36C24524Q0478 Combined Synopsis_Parking Spaces.docx

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

VAMC (613)

VISN 5 Contract Satellite Office 510 Butler Avenue, Building 306A Martinsburg WV 25405

POINT OF CONTACT*

Contract Specialist Robin McDonald Robin.mcdonald3@va.gov

PLACE OF PERFORMANCE

ADDRESS

POSTAL CODE

ADDITIONAL INFORMATION

DESCRIPTION

Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-04 effective date 05/01/2024.

The associated North American Industrial Classification System (NAICS) code for this procurement is 812930 with a small business size standard of $47.0M.

The FSC/PSC is X1LZ.

The Department of Veterans Affairs is seeking 1145 structured and/or surface parking spaces to support the parking needs of the Baltimore VA Medical Center.

For the purpose of this combined synopsis/solicitation:

(1) The term “garage” means a structure (or part of a structure) in which vehicles may be parked.

(2) The term “parking facility” includes:

(3) The term “unreserved parking spaces” means parking spaces that are designated as unofficial parking spaces randomly located throughout the parking structure or surface lot and parking is on a first come first served basis.

Parking spaces must be located within 2,640 feet (a walkable ½ mile) for patient, staff and other stakeholders traveling to the Baltimore VA Medical Center. Parking facility/facilities shall be located in a prime commercial office district with attractive, prestigious, and professional surroundings with a prevalence of modern design and/or tasteful rehabilitation in modern use.

Parking spaces must be paved and be of sufficient size to accommodate Sedans and SUV sized vehicles. All parking areas shall be illuminated as provided by the standard of industry (minimum four candlelight power). The entire parking area will be maintained by the contractor. It is expected the parking area will be maintained as clean, safe, ADA Compliant and have 24-hour access to parking.

Parking facilities must also provide the following:

· Parking facilities must be able to accommodate unreserved parking spaces.

· Parking facilities shall be self-parking.

· A minimum of 9 parking spaces must be designated and compliant with ADA.

· The parking facility must allow passenger vans to travel in and out of the facility for VA staff pickup. An alternative pickup location will be allowed on a case by case basis.

The period of performance shall consist of a Base Year plus three (3) Option Years. Estimated award date: 6/1/2024.

All interested companies shall provide quotations for the following:

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

FAR 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (SEP 2023)

Addendum to FAR 52.212-1 Supplemental Instructions to Offerors applies to this acquisition:

The following provision is incorporated into 52.212-1 as an addendum to this solicitation:

Quoters are responsible for submitting quotes so as to reach the Government office designated in the solicitation by the time specified in the solicitation.

Issuance of Purchase Order. The Contracting Officer may award one or more firm fixed price contracts to the responsible Quoter/s whose quote/s conforming to this RFQ, is the most advantages to the Government. Therefore, the quoter’s initial quote should contain the best terms from a price and technical standpoint. Quotes shall include pricing that represents the quoter’s best offer and discounts. All pricing is final. Quoters should consider that requests for price adjustment will be denied.

Notification of award will be provided through email notification to the successful Quoter within the time for acceptance specified in the quote and shall result in a binding contract without further action by either party.

Submission Information/Instructions:

Quoters shall submit their quote in four sections. Section 1 Introductory, Section 2 Technical Capability, Section 3 Price and Section 4 Past Performance. Failure to follow these instructions may result in Quoter being determined as non-responsive and be removed from consideration.

A. Section 1 Introductory Folder (No Page Limit):

The Introductory Folder shall include the information listed below:

a. Quoters shall submit a cover letter identifying their Company name, contact information, CAGE Code, UEI number of the prime and any teaming partner/subcontractor.

b. A copy of the quoter’s SAM registration. Quoters are advised that an active registration in the System for Award Management (SAM) is required at the time of contract award. The legal business name or “doing business as” name, physical address and unique entity identifier of the SAM registration shall be used to identify the Quoter.

c. Quoters must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If the Offeror has not electronically completed the provision in the System for Award Management (SAM) the Offeror shall include a completed copy of the provision with their offer.

d. All proposals shall be valid 30 days from the quote response date.

e. All questions shall be submitted via email to the following contracting officer, within 3 days after receipt of RFQ.

Email: Robin.McDonald3@va.gov

f. All quotes are due NLT 05-24-2024 10:00 AM EASTERN TIME.

B. Section 2 – Technical Capability – (No Page Limit):

Quoter’s shall submit Technical Capability information which shall address the following:

A parking plan that clearly shows the location, with distance to the Medical Center, and number of parking spaces offered; supporting narrative and documents (as applicable) that demonstrates how the quoter will provide parking management, operations and maintenance of the parking area in accordance with the Statement of Work (Attachment A).

If offered spaces are located in parking garage, quoter must state age of structure and date of last renovation.

Under no circumstances shall pricing information be included in the Technical Capability.

C. Section 3 - Price:

Quoters shall complete all ltem Numbers on the Price/Cost Schedule (Attachment B), by providing the total annual price and total number of parking spaces being offered for each year .

The price listed in the Schedule is for each year (12 months).

D. Section4 - Past Performance – (No Page Limit)

Quoters shall provide up to three (3) references, preferably of Government work, performed in the last three (3) years. Past performance information shall be recent (performance within the last three years) and relevant to this scope of work. All past performance references shall be completed by the evaluator and include name of client, customer point of contact, customer telephone number, contract number, award amount, project/service location, and other information relevant to this quote. The evaluator shall submit Past Performance Questionnaire (Attachment C) directly to the Contracting Specialist at robin.mcdonald3@va.gov prior to solicitation closing date. The apparent awardees past performance will be evaluated as part of the contractor responsibility determination to ensure the presence of an acceptable performance record in accordance with FAR 9.104-1. The Government reserves the right to seek past performance information from any sources not included in your past performance and available to the Government to include, but not limited to, CPARS or other databases; interviews with Program Managers, customers, and Contracting Officers; and references provided by the contractor.

FAR 52.212-2 Evaluation Commercial Items (NOV 2021) applies to this acquisition:

Addendum to FAR 52.212-2: Evaluation Approach/Process

(a) Basis for Award. The Government will issue the purchase order/s to the responsible quoter/s whose quotation, conforming to the solicitation, will be most advantageous to the Government, price and other factors considered.

(b) Evaluation factors: The following factors, in descending order of importance, shall be used to evaluate quotations:

Factors:

Factor 1: TECHNICAL CAPABILITY Factor 2: PAST PERFORMANCE Factor 3: PRICE

(c) Evaluation Approach. The Government will evaluate the Technical Capability of each quote against the Statement of Work to determine the quote/quotes that best benefits the Government by fulfilling the requirement. The Government reserves the right to select responses that exceed the minimum requirements and benefits the government. The Contracting Officer (CO) will perform a comparative evaluation of each quote against the Independent Cost Estimate. The Government is not required to select the lowest offered price. The Government is not requesting or accepting alternate quotations. The evaluation will consider the following:

(1) Technical Capability: Quotation/s will be evaluated to the extent to which it can meet and/or exceed the Government’s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation. The Government will compare the quoter’s technical capability with the Statement of Work. Quotes providing offered parking spaces that are located outside of area of consideration described in the SOW, will not be considered for evaluation.

(2) Past Performance: The past performance evaluation will assess the relative risks associated with a quoter’s likelihood of success in fulfilling the solicitation’s requirements as indicated by the quoter’s record of past performance. The past performance evaluation may be based on the contracting officer’s knowledge of and previous experience with the supply or service being acquired; Customer surveys, and past performance questionnaire replies; Contractor Performance Assessment Reporting System (CPARS) at http://www.cpars.gov/; or any other reasonable basis.

(3) Price: The Government will evaluate the price by adding the total of all line item prices, including all options. The Total Evaluated Price will be that sum. In evaluating the cost/price portion of the proposals, the Contracting Officer will evaluate the quoter’s proposed price for completeness and reasonableness. A comparative analysis between the quoted prices provided in the Price/Cost Schedule (Attachment B) and the Independent Government Cost Estimate (IGCE) will be conducted to determine fair and reasonable prices.

(d) Options. The Government will evaluate quotations for award purposes by adding the total price for all options to the total price for the basic requirement. This includes options under FAR 52.217-8, Option to Extend Services, which applies to this solicitation. Evaluation of options under FAR 52.217-8 will be accomplished by adding six months of the quoter's price for the last potential period of performance under this contract to the quoter's total price. For example, if the contract includes option periods that are exercisable under FAR 52.217-9, the quoter's total price for the purpose of evaluation will include the base period, all option periods, and an additional six months of the last option period. Quoters must price only the base and option periods specified in the contract line item numbers (CLINs) and shall not submit a price for the potential six-month extension of services under FAR 52.217-8. The Government reserves the right to exercise the option under FAR 52.217-8 before the end of any of the contractor's performance periods and will be exercised at the price and/or rates in effect at the time the clause is exercised. Evaluation of options shall not obligate the Government to exercise the option(s).

(End of Provision)

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation clauses apply to this acquisition:

1. 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

1. 52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS (NOV 2023)

2. 52.204-4 PRINTED OR COPIED DOUBLE-SIDED ON POSTCONSUMER FIBER CONTENT PAPER (MAY 2011)

3. 52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (JAN 2011)

4. 52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018)

5. 52.204-18 COMMERICAL AND GOVERNMENT ENTITY CODE MAINTENANCE (AUG 2020)

6. 52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS (MAR 2023)

7. 852.215-71 EVALUATION FACTOR COMMITMENTS (OCT 2019)

8. 52.246-4 Inspection of Services-Fixed-Price

2. 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of Clause)

3. 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed four (4) years and six (6) months.

(End of Clause)

4. VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

5. VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

6. VAAR 852.237-74 NON-DISCRIMINATION IN SERVICE DELIVERY (OCT 2019)

7. VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

8. 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (FEB 2024) The following subparagraphs of FAR 52.212-5 are applicable: subparagraph b 1/4/7/9/10/11/16/18/19/21/28/31/32/33/34/35/36/37/38/45/64, subparagraph c 1/2/3/7/8.

9. 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services.

The following solicitation provisions apply to this acquisition:

1. 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

1. 52.204-7 SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

2. 52.204-16 COMMERICAL AND GOVERNMENT ENTITY CODE REPORTING (AUG 2020)

3. 52.229-11 TAX ON CERTAIN FOREIGN PROCUREMENTS-NOTICE AND REPRESENTATION (JUN 2020)

4. 852.215-72 NOTICE OF INTENT TO RE-SOLICIT (OCT 2019)

5. 852.239-75 INFORMATION AND COMMUNICATION TECHNOLOGY ACCESSIBILITY NOTICE (FEB 2023)

2. 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

3. 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

(a) Definitions. As used in this provision— "Administrative proceeding" means a non-judicial process that is adjudicatory in nature in order to make a determination of fault or liability (e.g., Securities and Exchange Commission Administrative Proceedings, Civilian Board of Contract Appeals Proceedings, and Armed Services Board of Contract Appeals Proceedings). This includes administrative proceedings at the Federal and State level but only in connection with performance of a Federal contract or grant. It does not include agency actions such as contract audits, site visits, corrective plans, or inspection of deliverables.

"Federal contracts and grants with total value greater than $10,000,000" means—

(1) The total value of all current, active contracts and grants, including all priced options; and

(2) The total value of all current, active orders including all priced options under indefinite-delivery, indefinite-quantity, 8(a), or requirements contracts (including task and delivery and multiple-award Schedules).

"Principal" means an officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a division or business segment; and similar positions).

(b) The offeror [ ] has [ ] does not have current active Federal contracts and grants with total value greater than $10,000,000.

(c) If the offeror checked "has" in paragraph (b) of this provision, the offeror represents, by submission of this offer, that the information it has entered in the Federal Awardee Performance and Integrity Information System (FAPIIS) is current, accurate, and complete as of the date of submission of this offer with regard to the following information:

(1) Whether the offeror, and/or any of its principals, has or has not, within the last five years, in connection with the award to or performance by the offeror of a Federal contract or grant, been the subject of a proceeding, at the Federal or State level that resulted in any of the following dispositions:

(i) In a criminal proceeding, a conviction.

(ii) In a civil proceeding, a finding of fault and liability that results in the payment of a monetary fine, penalty, reimbursement, restitution, or damages of $5,000 or more.

(iii) In an administrative proceeding, a finding of fault and liability that results in—

(A) The payment of a monetary fine or penalty of $5,000 or more; or

(B) The payment of a reimbursement, restitution, or damages in excess of $100,000.

(iv) In a criminal, civil, or administrative proceeding, a disposition of the matter by consent or compromise with an acknowledgment of fault by the Contractor if the proceeding could have led to any of the outcomes specified in paragraphs (c)(1)(i), (c)(1)(ii), or (c)(1)(iii) of this provision.

(2) If the offeror has been involved in the last five years in any of the occurrences listed in (c)(1) of this provision, whether the offeror has provided the requested information with regard to each occurrence.

(d) The offeror shall post the information in paragraphs (c)(1)(i) through (c)(1)(iv) of this provision in FAPIIS as required through maintaining an active registration in the System for Award Management, which can be accessed via https://www.sam.gov (see 52.204-7).

4. 52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a Firm-Fixed-Price, Options (base plus 3 option years) contract resulting from this solicitation.

5. 52.227-15 REPRESENTATION OF LIMITED RIGHTS DATA AND RESTRICTED COMPUTER SOFTWARE (DEC 2007)

6. 52.233-2 SERVICE OF PROTEST (SEP 2006)

Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from:

Robin.mcdonald3@va.gov for all correspondence

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

7. VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION (OCT 2018)

8. VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (SEP 2018)

9. 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (FEB 2024)

See attached document: Attachment A – Statement of Work.

See attached document: Attachment B – Price/Cost Schedule.

See attached document: Attachment C – Past Performance.

End of Document

Combined Synopsis/Solicitation Notice