36C24525Q0020_2.docx

Combined Synopsis-Solicitation for Commercial Products and Commercial Services

GENERAL INFORMATION

VA Maryland Health Care System Zachary Altner Contracting Officer (90C) P.O. Box 1000, Bldg. 101b, Room 8 Perry Point MD 21902

POINT OF CONTACT*

Zachary Altner

PLACE OF PERFORMANCE

10 North Greene Street

Baltimore Maryland

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

EMAIL DESCRIPTION

Amendment to a Previous Combined Solicitation

Amendment to a Previous Combined Solicitation

DESCRIPTION

Page 1 of

Amendment to a Previous Combined Solicitation

See RFQ 36C24525Q0020.

* This RFQ is now being extended another week to provide additional time to receive vendor quotation packages. RFQ closing date will now be 10/25/2024 at 3:00 PM EST.

This Solicitation is a Service-Disabled Veteran Owned Small Business Set-Aside.

Responses are due by 10/25/2024 at 03:00 P.M. EST.

Email responses to Zachary.Altner@va.gov

Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2024-07.

Note to CO: Obtain the most recent Federal Acquisition Circular (FAC) from ACQUISITION.GOV Federal Acquisition Regulation

This solicitation is set-aside for Service-Disabled Veteran Owned Small Business Set-Aside.

The associated North American Industrial Classification System (NAICS) code for this procurement is 325120.

The FSC/PSC is 6830.

The overall purpose of this requirement is to procure a as needed contract of gas tanks, cylinders and ice pellets for the period of January 01, 2025 thru December 31, 2025.This contract will be a base year plus four additional option year periods.

The VAMHCS Research Service supports VA funded Researchers by providing common services and supplies needed by various studies conducted within the physical VA research space at 10 N Greene Street in Baltimore. This includes an uninterrupted supply of carbon dioxide gas for laboratory incubators and the animal facility, nitrogen gas for anti-vibration tables, oxygen gas for the animal facility, and dry ice and liquid nitrogen for cold storage of samples.

Please see below for additional information and requirements for this procurement.

PRICE/COST SCHEDULE

ITEM INFORMATION

1. CO2, Extra Dry Grade 50lbs

2. Oxygen Grade 282CF

3. Nitrogen Grade 4.5, 255CF

4. HP Cylinder Monthly rental

5. Liquid Nitrogen 240 Liters 22PSIG

6. Liquid Nitrogen Cylinder Monthly rental

7. Dry Ice Pellets 1/2"

8. Next Day services

STATEMENT OF WORK (SOW)

Delivery of the specialized gases, dry ice and Liquid Nitrogen to Research Service.

Delivery of CO2, Oxygen, Nitrogen, dry ice, and liquid nitrogen for the period of January 01, 2025, through December 31, 2025.

1. Contracting Officer’s Representative (COR)

2. Contract Title: As needed delivery agreement for specialized gases and cold storage supplies for the Research Service.

3. Background.

The VAMHCS Research Service supports VA funded Researchers by providing common services and supplies needed by various studies conducted within the physical VA research space at 10 N Greene Street in Baltimore. This includes an uninterrupted supply of carbon dioxide gas for laboratory incubators and the animal facility, nitrogen gas for anti-vibration tables, oxygen gas for the animal facility, and dry ice and liquid nitrogen for cold storage of samples.

4. Scope.

As needed delivery of gas tanks, cylinders and ice pellets for the period of January 01, 2025 through December 31, 2025.

5. Specific Tasks.

Vendor will provide delivery of Gas Tanks and Cylinders when the Research Service is in need of the items, this will typically occur on a weekly basis; the lab manager will notify the vendor with the number of tanks that will be required for the Research lab area and the amount of dry ice. Required gas in appropriate Gas Cylinders will be delivered to the VAMHCS-Baltimore Warehouse.

5.1 Task 1 - Enterprise Management Controls.

5.1.1 Subtask : An annual contract for a delivery of the specialized gases Research and Development service requires an annual service contract for the delivery of the specialized gases to include: 1) Delivery as needed of the carbon dioxide, nitrogen, oxygen, dry ice and liquid nitrogen 2) Rental of the gas tanks and cylinders.

Deliverables: An annual service contract for a delivery of the specialized gases and cold storage supplies to the Research Service. Service will be provided upon Contract award.

Contract Management Plan: Vendor will be notified when the delivery of the any of gas or cold storage products are needed. Upon delivery warehouse personnel will provide receiving report and notify laboratory manager for the Research Service to arrange pick up.

6. Performance Monitoring – On delivery day, Research service laboratory manager will make sure that gas containing tank or cylinder is delivered and make it available for the research personnel and that empty tanks and cylinders are available for retrieval by the vendor.

7. Security Requirements The C&A requirements do not apply, and that a Security Accreditation Package is not required

8. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI).

N/A

9. Other Pertinent Information or Special Considerations.

Make the necessary deliveries on the “As Needed” basis during the work week and if falls on a federal holiday either make the delivery day before or day after.

a. Identification of Possible Follow-on Work.

N/A

b. Identification of Potential Conflicts of Interest (COI).

No CIO exist

c. Identification of Non-Disclosure Requirements.

N/A

d. Packaging, Packing and Shipping Instructions.

All gas products will be delivered in the special cylinders and/or tanks.

e. Inspection and Acceptance Criteria.

Warehouse will notify Research personnel to retrieve the gas containing Tanks or Cylinders for pickup and delivery to the Research lab area.

10. Risk Control N/A

11. Place of Performance.

The required Tanks and Cylinders will be delivered and delivered to the VAMHCS-Baltimore – Warehouse.

12. Period of Performance.

The period of contract will be from January 01, 2025 thru December 31, 2025 with 4 option years. The option year period of performance is as follows:

13. Delivery Schedule.

1) Delivery will be scheduled based on need of research personnel that are using gas and cold storage products.

2) Deliveries falling on the holidays will be scheduled for the delivery on a day before or after holiday.

Place of Performance/Place of Delivery

10 North Greene Street Baltimore, MD

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Items”

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items”

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” 03/11/2021

· FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” 03/11/2021 The following subparagraphs of FAR 52.212-5 are applicable:

All quoters shall submit the following: Please see below information in accordance to FAR 52.212-1(b).

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The following are the decision factors:

· The vendor must be able to provide all gases and supplies requested in this solicitation document.

· The vendor must be able to provide the required gases on demand with a turnaround time of no greater than three days for each delivery.

Responses should contain your best terms, conditions and shipping costs.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments.

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during pre-award testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 10/25/2024 at 03:00 P.M. EST. to Zachary.Altner@va.gov.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers, or revisions are due.

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact Zachary Altner, Contract Specialist, 410-642-2411 x.25262, Zachary.Altner@va.gov

Effective Date: 03/15/2023 Revision: 01