoice via Tungsten.

Tungsten Support Phone: 1-877-489-6135 Website: http://www.tungsten-network.com/uk/en/ Department of Veterans Affairs Financial Service Center Phone: 1-877-353-9791 Email: vafscched@va.gov

Payments under this contract will be made in accordance FAR 52.232-34, Payment by Electronic Funds Transfer—Other Than Central Contractor Registration.

Contractor shall provide the appropriate form and account information for electronic transfer.

Payments made by the medical center under this contract shall constitute the total cost of services provided by the Contractor. The Contractor hereby agrees that in no event shall the Contractor bill, charge, collect a deposit from, seek compensation, remuneration, or reimbursement from, or have any recourse against the beneficiary, the beneficiary’s family private insurer, Medicare or any other entity acting on the beneficiary’s behalf, for services provided pursuant to this contract. Billings rendered by the Contractor to the medical facility for services furnished to VA beneficiary under the terms of this contract shall be billings in full.

E. ACCESS TO WORK/STORAGE AREA

Access to work area and storage areas will be provided by respiratory therapists on duty at the time of delivery/pick-up.

F. CHANGES TO STATEMENT OF WORK

Any changes to this SOW shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor.

G. GOVERNMENT RESPONSIBILITIES [If applicable]

1. The facility will provide the location for storage of the device and the consumables and disposables.

2. The facility will advise the contractor quarterly of needed disposables and make the delivery devices available for Preventive Maintenance or update exchanges as requested by the contractor, provided this does not interfere with patient care.

3. The facility will provide the personnel to apply device to patients.

H. SECURITY

Information System Security Not applicable. The system makes no connections with any facility information systems.

Security Training Not applicable. No contractor personnel interact with any facility information system or network.

I. Period of Performance.

The period of contract will be from March 15, 2025, thru March 14, 2026, with four (4) option years. The option year period of performance is as follows:

Place of Performance/Place of Delivery

50 Irving Street, NW Washington, DC

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Items”

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items”

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” 03/11/2021

· FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” 03/11/2021.

The following subparagraphs of FAR 52.212-5 are applicable:

All quoters shall submit the following: Please see below information in accordance to FAR 52.212-1(b).

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The following are the decision factors:

· The vendor must be able to provide the gases and supplies requested in this solicitation document.

· The vendor must be able to provide the required gases on demand with the turnaround time.

· The vendor must be able to provide the gases in very precise amounts measured in parts-per-million.

· The vendor’s system must interface with the facilities ventilators and anesthesia devices.

· The system must connect with the hospital’s main power supply with 100 to 240 V at 50.60 Hz.

· The system must have the ability to operate via a internal battery if the hospital’s main power fails.

· The vendor’s system must connect to the hospital’s 50 PSI gas supply and medical compressed air.

Responses should contain your best terms, conditions and shipping costs.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments.

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during pre-award testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 11/11/2024 at 11:00 A.M. EST. to Zachary.Altner@va.gov.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers, or revisions are due.

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact Zachary Altner, Contract Specialist, 410-642-2411 x.25262, Zachary.Altner@va.gov

Effective Date: 03/15/2023 Revision: 01