36C24524Q0551.docx

DOCX document 158 KB Posted May 31, 2024

Attached to: H258--Physicist Imaging Support Contract with Options Federal contract opportunity
Solicitation number: 36C24524Q0551
Issued by: Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 5

About this file

Written by GovTribe AI · May 31, 2024

This document is a solicitation for a medical physicist support contract with the Department of Veterans Affairs (VA) for the Washington DC VA Medical Center (DC VAMC). The purpose is to provide medical physicist support for radiation producing equipment at the DC VAMC and its associated community-based outpatient clinics. The contractor must provide all labor, personnel, equipment, tools, materials, supervision, and other items necessary to perform the required services. The contract has a base period of performance from July 24, 2024 to July 23, 2025, with four 1-year option periods. This is a total set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB). Quotes are due by June 13, 2024 at 8am EDT. The contract will cover a variety of radiation equipment including CT, PET/CT, SPECT, mammography, fluoroscopy, x-ray, and linear accelerators, and includes annual testing, quality assurance reviews, and associated reporting. Pricing is requested on a unit/quantity basis for the various equipment and services.

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36C24524Q0551

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

688-24-4-078-0068 36C24524Q0551 05-31-2024 Keysha Gorman 410-637-1509 06-13-2024 8am

EDT

Department of Veterans Affairs

VAMC

Keysha Gorman 10 N Greene St Baltimore MD 21201 X X 541690 $19 Million N/A X Department of Veterans Affairs VAMC(688) Warehouse 50 Irving Street NW Tucker Smith Washington

DC 20422

Department of Veterans Affairs

VAMC

Keysha Gorman 10 N Greene St Baltimore MD 21201

PAYMENT WILL BE MADE BY

FSC e-Invoice Payment Invoice must be submitted electronically http://www.fsc.va.gov/einvoice.asp Invoice Setup Information 1-877-489-6135 See CONTINUATION Page Washington DC VA Medical Center is seeking a SDVOSB to provide medical physicist support for radiation producing equipment.

Please see SOW for a complete description of what is needed.

Email quotes to Keysha.Gorman74@va.gov by 6/13/2024 by 8am.

Submit all questions to Keysha.Gorman74@va.gov by 6/4/2024.

See CONTINUATION Page x X x Amy Walters

VA-VHA-RPOE-2024-0069

Table of Contents

SECTION A	1
A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES	1
SECTION B - CONTINUATION OF SF 1449 BLOCKS	4
B.1 CONTRACT ADMINISTRATION DATA	4
B.2 STATEMENT OF WORK	5
B.3 PRICE/COST SCHEDULE	11
ITEM INFORMATION	11
SECTION C - CONTRACT CLAUSES	38
C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)	38
C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)	43
C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)	44
C.4 52.222-19 CHILD LABOR—COOPERATION WITH AUTHORITIES AND REMEDIES (FEB 2024)	44
C.5 52.222-50 COMBATING TRAFFICKING IN PERSONS (NOV 2021)	45
C.6 SUPPLEMENTAL INSURANCE REQUIREMENTS	53
C.7 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023) (DEVIATION)	54
C.8 VAAR 852.219-74 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED VETERAN-OWNED SMALL BUSINESSES (JAN 2023) (DEVIATION)	57
C.9 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)	59
C.10 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)	61
C.11 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)	62
C.12 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)	63
C.13 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (FEB 2024)	63
SECTION E - SOLICITATION PROVISIONS	72
E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (SEP 2023)	72
E.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)	76
E.3 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT ORDERS—REPRESENTATION AND DISCLOSURES (DEC 2023)	79
E.4 52.216-1 TYPE OF CONTRACT (APR 1984)	80
E.5 52.233-2 SERVICE OF PROTEST (SEP 2006)	80
E.6 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)	81
E.7 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)	81
E.8 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)	82
E.9 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (FEB 2024)	82

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C245 Keysha.Gorman74@va.gov.

Department of Veterans Affairs

VAMC

Keysha Gorman 10 N Greene St Baltimore MD 21201

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X]

52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[]

52.232-36, Payment by Third Party

3. INVOICES: Invoices must be submitted in arrears:

a. Quarterly	[]
b. Semi-Annually	[]
c. Other	[x] Monthly

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor must be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

http://www.fsc.va.gov/einvoice.asp.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO

DATE

B.2 STATEMENT OF WORK

Medical Physicist Support Contract

GENERAL

Scope of Services:

The purpose of this requirement is to provide medical physicist support for radiation producing equipment at the Washington DC VA Medical Center (DC VAMC). The Contractor must provide all labor, personnel, equipment, tools, materials, supervision, and other items necessary to perform these services.

Locations:

a. Washington DC VA Medical Center 50 Irving Street NW Washington, DC 20422 (Further referred to as “Main facility”)

b. Southern Prince George’s County VA Community Based Outpatient Clinic 5801 Allentown Road, Suites 104 and 106 Camp Springs, MD 20746-4563 (Further referred to as “PG CBOC”)

c. Charlotte Hall VA Community Based Outpatient Clinic 29640 Three Notch Road Charlotte Hall, MD 20622-3244 (Further referred to as “Charlotte Hall”)

B. WORK HOURS

a. Hours of Operation: Normal business hours are Monday through Friday, 8:00 a.m. to 4:00 p.m., excluding holidays. Should the Contractor require work afterhours, the Contractor must arrange in advance with the Contracting Officer’s Representative (COR).

b. Delivery Hours: The Warehouse is open to receive deliveries Monday through Friday, 8:00 a.m. to 4:00 p.m., excluding holidays.

c. National Holidays: The holidays observed by the Federal Government are: New Year’s Day, Martin Luther King Day, President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, and Christmas Day and any other day specifically declared by the President of the United States to be a national holiday. Contractor may work on holidays with prior communication and coordination.

C. PERIOD OF PERFORMANCE

Base Year

7/24/2024 – 7/23/2025

1st Option Period

7/24/2025 – 7/23/2026

2nd Option Period

7/24/2026 – 7/23/2027

3rd Option Period

7/24/2027 – 7/23/2028

4th Option Period

7/24/2028 – 7/23/2029

D. EQUIPMENT

Description

Quantity

Location

Computed Tomography (CT) Units

Main facility - basement/first floor

CT/SPECT Units

Main facility - basement - GD204

PET/CT Units

Main facility - basement - GD115

Dental Cone Beam/Pano

1 PG CBOC

1 Charlotte Hall 3 Main facility Main facility

PG CBOC

Charlotte Hall

Chairside Dental X-ray Units

25 main facility

5 PG CBOC

3 Charlotte Hall Main facility

PG CBOC

Charlotte Hall

Handheld Dental X-ray Units

Main facility - dental clinic - first floor

Mobile C-arms

Main facility

Densitometers

Main facility - basement - GD145

Cardiovascular R/F Units

Main facility - Cath/EP

Angio R/F System

Main facility - basement - GA133D

General R/F Systems

Main facility - basement

Urologic R/F Systems (pending replacement)

Main facility - 2nd floor

Mobile R/F Units

Main facility

Digital Radiographic Systems

Main facility

Mammo Units

Main facility - breast imaging center

Mobile Radiographic Units

Main facility

LINAC Systems

Main facility - basement

Gamma Camera Units

Main facility - basement

MRI 3.0T

Main facility - basement

MRI 1.5T

Main facility - basement

E. SPECIFICATIONS

a. Testing Requirements

i. Performs annual health physics testing on all listed equipment according to a schedule set and agreed upon at the time of contract award.

ii. Health physics testing must meet the requirements of the regulations/standards mentioned in this statement of work.

iii. Performance testing of all imaging equipment must be performed upon installation and after a repair that involves dose output or image quality. The performance testing must be performed no later than 10 days after installation and no later than 2 business days after a repair. A verbal brief must be provided prior to the formal reporting, as outlined in the Reporting section.

iv. Performs consultations regarding radioactive material, shielding calculations/evaluations, physicist testing, testing requirements, testing completion, etc.

b. Quality Assurance Reviews

i. The contractor must conduct Quality Assurance (QA) reviews at least annually, including magnetic resonance imaging, mammography, computed tomography, fluoroscopy, linear accelerator, and other x-ray producing imaging equipment. The report must document whether the program is compliant with the American National Standard Institute (ANSI) standards, American Association of Physicists in Medicine (AAPM)- reports (TG 66 and TG 142), manufacturer’s specifications and ACR guidance such as the “Technical Standards for Diagnostic Medical Physics Performance Monitoring of CT Equipment”. Reports must include a detailed listing of QA parameters reviewed, indication of whether the tested parameter passed or failed, and recommendations for corrective action for a failed test.

c. Schedule

i. A schedule of Radioactive Material audits and performance testing must be developed within thirty days of award of the contract. The schedule must be a collaborative effort with the Contractor, VA Imaging Management, and the Contract COR.

ii. There must be no deviations of more than thirty days from last year’s testing dates for each device unless agreed upon or requested by the VA.

d. Standards/Directives/Regulations

i. The work performed for this contract must be consistent with the requirements and or guidelines of:

1. US Food and Drug Administration (FDA)

2. US Nuclear Regulatory Commission (NRC)

3. VHA National Health Physics Program (NHPP)

4. American College of Radiology (ACR)

5. The Joint Commission (JC)

6. VHA Directive 1105-Management of Radioactive Materials

7. VHA Directive 1105.02- Nuclear Medicine and Radiation Safety Administrative Services

8. VHA Directive 1105.04 -Fluoroscopy Safety

9. VHA Directive 1105.05 D- Magnetic Resonance Imaging Safety

10. VHA Directive 1129--Radiation Protection for Machine Sources of Ionization

ii. VHA Directives must be the latest version adopted

e. Parts/Materials/Tools/Labor

i. All parts and materials to complete the testing must be included as a part of this contract.

ii. Contractor must provide their own tools to complete the testing.

iii. All labor (including travel) to complete the testing is included in the contract.

f. Response Time

i. Contractor must respond telephonically or via email to urgent requests for testing within thirty minutes.

ii. Contractor must respond on-site for urgent testing request within 2 business days.

iii. Contractor must respond to requests for copies of reports or requests for information within four hours during normal business.

g. Check in/Out

i. Contractor personnel arriving on-site to perform work must report to the Biomedical Engineering Department.

ii. Contractor personnel must sign in using the department’s vendor sign in sheet, filling out all required information.

iii. Contractor personnel’s tool bags are subject to inspection by the Biomedical Engineering department upon arrival and upon departure.

iv. Contractor personnel must sign out upon completion of visit.

v. Prior to departure, Contractor personnel are required to, at a minimum, verbally report any issues with the equipment to the Biomedical Engineering department, especially noting if the system failed testing.

vi. The VA campus is non-smoking. Contractor personnel are required to comply with this policy.

vii. It is the responsibility of the Contractor to park in the appropriate designated parking areas.

h. Reporting

i. A separate report is required for each instance/equipment.

ii. Contractor must provide compliance reports that include measurements obtained to determine compliance, indicate whether the tested parameter passed or failed, and recommend corrective action for a failed test.

iii. Contractor must provide a copy of the testing report, complete with test data, to the VHAWASbiomedservice@va.gov email within 10 calendar days after completion of any services/testing.

iv. Reports must include identifying information about the equipment tested such as the serial number and room number, all testing completed during the visit, any issues found during the visit, the names of the personnel performing the testing, and the date testing was completed.

i. Patient Health Information

i. The Contractor must safeguard patient health information.

ii. The Contractor must report to the Biomedical Engineering Department any issues with disclosed or unsecure patient health information.

iii. Contractor must not remove any hard drives, storage devices, or anything containing patient health information from the site.

j. Contractor Requirements

i. An organization chart must be provided by the Contractor.

ii. The contractor must provide the Certified Physicist(s) names and accreditation certifications and experience within their proposal.

iii. Contractor must provide copies of qualifications for any new/additional Contractor personnel performing work on-site prior to their arrival.

iv. Contractor must provide any copies of personnel qualifications upon the request of the Government.

v. All Contractor personnel performing physicist testing on the equipment must have the proper license/qualifications/authority to perform the testing.

vi. The Certified Medical Physicist must have the basic ability to operate the equipment with minimal input from VA personnel.

k. Safety and Security

i. Contractor must follow all Occupational Safety and Health Administration (OSHA) laws and regulations. The Contractor is responsible for reporting any hazards they come across to their point of contact.

ii. Contractor must follow all local procedures concerning infection control. Should the Contractor be unsure of the requirements, the COR can provide the specific information and procedures.

iii. Contractor personnel must always wear visible identification while on VA property. Contract personnel are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials.

iv. Property Damage

1. The contractor must take all necessary precautions to prevent damage to any Government property.

2. The contractor must report any damages immediately and must be assessed current replacement costs for property damaged by the contractor unless corrective action is taken.

3. Any damaged material (i.e., trees, shrubs, lawn/turf, curbs, gutters, sidewalks, etc.) will be replaced in a timely manner or corrected by the contractor with like materials, at no extra cost to the Government, upon approval of the Contracting Officer.

v. Chemical Use

1. Prior to performance of any work, the Contractor will be required to furnish the Contracting Officer with the trade names (if any) and chemical names of all chemicals to be used, along with a label showing contents, the use strength of the chemical as applied, and the antidote thereto.

2. Contractor must furnish the same information each time a change is made to the chemicals or products used in the performance of this contract.

3. This information is required for emergency treatment in the event of ingestion or and/or contact with the material by humans.

vi. Waste Removal: The contractor is responsible to remove and properly dispose of all waste related to the services provide on-site.

F. QUALITY ASSURANCE

a. End-users, Biomedical Engineering, and/or the contract COR must perform system verification tests to ensure the system is fully functional following testing.

b. Issues with the quality of the Contractor’s work will be communicated through the Contracting Officer to the Contractor point of contact for resolution.

c. Documentation with be completed in the Government systems.

G. Invoicing/Payment

a. Noncontract Charges: The contractor must not perform any service that will result in additional charges without prior approval from the Contracting Officer.

b. Payment: Payment will be made in arrears, and upon receipt of a properly prepared invoice. Any invoice that is not properly prepared may get refused and sent back for correction. An invoice must include the following criteria to be considered “properly prepared”:

i. Contract period of performance and monthly period of performance when the service was completed.

ii. Equipment SN and model name serviced.

iii. Contract number

iv. Purchase order number

v. Correct payment address H. GUARANTEE: The contractor will guarantee workmanship and all parts furnished by the contractor for a period of not less than 90 days.

I. PRIOR INSPECTION OF EQUIPMENT: Potential contractors may, at their own expense, inspect equipment covered by this solicitation (ref 52.237-1 SITE VISIT). Arrangements must be made in advance with Biomedical Engineering.

J. Failure to carry out the above procedures will be considered as a failure to document the service visit and will constitute a failure to perform.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM NUMBER

DESCRIPTION OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

5.00

__________________

CT Units - CT APT & CT Protocol Review Contract Period: Base POP Begin: 07-24-2024 POP End: 07-23-2025 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services PRODUCT/SERVICE CODE: H258 - Equipment and Materials Testing - Communication, Detection, and Coherent Radiation Equipment

1.00

__________________

CT/SPECT Units - CT APT & NM Camera APT

POP Begin: 07-24-2024 POP End: 07-23-2025