36C24524Q0496.docx

SUBJECT*

GENERATOR EXTENDED PROTECTION WARRANTY

GENERAL INFORMATION

SET-ASIDE

VAMC (512)

RPO EAST / NCO 5

849 INTERNATIONAL DRIVE

LINTHICUM, MD 21090

POINT OF CONTACT*

CONTRACT SPECIALIST

CHARLES WILLIS

charles.willis@va.gov

PLACE OF PERFORMANCE

VA MEDICAL CENTER

510 BUTLER AVE

MARTINSBURG, WV 25405

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Veterans Health Administration, Network Contracting Office 5, is issuing this source sought notice (Only) pursuant to the Federal Acquisition Regulations (FAR) Part 10, Market Research. This market research is to identify entities that could provide Extended Warranty Coverage on eleven (11) Caterpillar Generators at Martinsburg VAMC 510 Butler Ave, Martinsburg, WV 25405, and Elite Aluminum Corporation located at 5225 Lyons Technology Parkway, Coconut Creek, FL The purpose of the sources sought is to gain knowledge of potential qualified sources and their size classifications relative to NAICS 524128. It will also be used to identify qualified and responsible small business vendors (e.g. Service Disabled/Veteran-Owned Small Business (SDVOSB/VOSB), Historically Underutilized Business Zone (HUBZone), 8(a), small disadvantaged, women-owned small business).

Interested & Capable Respondents in this procurement and consider themselves to have the resources, capabilities and qualifications necessary to provide extended warranty coverage, please respond with your:

1. Business name, address, business type, socio-economic status (e.g., Veteran-Owned, Woman-Owned, Disadvantaged Small Business, Women Owned Small Business, 8(a), Large Business, etc.), and person of contact (including telephone number & email address) and point of contact information.

2. Provide your Unique Entity Identifier (UEI) number.

3. Is your company considered small under the NAICS code identified under this source sought?

4. Capability statement and summary of previous experience providing onsite face-to-face training and A Healthcare Environmental Services Certification Program to include testing for the Department of Veterans Administration or other similar healthcare facilities.

5. Whether you hold GSA Federal Supply Schedule contract and contract number.

6. General estimated pricing of for your product/services. Pricing will be used for the purpose of market research only.

Responses must be submitted by 2:00 PM (EDT) May 8, 2024. All information regarding Capabilities Statements or any other proprietary information relative to this source sought shall be submitted via email to Charles.willis@va.gov This request for sources sought notice is for planning purposes ONLY. The results of this market research will assist in the development of (1) the requirement, and (2) the acquisition strategy (e.g., small business set-aside, full and open competition, etc.). Responses to this source sought will be used by the Government to make appropriate acquisition decisions. VA assumes no responsibility for any costs incurred associated with the preparation of responses submitted as a result of this notice. All information received in response to this source sought that is marked Proprietary will be handled accordingly.

Sources Sought Notice Sources Sought Notice

Sources Sought Notice

1. TITLE OF CONTRACT: Veterans Health Administration (VHA) Generator Warranty Purchase

2. SCOPE OF WORK: Veterans Health Administration has a requirement to procure warranty coverage on eleven (11) Caterpillar Generators. An equipment list is provided with the model numbers, serial numbers, generator model numbers, hours, and current locations.

3. BACKGROUND: VHA Office of Emergency Management (OEM) has three Medical Surgical Units (MSU) and one Mobile Intensive Care Unit (MICU) asset with a total of eleven (11) generators in the pool that need to be capable of deploying when requested by VHA Leadership. Each unit provides utility power for emergency operations and needs to be functional at all times. The warranty coverage shall ensure all preventative maintenance is completed on schedule and provide for 100% of repair costs, parts, and labor on all covered components if there is a failure as outlined below.

4. OBJECTIVES: To provide warranty coverage for all XQ230 generators OEM utilizes to support operations of any mission. The requirements are as follows:

4.1 Warranty Coverage

4.1.1 Shall provide coverage on all units in the CONUS, AK, HI, and its territories, where the generator is deployed. Utilizing authorized vendors within a 150-mile radius of the deployed unit.

4.1.2 The warranty coverage shall be for a Period of Performance (POP) of 8000 hours of operation per unit over a five (5) year period.

4.1.3 Perform Advantage Certification inspection according to Caterpillar worksheet (Extended Protection Advantage (EP ADV) Inspection) for warranty suitability.

4.1.4 Shall provide access to Remote Access Monitoring (RAM Connect) to track and monitor all units under warranty coverage. This is a proprietary controlled application that is not able to be sourced by any other vendor.

4.1.5 Shall provide written reports on all warranty work provided.

5. Proprietary Equipment and software – Caterpillar Inc. has proprietary Electronic Technical Data software which only enables Caterpillar Dealers to: Clear events that require factory passwords, turn on/off options active by factory passwords, generate factory passwords, and flash electronic control modules (ECM’s). Newer generation equipment comes with Caterpillar RAM which enables only the customer and dealers to remotely see specific operational parameters of these units. (Proprietary Software letter Attached)

6. WARRANTY – The contractor will provide the warranty (100% repairs, parts, and labor on all covered components) on all covered units.

6.1.1 Warranty coverage shall include the following engine components:

6.1.1.1 COOLING SYSTEM

6.1.1.1.1 Thermostat Housing

6.1.1.1.2 Water Manifold Housing

6.1.1.1.3 Jacket Water Pre-cooler

6.1.1.1.4 Jacket Water Pump

6.1.1.2 AIR INDUCTION & EXHAUST

6.1.1.2.1 Exhaust Manifolds, Studs & Gaskets

6.1.1.2.2 Inlet Air Heater Relay

6.1.1.2.3 Intake Manifold

6.1.1.2.4 Turbocharger (including mounting hardware, lines, wastegate)

6.1.1.3 FUEL SYSTEM

6.1.1.3.1 Steel and Stainless-Steel Fuel Lines

6.1.1.3.2 Fuel Shutoff Solenoid (diesel only)

6.1.1.3.3 Fuel Injectors (diesel only)

6.1.1.4 SHORT BLOCK

6.1.1.4.1 Cylinder Block Casting

6.1.1.4.2 Freeze Plugs

6.1.1.4.3 Crankshaft

6.1.1.4.4 Crankshaft Rod, Main & Thrust Bearings

6.1.1.4.5 Connecting Rod Assembly

6.1.1.4.6 Piston, Wrist Pin, Retainer Clip & Piston Rings

6.1.1.4.7 Piston Cooling Jet Tubes

6.1.1.4.8 Cylinder Liner, Seals & Filler Band

6.1.1.4.9 Main Bearing Cap Bolts

6.1.1.5 LUBRICATION SYSTEM

6.1.1.5.1 Oil Pan

6.1.1.5.2 Engine Oil Pump

6.1.1.5.3 Oil Cooler Housing & Core/Bonnet

6.1.1.5.4 Oil Filter Base

6.1.1.6 CYLINDER HEAD

6.1.1.6.1 Cylinder Head Casting, Sleeves, Bolts & Gaskets

6.1.1.6.2 Freeze Plugs

6.1.1.6.3 Spacer Plate & Spacer Plate Gasket

6.1.1.6.4 Intake & Exhaust Valve (all related parts)

6.1.1.6.5 Roller Follower

6.1.1.6.6 Valve Mechanism, Rocker Arm, Brackets, Push Tube

6.1.1.6.7 Bridge Dowels, Adjusting Screws, Nuts & Shaft

6.1.1.6.8 Valve Cover & Base

6.1.1.6.9 Camshaft, Camshaft Bearings, Key, Gear

6.1.1.6.10 Camshaft Rear Cover/Seal

6.1.1.7 ELECTRICAL SYSTEM

6.1.1.7.1 Electronic Control Module (ECM)

6.1.1.7.2 Sensors: All Engine Sensors

6.1.1.8 FRONT & REAR COVERS

6.1.1.8.1 Front Covers / Plate / Housing /Gears (& Gaskets)

6.1.1.8.2 Vibration Damper

6.1.1.8.3 Flywheel Housing & Gasket

6.1.1.9 ALTERNATOR END

6.1.1.9.1 Alternator (including rotor, stator, exciter, bearings & coupling)

6.1.1.9.2 Generator Controls (including Electronic Modular Control Panel (EMCP), Operator Interface Mounted on Generator)

6.1.1.9.3 Power Center (including circuit breakers, voltage regulators, bus bar)

6.1.1.10 MISCELLANEOUS

6.1.1.10.1 CAT Bolts Attaching Covered Components

6.1.1.10.2 New replacement EMCP control panels with CAT part numbers installed on electric power generator sets by an authorized dealer are covered components.

6.1.1.10.3 DOC (Diesel Oxidation Catalyst) (when DOC is not part of a DPF (Diesel Particulate Filter)) are Covered Components except the following: filters, fluids, vee-belts, hoses, power take-offs, paint, batteries, and clutches. Also covers additional components with Caterpillar part numbers that are installed by an Authorized Dealer. New replacement EMCP control panels with CAT part numbers installed on electric power generator sets by an authorized dealer are covered components.

6.1.1.10.4 ESC (Extended Service Coverage) Aftertreatment DPF and/or ESC Aftertreatment SCR (Selective Catalytic Reduction) component coverage ESC Aftertreatment DPF Component Coverage is for the original as-shipped consist, which includes the DPF / DOC and housing, radio frequency antennas, back pressure sensors, regeneration system and DPF-related electronic components, but excludes consumable and normal wear items (e.g., clamps, catalyst, and filter substrate), and filter cleaning. ESC Aftertreatment SCR Component Coverage is for the original as-shipped consist, which includes the SCR catalyst, AMOX (ammonia oxidation) catalysts, reactor housing, mixing pipe, Urea-based diesel emission fluid injection system hoses, nozzle or injector, pump, tank, NOx sensor, sensors, and SCR-related electronic components, but excludes consumable and normal wear items (e.g., fluids, clamps, catalyst substrate).

7. WRITTEN DOCUMENTATION – The contractor will provide a comprehensive report for each unit as warranty coverage is needed.

STATEMENT OF WORK

Attachment A – Location and types of Generators image1.emf ooxmlPackage1.xlsx Sheet1

Generator Unit Model # Serial # Engine # Engine Serial Gen Model Gen Serial S/B KW Hours Location

CK200459 MSU1-1 XQ230 C7.1 PET146705M 5254518 7L300723 LC5034H G5A11873 220kW 770.1 Martinsburg, WV

CK200457 MSU1-2 XQ230 C7.1 PET146698M 5254518 7L300730 LC5034H G5A11868 220Kw 1378.9 Martinsburg, WV

CK200458 MSU2-1 XQ230 C7.1 PET155068M 5254518 7L300726 LC5034H G5A11763 220kW 1338.6 Martinsburg, WV

CK200464 MSU2-2 XQ230 C7.1 PET158096M 5254518 7L300670 LC5034H G5A11908 220kW 515.8 Martinsburg, WV

CK200461 MSU3-1 XQ230 C7.1 PET157074M 5254518 7L300728 LC5034H G5A11892 220kW 589.2 Martinsburg, WV

CK200612 MSU3-2 XQ230 C7.1 PET171068M 5254518 7L300851 LC5034H G5A12594 220kW 908.7 Martinsburg, WV

CK200453 MSU + XQ230 C7.1 PET154093M 5254518 7L300734 LC5034H G5A11872 220kW 850.9 Martinsburg, WV

CK200180 MICU1 XQ230 C7.1 PET114888M 5254518 7L300473 LC5034H G5A10891 220kW 1390.3 Coconut Creek FL

CK200463 MICU2 XQ230 C7.1 PET158095M 5254518 7L300754 LC5034H G5A11911 220kW 479.4 Coconut Creek FL

CK200553 MICU3 XQ230 C7.1 PET171561M 5254518 7L300783 LC5034H G5A12121 220kW 1129.9 Coconut Creek FL

CK200174 MICU4 XQ230 C7.1 PET109670M 5254518 7L300459 LC5034H G5A10667 220kW 2155 Coconut Creek FL