36C24524Q0365 EMS Equip Service Contract.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

512-24-2-641-0030

36C24524Q0365

William Chris Galletta william.galletta@va.gov 05-08-2024

10AM EDT

Department of Veterans Affairs

VAMC

10 N Greene St

Baltimore MD 21201

X

811310

$12.5 Million

N/A

X

Department of Veterans Affairs

VAMC(512) Loch Raven VAMC

FMS (138)

3901 Loch Raven BLVD

Baltimore MD 21218

Department of Veterans Affairs

VAMC

Services Team One

10 N Greene St

Baltimore MD 21201

PAYMENT WILL BE MADE BY

FSC e-Invoice Payment

Invoice must be submitted electronically http://www.fsc.va.gov/einvoice.asp

Invoice Setup Information 1-877-489-6135

See CONTINUATION Page

This is a Request for Quote:

This service contract is required for preventative maintenance and service repair of all Emergency management service equipment Located at Loch Raven VA Medical Center.

SEE STATEMENT OF WORK AND PRICE/COST SCHEDULE FOR DETAILS

Estimated Period of Performance:

Base Year: 5/15/24-5/14/25

Option 1: 5/15/25-5/14/26

Option 2: 5/15/26-5/14/27

Option 3: 5/15/27-5/14/28

Option 4: 5/15/28-5/14/29

Please email Quote by 5/08/24 to:

William.Galletta@va.gov

See CONTINUATION Page

X X

X 1

William Chris Galletta

VA-VHA-RPOE-2023-0049

mailto:william.galletta@va.gov mailto:William.Galletta@va.gov

36C24524Q0365

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 STATEMENT OF WORK

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

C.2 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ... 29

C.3 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.4 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) ... 30

C.5 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.6 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (DEC 2023) (DEVIATION) (JAN 2024)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

D.1 WAGE DETERMINATIONS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

E.2 52.212-1 INSTRUCTIONS TO OFFERS COMMERCIAL PRODUCTS AND

SERVICES

E.3 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.4 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.5 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C245 William.Galletta@va.gov

Department of Veterans Affairs

VAMC

Services Team One

10 N Greene St

Baltimore MD 21201

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award

Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Monthly in arrears

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment

Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

mailto:William.Galletta@va.gov

B.2 STATEMENT OF WORK

General:

VISN 5 The VA Maryland Health Care System is dedicated to improving the lives of Veterans and their families every day. Our health care teams are deeply experienced and guided by the needs of Veterans, their families, and caregivers. Equipment managed by Emergency management service (EMS) require consistent repair and maintenance as it pertains to there on going life. This contract is targeted to institute preventive maintenance and repair actions. Currently the departments experience repairs with long lead times, higher than industry standard repair costs and uneconomical replacement fees. This service contract will allow for preventive maintenance and maintenance actions to allow for better cost-effective practices that keep equipment operational, reduces cost, minimize equipment down time and decreasing impact to patients and patient care.

About the sites:

The Loch Raven VA Community Living & Rehabilitation Center Provides rehabilitation and recreation therapy for our recovering veterans. The main building also provides hospice, nursing home care and care for patients with Alzheimer’s. The surrounding campus provides services including mental health care, audiology, care for Veterans who are blind or have low vision, and more.

A.) Scope of Work

This service contract is required for preventative maintenance and service repair maintenance of all Emergency management service equipment Located at Loch Raven VA Medical Center.

The Contractor shall provide all personnel, management, labor, and transportation for planned service preventive maintenance and repair at the Loch Raven VA Medical Center at 3900 Loch Raven Boulevard, Baltimore, MD 21218. Contract performance period will be the period of January 3, 2024 through January 2, 2025 with 4 option years.

B.) Equipment

EQUIPMENT MANUFACTURER MODEL QUANTITY EIL Page

Reference

VACUUM,

UPRIGHT

NILFISK,

ADVANCED

SPECTRUM

15D

14 EACH PG 11, 12,

13, 14, 15, BURNISHER

BU800, WALK

BEHIND

ADVANCED BU800 1 EA UNK

BURNISHER

B10 , FLOOR

RIDE ON

TENNANT B10-690D 1 EA PG 16

BURNISHER,

ADVOLUTION

20XP

NILFISK,

ADVANCED

20XP 4 EACH PG 18, 20

CHARIOTTE

T350, RIDE ON

TENNANT N/A 1 EA N/A

SCRUBBER, ,

WALK BEHIND

ADVANCED

MACHINE

MICROMATIC

14E

1 EA PG 18

SCRUBBER,

WALK BEHIND

ADVANCED

MACHINE

SC351 1 EA PG 17

SCRUBBER,

RIDING

ADVENGER

ADVANCED

MACHINE

2805D 1 EA PG 19

SCRUBBER T7,

FLOOR

TENNANT T7-690-D 1 EA PG 17

SCRUBBER,

ECO FLEX

SC3000

NILFISK

ADVANCED

A255 1 EA PG 18

SPRITE NILFISK,

ADVANCED

56381746 3 EA PG 13, 14,

WET/ DRY

VACUUM

ADVANCED

FLOOR CO

VL500 2 EA PG 14

MATADOR ADVANCED

MACHINE

56172600 2 EA PG 16, 17

PACESETTER

20HD

NILFISK,

ADVANCED

01410A 4 EA PG 17, 18,

19 (4)

ADVOLUTION

NILFISK,

ADVANCED

56422185 1 EA PG 19

RESTROOM

CLEANER, UNI

15GAL

TENNENT ASC-15, 15 GA 2 EA PG 7, 11

(NEW

EQUIP)

C.) Quality Control

COR will meet with Service Contractor quarterly to go over open invoices or preventative maintenance cycles for new equipment. COR will also require in writing detailed list of any ongoing or past maintenance actions in spreadsheet form. The spreadsheet will have completed PM actions on all equipment listed as well as maintenance actions and cost associated with repair. This is to assist the government with ongoing inventory demands. This data will be used to provide the government cost analysis data for future replacement and should be accurate.

D.) Preventative Maintenance Inspections

Inspections shall be in accordance with design standards, control specifications and industry standards. Inspections will be conducted physically onsite with corresponding POC’s. If equipment is required to be transported or worked at off site transportation will be at the cost of the contractor. Space will be allocated for the contractor to work on equipment indoors where available.

Initial inspection:

a) A thorough inspection and comprehensive “Lookover” is required post award.

The Contracting officer and contracting officer representative shall establish the date. This shall include site visits, review of all pertinent data and paperwork and interviews with key personnel in charge of equipment.

b) Contractor shall review all equipment manufacture data for relevant preventive maintenance actions. Data can be gathered online or through onsite O&M manuals if available. Contractor shall review all preventative maintenance procedures with COR annual to verify all equipment is captured or any new requirements the agency may require.

Weekly Inspections:

a) If required Equipment needing weekly inspections shall be monitored and documented. Contractor will make weekly service reports for discrepancies.

Bi-weekly Inspections:

a) If required Equipment needing bi-weekly inspections shall be monitored and documented. Contractor will make bi-weekly service reports for discrepancies.

Quarterly inspections:

a) If required Equipment needing quarterly inspections shall be monitored and documented. Contractor will make quarterly service reports for discrepancies.

Ongoing inspections shall follow seasonal changes in building operation. Some equipment may be used more then others depending upon the season. (Spring, Summer, Fall, Winter). Equipment PM schedules should reflect low use times for major and minor preventive maintenance actions to reduce downtime of equipment.

b) Calibration of equipment to be verified by COR. Calibration to include scrubber sensors, standard sensors, float switches, electronic components requiring calibration, etc.

c) Records will be kept for review on quarterly basis to compare against repeat callbacks to ensure quality workmanship. All unnecessary call backs will be at the cost of the contractor. COR and contracting officer will review for quality assurance.

Annual inspections

a) End of year review will be conducted in the last quarter of the contract.

b) If required Equipment needing Annual inspections shall be monitored and documented. Ongoing inspections shall follow seasonal changes in building operation. Some equipment may be used more than others depending upon the season. (Spring, Summer, Fall, Winter). Equipment PM schedules should reflect low use times for major and minor preventive maintenance actions to reduce downtime of equipment.

d) Calibration of equipment to be verified by COR. Calibration to include scrubber sensors, standard sensors, float switches, electronic components requiring calibration, etc.

e) Records will be kept for review on quarterly basis to compare against repeat callbacks to ensure quality workmanship. All unnecessary call backs will be at the cost of the contractor. COR and contracting officer will review for quality assurance.

c) The Technical Oversight Contractor shall field verify 75% of documented equipment’s operation and serviceability through the BAS preventative maintenance schedule. The Technical Oversight Contractor shall verify 100% of all programing operations are serviceable by end of year.

d) Annual documents of prior year deficiencies shall be kept on file or electronically for 3 years by RCBAS contractor. Documents shall be made available upon request by RCBAS.

e) Verify Training records of Veterans administrative staff

f) Document and brief COR on any new or ongoing software updates for BAS programs and documentation.

F) Additional Repairs

Preventative maintenance will inevitably find repair actions needed on equipment.

Repair actions are to be documented and sent to the COR for review. During review approved task orders will be issued against the contract repair order funding.

E.) New Equipment

New equipment will periodically be introduced to the veterans administration through the EMS service. When new equipment is brought to station during the life of the contract the current contractor will submit a detailed quotation for preventive maintenance cycles will be reviewed by COR and approved in writing by the Contracting officer before review.

Reporting for Duty: As most functions are administrative, onsite requirements are not always required. However, when onsite visits are mandated contractor staff shall report for duty to 10 north Green Street Baltimore Maryland, 6th floor engineering suite or Loch Raven Facilities and Engineering Department building located at 3900 Loch raven boulevard, building #4, Room 133 prior to performing any work unless otherwise directed by the COR. The contractors shall review the required tasks and scheduling with the Facilities and Engineering supervisors prior to the start of each workday. The workday hours shall be coordinated with the COR but will generally be 8-hour days depending on the nature of the work required.

Invoicing: Contractor to submit invoicing within monthly intervals. Invoicing is to be line itemed and as detailed as possible. Labor hours are to be clearly marked. Items that are not included in afore mentioned services agreement are not to be invoiced. Invoicing will be reviewed by the Contracting Officer Representative (COR) for authenticity. Items not to be billed to this contract will be equipment damage, storage fees, fuel fees, rental costs, unverified hours, travel cost, additional fees, taxes, etc. Invoices will be rejected and be required to be resubmitted if errors are detected.

Ordering Activities and Officers: The Contractor and/or its staff shall not accept any instructions issued by any other person(s) other than the Contracting Officer, the COR, or his/her delegated representative acting within the limits of his/her authority. Purchase of materials will be documented and coordinated through the

COR.

Safety and Security Precautions:

a. The Contractor shall comply with all applicable Federal, State and local legal requirements regarding workers health and safety. The requirements include but are not limited to, those found in Federal and

State Occupational Safety and Health Act (OSHA) statutes and regulations, such as applicable provisions of Title 29, Code of Federal

Regulations (CFR) Parts 1910 and 1926. Contractor is solely responsible for determining the legal requirements that apply to activities and shall ensure safe and healthful working conditions for its employees.

b. Contractor shall provide his/her employees with the necessary safety equipment required for performance of the contract. The contractor shall take precautions regarding fire and safety policies/procedures within VAMC and their associated Clinics.

c. Contractor shall assume the responsibility to guard against causing of fires and/or explosions and to protect Government Property.

d. No flammable liquids shall be stored in non-designated areas or used in the medical center without communication and written approval from the Contracting Officer Representative (COR).

e. The Contractor and/or its staff shall immediately notify the COR of any existing or potentially unsafe conditions, i.e., frayed electrical cord, dripping, or seeping of fluids.

f. The Contractor shall receive from the COR a permit for all cutting, welding, soldering, or “Hot Work” of any kind. All permits shall be prominently displayed during all activities.

g. All necessary precautions shall be taken by the contractor to prevent accidental operation of any existing smoke detectors or sprinkler heads.

HAZARDOUS MATERIAL REPORTING:

a. The Contractor shall maintain hazardous material inventories and material safety data sheets (MSDS) for all hazardous materials (as defined in CFR 1910.120, 40 CFR’s 355, 370, & 372) to be stored and used on this Medical Center. Hazardous materials must be inventoried when received and at the project’s completion. The amounts used shall be maintained for the project duration.

b. Hazardous Materials Inventories, Material Safety Data Sheets and material quantities used shall be submitted to the Contracting Officer for approval and copies furnished to the Contracting Officers Technical Representative.

c. In the event of a spill, Contractor shall immediately notify the Contracting Officer’s Technical Representative as well as the Contracting Officer. The Contractor shall be solely responsible for the expense of any cleanup and / or damage resulting of such spill, and the cleanup shall be in accordance with the applicable provisions of 40 CFR Part 761.

Smoking Policy: Smoking is not permitted within the VAMC facilities. Smoking is prohibited on the campus ground or military base. Contractors found smoking in/on campus, in their vehicles will be removed from campus and contractors supervision notified.

Changes: Only those services specified herein are authorized. Services that are not included in the contract shall NOT be provided unless authorized via a modification issued by the Contracting Officer.

Badges and Parking: Contractor personnel are required to wear identification (I.

D.) badges issued by the VA Security Office during the entire time they are on the grounds of the VAMC or one of its clinics. It is the responsibility of the Contractor’s personnel to park in the appropriate designated parking areas. Parking information is available from the VAMC Security Office. The Government shall not validate or reimburse for parking violations under any circumstance. At the Loch Raven

Campus, contractors will park along the designated contractors parking area The

Alameda or in front of building #4 maintenance offices. Contractors may temporarily park vehicles closer to buildings for “drop off” purposes that do not exceed 30 minutes per day unless otherwise discussed with the COR.

National Holidays: Listed below are the eleven national holidays:

New Year’s Day January 1

Martin Luther King ‘s Birthday Third Monday in January

President’s Day Third Monday in February

Memorial Day Last Monday in May

Juneteenth June 19

Independence Day July 4

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day November 11

Thanksgiving Day Fourth Thursday in November

Christmas Day December 25

Also included would be any day specifically declared by the President of the United

States of America as a National holiday.

Point of Contact and COR:

All questions, clarifications, or ambiguities must be in writing to:

Louis Hopson

3900 Loch Raven Blvd

Baltimore, MD 21218

(410) 605-7000 x55889

Mobile 443-986-2593

Louis.hopson@va.gov mailto:Louis.hopson@va.gov

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

20.00 EA __________________ __________________

Weekly Inspections

At request of Service: Equipment needing weekly inspections shall be monitored and documented. Contractor will make weekly service reports for discrepancies Contract Period: Base

POP Begin: 05-15-2024 POP End: 05-14-2025 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial

Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J036 - Maintenance, Repair, and

Rebuilding of Equipment - Special Industry Machinery

1.00 JB __________________ __________________

Initial inspection A thorough inspection and comprehensive “Lookover” is required post award. The Contracting officer and contracting officer representative shall establish the date. This shall include site visits, review of all pertinent data and paperwork and interviews with key personnel in charge of equipment.

Contract Period: Base POP Begin: 05-15-2024 POP End: 05-14-2025

PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

30.00 EA __________________ __________________

Bi-Weekly Inspections At request of Service: Equipment needing bi-weekly inspections shall be monitored and documented. Contractor will make weekly service reports for discrepancies Contract Period: Base

POP Begin: 05-15-2024

POP End: 05-14-2025 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial

Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

4.00 EA __________________ __________________

Quarterly inspections At request of Service: Equipment needing quarterly inspections shall be monitored and documented. Contractor will make quarterly service reports for discrepancies. Ongoing inspections shall follow seasonal changes in building operation. Some equipment may be used more then others depending upon the season. (Spring, Summer, Fall, Winter). Equipment PM schedules should reflect low use times for major and minor preventive maintenance actions to reduce downtime of equipment.

Contract Period: Base POP Begin: 05-15-2024 POP End: 05-14-2025 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial

Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

1.00 EA __________________ __________________

End of year review will be conducted in the last quarter of the contract.

See Statement of Work for details Contract Period: Base

POP Begin: 05-15-2024 POP End: 05-14-2025 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

Additional Repairs

Preventative maintenance will inevitably find repair actions needed on equipment. Repair actions are to be documented and sent to the COR for review. During review approved task orders will be issued against the contract with repair order funding.

Contract Period: Base

POP Begin: 05-15-2024

POP End: 05-14-2025 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial

Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

New Equipment New equipment will periodically be introduced to the veterans administration through the EMS service. When new equipment is brought to station during the life of the contract the current contractor will submit a detailed quotation for preventive maintenance cycles will be reviewed by COR and approved in writing by the Contracting officer before review.

Contract Period: Base POP Begin: 05-15-2024

POP End: 05-14-2025 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

At request of Service: Equipment needing weekly inspections shall be monitored and documented. Contractor will make weekly service reports for discrepancies

Contract Period: Option 1 POP Begin: 05-15-2025 POP End: 05-14-2026

PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

At request of Service: Equipment needing bi-weekly inspections shall be monitored and documented. Contractor will make weekly service reports for discrepancies Contract Period: Option 1

POP Begin: 05-15-2025 POP End: 05-14-2026 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

At request of Service: Equipment needing quarterly inspections shall be monitored and documented. Contractor will make quarterly service reports for discrepancies. Ongoing inspections shall follow seasonal changes in building operation. Some equipment may be used more then others depending upon the season. (Spring, Summer, Fall, Winter). Equipment PM schedules should reflect low use times for major and minor preventive maintenance actions to reduce downtime of equipment.

Contract Period: Option 1

POP Begin: 05-15-2025 POP End: 05-14-2026 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial

Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

End of year review will be conducted in the last quarter of the contract.

See Statement of Work for details Contract Period: Option 1 POP Begin: 05-15-2025

POP End: 05-14-2026 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

Preventative maintenance will inevitably find repair actions needed on equipment. Repair actions are to be documented and sent to the

COR for review. During review approved task orders will be issued against the contract with repair order funding.

Contract Period: Option 1

POP Begin: 05-15-2025 POP End: 05-14-2026 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

New equipment will periodically be introduced to the veterans administration through the EMS service. When new equipment is brought to station during the life of the contract the current contractor will submit a detailed quotation for preventive maintenance cycles will be reviewed by COR and approved in writing by the Contracting officer before review.

Contract Period: Option 1 POP Begin: 05-15-2025 POP End: 05-14-2026

PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

At request of Service: Equipment needing weekly inspections shall be monitored and documented. Contractor will make weekly service reports for discrepancies Contract Period: Option 2

POP Begin: 05-15-2026 POP End: 05-14-2027 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial

Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

At request of Service: Equipment needing bi-weekly inspections shall be monitored and documented. Contractor will make weekly service reports for discrepancies Contract Period: Option 2 POP Begin: 05-15-2026

POP End: 05-14-2027 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

At request of Service: Equipment needing quarterly inspections shall be monitored and documented. Contractor will make quarterly service reports for discrepancies. Ongoing inspections shall follow seasonal changes in building operation. Some equipment may be used more then others depending upon the season. (Spring, Summer, Fall, Winter). Equipment PM schedules should reflect low use times for major and minor preventive maintenance actions to reduce downtime of equipment.

Contract Period: Option 2 POP Begin: 05-15-2026

POP End: 05-14-2027 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

End of year review will be conducted in the last quarter of the contract.

See Statement of Work for details

Contract Period: Option 2 POP Begin: 05-15-2026 POP End: 05-14-2027

PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

Preventative maintenance will inevitably find repair actions needed on equipment. Repair actions are to be documented and sent to the COR for review. During review approved task orders will be issued against the contract with repair order funding.

Contract Period: Option 2 POP Begin: 05-15-2026

POP End: 05-14-2027 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

New equipment will periodically be introduced to the veterans administration through the EMS service. When new equipment is brought to station during the life of the contract the current contractor will submit a detailed quotation for preventive maintenance cycles will be reviewed by COR and approved in writing by the Contracting officer before review.

Contract Period: Option 2

POP Begin: 05-15-2026 POP End: 05-14-2027 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial

Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

At request of Service: Equipment needing weekly inspections shall be monitored and documented. Contractor will make weekly service reports for discrepancies Contract Period: Option 3 POP Begin: 05-15-2027

POP End: 05-14-2028 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

At request of Service: Equipment needing bi-weekly inspections shall be monitored and documented. Contractor will make weekly service reports for discrepancies

Contract Period: Option 3 POP Begin: 05-15-2027 POP End: 05-14-2028

PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

At request of Service: Equipment needing quarterly inspections shall be monitored and documented. Contractor will make quarterly service reports for discrepancies. Ongoing inspections shall follow seasonal changes in building operation. Some equipment may be used more then others depending upon the season. (Spring, Summer, Fall, Winter). Equipment PM schedules should reflect low use times for major and minor preventive maintenance actions to reduce downtime of equipment.

Contract Period: Option 3 POP Begin: 05-15-2027

POP End: 05-14-2028 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

End of year review will be conducted in the last quarter of the contract.

See Statement of Work for details

Contract Period: Option 3 POP Begin: 05-15-2027 POP End: 05-14-2028

PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

COR for review. During review approved task orders will be issued against the contract with repair order funding.

Contract Period: Option 3 POP Begin: 05-15-2027

POP End: 05-14-2028 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

New equipment will periodically be introduced to the veterans administration through the EMS service. When new equipment is brought to station during the life of the contract the current contractor will submit a detailed quotation for preventive maintenance cycles will be reviewed by COR and approved in writing by the Contracting officer before review.

Contract Period: Option 3

POP Begin: 05-15-2027 POP End: 05-14-2028 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial

Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

At request of Service: Equipment needing weekly inspections shall be monitored and documented. Contractor will make weekly service reports for discrepancies Contract Period: Option 4 POP Begin: 05-15-2028

POP End: 05-14-2029 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

At request of Service: Equipment needing bi-weekly inspections shall be monitored and documented. Contractor will make weekly service reports for discrepancies Contract Period: Option 4 POP Begin: 05-15-2028 POP End: 05-14-2029

PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

At request of Service: Equipment needing quarterly inspections shall be monitored and documented. Contractor will make quarterly service reports for discrepancies. Ongoing inspections shall follow seasonal changes in building operation. Some equipment may be used more then others depending upon the season. (Spring, Summer, Fall, Winter). Equipment PM schedules should reflect low use times for major and minor preventive maintenance actions to reduce downtime of equipment.

Contract Period: Option 4 POP Begin: 05-15-2028 POP End: 05-14-2029

PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

End of year review will be conducted in the last quarter of the contract.

See Statement of Work for details

Contract Period: Option 4 POP Begin: 05-15-2028 POP End: 05-14-2029 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial

Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

COR for review. During review approved task orders will be issued against the contract with repair order funding.

Contract Period: Option 4 POP Begin: 05-15-2028 POP End: 05-14-2029

PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

New equipment will periodically be introduced to the veterans administration through the EMS service. When new equipment is brought to station during the life of the contract the current contractor will submit a detailed quotation for preventive maintenance cycles will be reviewed by COR and approved in writing by the Contracting officer before review.

Contract Period: Option 4

POP Begin: 05-15-2028 POP End: 05-14-2029 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

GRAND TOTAL __________________

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The

Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims

Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the

Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the

Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the

Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by

Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt

Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-

5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting

Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the

Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the

Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The

Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the

Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain

Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with

Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service

(TOS), or similar legal instrument or agreement, that includes any clause requiring the

Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause)

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2…