36C24524Q0885 RFQ LR Fire Alarms.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

512-24-3-641-0243

REQUEST FOR QUOTE

36C24524Q0885

William Chris Galletta william.galletta@va.gov 09-20-2024

10am EDT

90c

Department of Veterans Affairs

Baltimore VAMC

NCO5

10 N Greene St

Baltimore MD 21201

X 100

X

561621

$25 Million

N/A

X

90c

Department of Veterans Affairs

Loch Raven VAMC(512)

3901 The Almeda

Baltimore MD 21218

Department of Veterans Affairs

Baltimore VAMC

Services Team One

Please Review/Complete E.2 Addendum

PAYMENT WILL BE MADE BY

FSC e-Invoice Payment

Invoice must be submitted electronically http://www.fsc.va.gov/einvoice.asp

Invoice Setup Information 1-877-489-6135

See CONTINUATION Page

This is a Request for Quote: Base Year plus One Option Year

Loch Raven Fire Alarm Preventative Maintenance Contract

SEE STATEMENT OF WORK AND PRICE/COST SCHEDULE for details

Period of Performance: 9/27/24-9/26/26

Questions or requests for site visits due: 9/10/24

POC: William.Galletta@va.gov

See CONTINUATION Page

X X

X 1

Bradley S Davis

VA-VHA-2020-8952A45B

mailto:william.galletta@va.gov mailto:William.Galletta@va.gov

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 STATEMENT OF WORK

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ... 27

C.4 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.5 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

C.6 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

C.7 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.8 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.9 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAY 2024)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

E.2 52.212-1 ADDENDUM INSTRUCTIONS TO OFFERORS

E.3 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.4 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT

ORDERS—REPRESENTATION AND DISCLOSURES (DEC 2023)

E.5 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.6 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.7 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY 2024)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C245 Bradley.Davis3@va.gov

Department of Veterans Affairs

Baltimore VAMC

NCO5

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award

Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Quarterly

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment

Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

mailto:Bradley.Davis3@va.gov

B.2 STATEMENT OF WORK

Loch Raven Fire Alarm Preventative Maintenance Contract Scope of Work

Loch Raven VAMC

General:

The Loch Raven VA Medical Center requests periodic inspections of Fire Alarm Systems throughout the campus at 3900 Loch Raven Blvd. Baltimore, Md. Systems include 7 buildings with multiple fire alarm systems and devices. The contractor shall provide all personnel, management, material, parts, equipment, supplies, and labor to perform: Annual inspection and preventive maintenance located at the Loch Raven VAMC. The contractor will perform all preventive maintenance service and functional test to ensure that the equipment performs in compliance with manufacturers operating and maintenance instructions. A written service report will provide a detailed description of work performed and cost, which includes an itemized breakdown for labor, hours, parts, material, and warranty information.

About the site:

The Loch Raven VA Community Living & Rehabilitation Center

Provides rehabilitation and recreation therapy for our recovering veterans.

The main building also provides hospice, nursing home care and care for patients with Alzheimer’s. The surrounding campus provides services including mental health care, audiology, care for Veterans who are blind or have low vision, and more.

Period of Performance:

The period of performance for this contract to begin on Sept. 27, 2024 and terminate on Sept. 26, 2026 provided services and materials.

I. SCOPE OF WORK

Inspection, Testing and Calibration Requirements:

1. Test Fire Alarm Sensors, Smoke Detectors and Duct Detectors for Proper

Functionality

Regular testing of fire alarm sensors and detectors is essential to ensure their proper functionality. This includes smoke detectors, heat detectors, flame detectors, and any other specialized sensors and adjoining wiring in the system. By investing in a service & maintenance plan, businesses can identify any faulty elements that may require immediate attention. This ensures early detection and minimizes the risk of false alarms or system failure during an actual emergency.

Building #1 x100 Devices

Building #2 x10 Devices

Building #4 x20 Devices

Building #5 x35 Devices

Building #6 x10 Devices

Building #7 x50 Devices

Building #14 x10 Devices

Frequency: Quarterly

2. Assess Alarm Audibility: Sounder and Alert Device Testing

Fire alarm audibility is crucial to alert occupants in the event of a fire. The fire alarm maintenance plan includes checking the audibility of sounders and alert devices throughout the premises. This will ensure that the alarms are loud enough to be heard clearly in all areas, including noisy environments or spaces with background music.

Engineer the contractors testing shall encompass both audible alarms and visual strobe lights for individuals with hearing impairments.

Building #1 x50 Audible Devices

Building #2 x2 Audible Devices

Building #4 x0 Audible Devices (Recommend installation) what is the fire standard for audio alarms NEC for healthcare

Building #5 x15 Audible Devices

Building #6 x4 Audible Devices

Building #7 x20 Audible Devices

Building #14 x2 Audible Devices

Frequency: Annually

3. Evaluate Power Supply and Battery Backup Systems

Reliable power supply is essential for fire alarm systems to function effectively.

Technicians will check the power supply and battery backup systems during maintenance visits. They will also ensure that the main power source is connected and functioning correctly, and the batteries are fully charged. Additionally, the battery backup system will be tested by simulating a power failure to confirm that it can sustain the fire alarm system during a loss of power emergency.

Building #1 x15 Power Supply/Battery Backups

Building #2 x2 Power Supply/Battery Backups

Building #4 x Power Supply/Battery Backups

Building #5 x15 Power Supply/Battery Backups

Building #6 x4 Power Supply/Battery Backups

Building #7 x20 Power Supply/Battery Backups

Building #14 x2 Power Supply/Battery Backups

Frequency: Annually

4. Verify Control Panel Functionality and Integration

The control panel serves as the nerve center of the fire alarm system. Servicing involves verifying its functionality and integration with all connected devices, as well as ensuring that the control panel displays accurate information and responds appropriately to sensor activations. Engineers will test communication links between the control panel and other system components, such as sprinkler systems or emergency evacuation systems, to ensure seamless integration. Repair and or reprogram panel as needed.

Building #1 x1 Control Panel

Building #2 x1 Control Panel

Building #4 x1 Control Panel

Building #5 x1 Control Panel

Building #6 x1 Control Panel

Building #7 x1 Control Panel

Building #14 x1 Control Panel

Frequency: Quarterly

5. Address False Alarms and Troubleshoot Common Issues

False alarms can disrupt business operations and desensitize occupants to real emergencies. Engineer testing every six months to a year provides an opportunity to identify and address common issues. Engineers will analyze the cause of any false alarms, such as dust accumulation or environmental factors, and take appropriate measures to minimize their occurrence. Troubleshooting these common issues will help to maintain the system’s reliability.

6. Keep Detailed Records of Fire Alarm Maintenance Activities

Maintaining comprehensive records of fire alarm maintenance activities is essential for regulatory compliance and insurance purposes. When Contractors visit a commercial premises, they will document the date, time, and details of each testing session, including any issues identified and their resolutions. These records provide an invaluable reference for future maintenance, system upgrades, and audits.

Deliverables

Fire alarm maintenance providers play a pivotal role in ensuring compliance. They also have a range of responsibilities to fulfil:

System Maintenance: Fire alarm maintenance providers shall regularly conduct preventative maintenance on the system, including control panels, detectors, alarms, and notification devices. This inspection ensures that all components are in prime working condition. Duct detectors and smoke detectors must be cleaned and cleared during periodic maintenance as described in section 6 of the contract.

Testing and Calibration: Regularly conduct testing and calibration of fire alarm system components to ensure they meet the required sensitivity and functionality standards. Contractor to test control panel buttons, displays and adjoining systems for proper operation in each building. Replace as necessary. Testing and calibration may lead to some overlap in existing nationwide fire alarm inspection contract that is completed annually. Preventative Maintenance Contractor will coordinate with annual fire inspection contractor to keep system in compliance Prime working order.

Fault Identification and Correction: Identify any faults or issues with the system promptly and rectify them. This includes addressing false alarms, faulty detectors, or malfunctioning control panels.

Battery Checks: Ensure that backup batteries are in good working order. In the event of a power failure, these batteries are crucial to the system’s continued operation.

Batteries are to be labeled with dates when replaced. Batteries are to be swapped out every 3 years or per current Federal or NFPA 72 standards.

Upkeep of Documentation: Maintain detailed records of all fire alarm maintenance activities, including inspections, tests, and any corrective actions taken. This documentation serves as evidence of compliance during audits or inspections. Documentation shall be electronically sent to the COR quarterly in spreadsheet format or approved electronic method.

Compliance with Regulations: Stay current with fire safety regulations and standards, ensuring all fire alarm maintenance activities comply with federal law and current NFPA policies 1, 3, 4, 13, 20, 86, 91, 96, 97, 99, 101, 105, and 110.

https://sygma.co.uk/fire/commercial-fire-alarm-maintenance/

Notification of Building Owner: The building supervisor & the COR must be notified of the condition of the fire alarm system, any issues identified, and any recommended actions for improvement or compliance. Notification must be same day for life safety standards.

Frequency and Intervals: Fire alarm maintenance requires regular checks and inspections. According to NFPA 1, 3, 4, 13, 20, 86, 91, 96, 97, 99, 101, 105, and 110 commercial fire alarm systems should be inspected at least every six months. Quarterly inspections are recommended for larger premises where more complex systems may be utilized.

Documentation and Record-Keeping: Essential Legal Requirements

Maintaining comprehensive records of fire alarm maintenance is a legal obligation as stated in several sections of the NFPA. These records serve as evidence of compliance and are essential in case of inspections or audits. The Veterans Administration has regular audits and inspections. Records are to be kept at the home office of the contractor for a minimum of 3 years. Copies of records are to be transferred electronically to the COR at designated intervals not to exceed quarterly deliverables unless otherwise stated.

Comprehensive Records: Maintain organized and up-to-date records of all fire alarm maintenance activities, including inspection reports, testing logs, and equipment maintenance schedules.

Training and Certification: Ensure that all personnel involved in fire alarm maintenance are appropriately trained and certified. Keep records of their qualifications to be sent to the COR annually.

Communication: Communicate with your fire alarm inspection provider about the upcoming audit or inspection. Ensure everyone is prepared to support the process and provide any necessary documentation.

Collaboration: Work closely with the auditing authority, inspection provider, offering full cooperation during the process. Address any issues or questions promptly and transparently.

Integration with Existing Building Fire Control Panels

Programming: Properly program all devices that are installed to control panel to properly operate device as needed.

Assessment and Planning: Conduct a comprehensive evaluation of your building’s fire safety needs. Determine how fire alarm maintenance fits into the broader safety management system.

Documentation Integration: Ensure that fire alarm maintenance records, including inspection reports, testing logs, and maintenance schedules, are integrated into your building’s safety documentation and management platform.

Emergency Protocols: Integrate fire alarm activation and response protocols into your building’s emergency procedures. Ensure that building occupants are aware of these protocols. Contractor to assist with fire drills once per quarter. Contractor will shadow

VA safety departments and give recommendations on more productive protocols as necessary.

Regular Training: Include fire alarm maintenance and response training for Facilities and Engineering department as a component of the safety training programmed for building occupants and staff.

Automation: Consider implementing automated monitoring and reporting systems that notify responsible personnel or maintenance providers in real-time in case of a fire alarm activation or system fault. Each building system to be evaluated annually for potential upgrades. Document and submit upgrade requirements in written form to COR.

Communicating Fire Alarm Maintenance Requirements to Occupants

Properly communicating fire alarm maintenance requirements to occupants is crucial for each building. Here are some examples of how contractors can effectively convey these requirements:

Clear Notices: Display clear and visible notices in common areas which meet NFPA and federal standards. Display temporary or permanent markings in corridors, and other high-traffic zones to inform occupants about upcoming maintenance schedules and any temporary disruptions.

In-Person Meetings: Organize meetings or sessions to discuss fire alarm maintenance, upkeep and fire plans in each building with each building manager and

COR. This is to be done annually. Each building will have a written emergency response plan completed by the contractor and turned into the COR which should be readily accessible to all occupants.

Fire Alarm Maintenance Legal Requirements

Your Fire Alarm Maintenance Legal Requirements

Fire safety is a paramount concern for businesses, and fire alarm maintenance is a critical aspect of ensuring the safety of occupants and compliance with legal requirements. Here, we’ll be able to give you an in-depth understanding of fire alarm maintenance legal requirements.

Whether you’re a building owner, a responsible person or someone in charge of fire safety within your organization, it’s essential to understand the legal obligations, regulations, and codes that govern fire alarm maintenance. In this blog, we explore the critical aspects of fire alarm maintenance in the context of legal compliance.

Introduction to Fire Alarm Maintenance Legal Requirements

Fire alarm systems are your first line of defense in a fire emergency. Ensuring their proper function is vital for occupants’ safety and is legally mandated through your Fire

Risk Assessment.

Legal Framework: Fire Safety Regulations and Codes

The Regulatory Reform (Fire Safety) Order 2005 is a crucial piece of legislation that outlines the requirements for fire safety in non-domestic premises in England and

Wales. It places the responsibility for fire safety on the ‘responsible person’ and requires a comprehensive fire risk assessment, including fire detection and alarm systems maintenance.

Relevant NFPA standards 1, 3, 4, 13, 20, 86, 91, 96, 97, 99, 101, 105, and 110 to confirm compliance.

Summary of Legal Requirements

As of 2006, it is required by law that any non-domestic premises take out a regular fire risk assessment. If your business has five or more people, you must also keep a written record of your assessments.

A competent professional should also install Your fire alarm systems (Ideally BAFE registered). Furthermore, according to NFPA 1, 3, 4, 13, 20, 86, 91, 96, 97, 99, 101, https://sygma.co.uk/blog/how-capable-is-your-competent-person/

105, and 110, commercial fire alarm systems should be inspected at least every six months. Quarterly inspections are recommended for larger premises where more complex systems may be utilized.

Additionally, businesses must appoint a fire safety marshal, carry out regular fire risk assessments, ensure that staff understand all fire safety procedures, and conduct regular fire drills. It is worth noting that building owners and occupiers bear equal responsibility for fire alarm maintenance. They are legally obligated to ensure fire alarm systems are installed, tested and maintained correctly.

Understanding the Importance of Compliance with Fire Alarm Maintenance

Compliance with fire alarm maintenance legal requirements is not merely a matter of fulfilling obligations; it’s about safeguarding lives and property. Noncompliance can have dire consequences, including the loss of life and severe legal repercussions.

Deliverables

• All maintenance records will be given to the COR quarterly unless otherwise stated in the contract

• Sensors, smoke detectors, duct detectors device maintenance documents will be sent to the COR quarterly

• Audible device maintenance documents will be sent to the COR Annually

• Battery backup maintenance documents will be sent to the COR Annually

• Control panel maintenance documents will be sent to the COR Quarterly

• Fire drill walkthroughs documents will be sent to the COR Annually

• Exact counts on building devices at Loch Raven will be documented and given to COR within 90 days of award

HAZARDOUS MATERIAL REPORTING:

a. The Contractor shall maintain hazardous material inventories and material safety data sheets (MSDS) for all hazardous materials (as defined in CFR

1910.120, 40 CFR’s 355, 370, & 372) to be stored and used on this

Medical Center. Hazardous materials must be inventoried when received and at the project’s completion. The amounts used shall be maintained for the project duration.

b. Hazardous Materials Inventories, Material Safety Data Sheets and material quantities used shall be submitted to the Contracting Officer for approval and copies furnished to the Contracting Officers Technical

Representative.

c. In the event of a spill, Contractor shall immediately notify the Contracting

Officer’s Technical Representative as well as the Contracting Officer. The

Contractor shall be solely responsible for the expense of any cleanup and

/ or damage resulting of such spill, and the cleanup shall be in accordance with the applicable provisions of 40 CFR Part 761.

Smoking Policy: Smoking is not permitted within the VAMC facilities. Smoking is prohibited on the campus ground or military base. Contractors found smoking in/on campus, in their vehicles will be removed from campus and contractors supervision notified. Violation of these protocols may result in an investigation and delay/deduct from invoicing.

Changes. Only those services specified herein are authorized. Services that are not included in the contract shall NOT be provided unless authorized via a modification issued by the Contracting Officer.

Badges and Parking: Contractor personnel are required to wear identification (I.

D.) badges issued by the VA Security Office during the entire time they are on the grounds or one of its clinics. It is the responsibility of the Contractor’s personnel to park in the appropriate designated parking areas. Follow all state, local and federal parking guidelines. Parking information is available from the VAMC Security Office.

The Government shall not validate or reimburse for parking violations under any circumstance. Contractors will find the nearest location to the campus and where parking is available. Contractors may not park in non-designated areas. Contractors may temporarily park vehicles closer to buildings for “drop off” purposes that do not exceed 30 minutes per day. At the Loch Raven Campus, contractors will park along the designated contractors parking area.

National Holidays: Listed below are the eleven national holidays:

New Year’s Day January 1

Martin Luther King ‘s Birthday Third Monday in January

President’s Day Third Monday in February

Memorial Day Last Monday in May

Juneteenth June 19

Independence Day July 4

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day November 11

Thanksgiving Day Fourth Thursday in November

Christmas Day December 25

Also included would be any day specifically declared by the President of the United

States of America as a National holiday.

4. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities. For indefinite delivery contracts: Contractor agrees to comply with VHA Supplemental Contract Requirements for any task or delivery orders issued prior to this modification when performance has already commenced.

Point of Contact and COR:

All questions, clarifications, or ambiguities must be in writing to:

Robert Dye

3900 Loch Raven Blvd

Baltimore, MD 21218

(410) 605-7000 x57532

Robert.Dye85@va.gov

Louis Hopson

3900 Loch Raven Blvd

Baltimore, MD 21218

(410) 605-7000 x55889

(443) 986-2593

Louis.hopson@va.gov file://///R04.med.va.gov/v05/BAL/Services/BAL_Engineering_Share/Admin/8%20PURCHASE%20CARDS/Dajana%20LR%20PO/Large%20orders/Epps/sprinklers/Robert.Dye85@va.gov mailto:Louis.hopson@va.gov

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

4.00 QTR __________________ __________________

Test Fire Alarm Sensors, Smoke Detectors and Duct Detectors for Proper Functionality

See SOW for Location of Devices Contract Period: Base POP Begin: 09-27-2024

POP End: 09-26-2025 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths) PRODUCT/SERVICE CODE: J012 - Maintenance, Repair, and

Rebuilding of Equipment - Fire Control Equipment

1.00 YR __________________ __________________

Assess Alarm Audibility: Sounder and Alert Device Testing See SOW for Location of Devices

Contract Period: Base POP Begin: 09-27-2024 POP End: 09-26-2025

PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths)

Evaluate Power Supply and Battery Backup Systems See SOW for Location of Power Supply Contract Period: Base

POP Begin: 09-27-2024 POP End: 09-26-2025 PRINCIPAL NAICS CODE: 561621 - Security Systems Services

(except Locksmiths)

Verify Control Panel Functionality and Integration See SOW for Location of Panels Contract Period: Base

POP Begin: 09-27-2024 POP End: 09-26-2025 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths)

Annual Software Licenses

Contract Period: Base

POP Begin: 09-27-2024 POP End: 09-26-2025 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths)

2.00 EA __________________ __________________

Fire Drill Walkthroughs and Fire Alarm Response Training

Contract Period: Base POP Begin: 09-27-2024

POP End: 09-26-2025 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths)

Automation Building Monitoring Integration (Dial out)

Contract Period: Base

POP Begin: 09-27-2024 POP End: 09-26-2025 PRINCIPAL NAICS CODE: 561621 - Security Systems Services

(except Locksmiths)

Sprinkler Head cleaning and Preventative Maintenance

Contract Period: Base

POP Begin: 09-27-2024 POP End: 09-26-2025 PRINCIPAL NAICS CODE: 561621 - Security Systems Services

This Line Item is to cover:

General Repair Action Found During Preventative Maintenance Emergency Repairs Trouble Shooting Repair and or Reprogram Panel

All other within Scope requirements.

Line Item will be Funded at time of need

Contract Period: Base

POP Begin: 09-27-2024 POP End: 09-26-2025 PRINCIPAL NAICS CODE: 561621 - Security Systems Services

(except Locksmiths)

Test Fire Alarm Sensors, Smoke Detectors and Duct Detectors for Proper Functionality See SOW for Location of Devices

Contract Period: Option 1 POP Begin: 09-27-2025 POP End: 09-26-2026 PRINCIPAL NAICS CODE: 561621 - Security Systems Services

(except Locksmiths)

Assess Alarm Audibility: Sounder and Alert Device Testing See SOW for Location of Devices Contract Period: Option 1

POP Begin: 09-27-2025 POP End: 09-26-2026 PRINCIPAL NAICS CODE: 561621 - Security Systems Services

(except Locksmiths)

Evaluate Power Supply and Battery Backup Systems See SOW for Location of Power Supply Contract Period: Option 1 POP Begin: 09-27-2025

POP End: 09-26-2026

PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths)

Verify Control Panel Functionality and Integration

See SOW for Location of Panels Contract Period: Option 1 POP Begin: 09-27-2025 POP End: 09-26-2026

PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths)

Annual Software Licenses

Contract Period: Option 1

POP End: 09-26-2026

PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths)

Fire Drill Walkthroughs and Fire Alarm Response Training

Contract Period: Option 1

POP Begin: 09-27-2025 POP End: 09-26-2026 PRINCIPAL NAICS CODE: 561621 - Security Systems Services

(except Locksmiths)

Automation Building Monitoring Integration (Dial out)

Contract Period: Option 1

POP Begin: 09-27-2025 POP End: 09-26-2026 PRINCIPAL NAICS CODE: 561621 - Security Systems Services

Sprinkler Head cleaning and Preventative Maintenance

Contract Period: Option 1

POP End: 09-26-2026 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths)

This Line Item is to cover:

General Repair Action Found During Preventative Maintenance

Emergency Repairs Trouble Shooting Repair and or Reprogram Panel All other within Scope requirements.

Line Item will be Funded at time of need

Contract Period: Option 1

POP Begin: 09-27-2025 POP End: 09-26-2026 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths)

GRAND TOTAL __________________

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The

Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims

Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the

Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the

Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the

Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by

Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt

Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-

5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting

Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the

Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the

Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The

Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the

Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain

Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with

Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service

(TOS), or similar legal instrument or agreement, that includes any clause requiring the

Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause)

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of Clause)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR

2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed two (2) years.

(End of Clause)

C.4 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

(End of Clause)

C.5 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

(a) Definition. for the Department of Veterans Affairs, ‘‘Service-disabled Veteran-owned small business concern or SDVOSB’’:

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled Veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled Veterans or eligible surviving spouses (see VAAR

802.201, Surviving Spouse definition);

(ii) The management and daily business operations of which are controlled by one or more service-disabled Veterans (or eligible surviving spouses) or, in the case of a service-disabled

Veteran with permanent and severe disability, the spouse or permanent caregiver of such

Veteran;

(iii) The business meets Federal small business size standards for the applicable North

American Industry Classification System (NAICS) code identified in the solicitation document;

(iv) The business has been certified for ownership and control pursuant to 38 U.S.C. 8127, 13 CFR 128, and is listed as certified in the SBA certification database at https://veterans.certify.sba.gov/; and

(v) The business agrees to comply with VAAR subpart 819.70 and Small Business

Administration (SBA) regulations regarding small business size, government contracting, and the Veteran Small Business Certification Program at 13 CFR parts 121, 125, and 128.

(2) The term ‘‘Service-disabled Veteran’’ means a Veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

(3) The term ‘‘small business concern’’ has the meaning given that term under section 3 of the Small Business Act (15 U.S.C. 632).

(4) The term ‘‘small business concern owned and controlled by Veterans with service-connected disabilities’’ has the meaning given the term ‘‘small business concern owned and…