S02_36C24524Q0296_Final 4.26.24.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C24524Q0296

6. SOLICITATION ISSUE DATE

4-11-2024

Robert O'Keefe Jr. – Email Only robert.okeefejr@va.gov TIME 05-10-2024 11:00am EDT

36C245

Department of Veterans Affairs

VA Maryland Health Care System

Contracting Officer, Robert O'Keefe Jr.

P.O. Box 1000, Bldg. 101, Room 26

Perry Point MD 21902

X 100

X

541620

$19 Million

N/A

X

36C101

Department of Veterans Affairs

VA Maryland Health Care System

All VISN 05 Medical Centers

See PWS for Details

36C245

Department of Veterans Affairs

VA Maryland Health Care System

Contracting Officer, Robert O'Keefe Jr.

P.O. Box 1000, Bldg. 101C Room 3

Perry Point MD 21902

PAYMENT WILL BE MADE BY

FSC e-Invoice Payment

Invoice must be submitted electronically http://www.fsc.va.gov/einvoice.asp

Invoice Setup Information 1-877-489-6135

See CONTINUATION Page

The purpose of this solicitation is a Request for Quote (RFQ for the provision of conductin Qualitative and Quantitative

Exposure Assessments (EA) and Safety Management System Risk

Hazard Assessments for VISN 5 Medical Centers or Healthcare

Systems as outlined and required in the Performance Work

Statement (PWS).

The contract shall be 5-year Indefinate Delivery Requirement

Contract, and is intended to be awarded to one contractor.

The contract will have five (5) individual pricing periods.

Base Pricing Period : May 15, 2024 - May 14, 2025

Pricing Period 1: May 15, 2025 - May 14, 2026

Pricing Period 2: May 15, 2026 - May 14, 2027

Pricing Period 3: May 15, 2027 - May 14, 2028

Pricing Period 4: May 15, 2028 - May 14, 2029

The Service Contract Labor Standards apply to this contract

The Department of Labor’s Wage Determination is provided as attachments for all locations in Section D

See CONTINUATION Page

X X

Robert O'Keefe Jr

36C24524Q0296

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PERFORMANCE WORK STATEMENT (PWS)

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

(NOV 2023)

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.3 52.216-18 ORDERING (AUG 2020)

C.4 52.216-19 ORDER LIMITATIONS (OCT 1995)

C.5 52.228-5 INSURANCE—WORK ON A GOVERNMENT INSTALLATION (JAN 1997)

C.6 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.7 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

C.8 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

C.9 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED SERVICE-DISABLED VETERAN-OWNED

SMALL BUSINESSES (JAN 2023) (DEVIATION)

C.10 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR

SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)

C.11 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

C.12 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

C.13 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE

ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEC 2023) (DEVIATION) (JAN 2024)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

D.1 SEE ATTACHED DOCUMENT: S02_WASHINGTON DC WAGE DETERMINATION

D.2 SEE ATTACHED DOCUMENT: S02_CABELL COUNTY WAGE DETERMINATION

D.3 SEE ATTACHED DOCUMENT: S02_RALEIGH COUNTY WAGE DETERMINATION

D.4 SEE ATTACHED DOCUMENT: S02_ROANE COUNTY WAGE DETERMINATION

D.5 SEE ATTACHED DOCUMENT: S02_HARRISON COUNTY WAGE DETERMINATION

D.6 SEE ATTACHED DOCUMENT: S02_CECIL COUNTY WAGE DETERMINATION

D.7 SEE ATTACHED DOCUMENT: S02_BERKELEY COUNTY WAGE DETERMINATION

D.8 SEE ATTACHED DOCUMENT: S02_CARROLL COUNTY WAGE DETERMINATION

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (SEP 2023)

E.2 SUPPLEMENTAL INSTRUCTIONS TO OFFERORS

E.3 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

E.4 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE

SERVICES OR EQUIPMENT (NOV 2021)

E.5 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT ORDERS—REPRESENTATION AND

DISCLOSURES (DEC 2023)

E.6 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.7 52.216-1 TYPE OF CONTRACT (APR 1984)

E.8 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.9 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

E.10 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

E.11 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (NOV 2023)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C245 Department of Veterans Affairs VA Maryland Health Care System Contracting Officer, Robert O'Keefe Jr.

P.O. Box 1000, Bldg. 101, Room 26 Perry Point MD 21902

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Monthly in arrears

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the

Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 PERFORMANCE WORK STATEMENT (PWS)

VISN 5 Industrial Hygiene Qualitative and Quantitative Exposure Assessment Program and Safety Management System Risk Hazard Assessments

Providing a safe and healthful work environment for its patients and employees is paramount to the Veterans Health Administration (VHA). To that end, VHA requires a comprehensive library of workplace industrial hygiene exposure assessments and occupational safety hazard risk assessments/job hazard analyses/evaluation which are separate from the Annual Workplace Evaluation and the Comprehensive Environment of Care rounds. These assist VA Medical Centers in efficiently managing industrial hygiene and occupational safety programs and in effectively controlling occupational exposure and hazards risks. A thorough understanding of a VA Medical Center or Health Care Systems’ workplace exposures allows Industrial Hygienists and Occupational Safety Professionals to prioritize, protect and manage exposure and hazard related risks. Qualitative and quantitative exposure assessments must be conducted in all workplaces so that job/process exposure profiles may be developed, and similar exposure groups may be identified. This effort will increase the swiftness and efficiency with which field based Industrial Hygienists and Occupational Safety Professionals may accurately identify and protect employees from potential workplace occupational chemical, physical and biological exposures, and hazards.

1. PERFORMANCE DETAILS

Performance Period: 5 Year VISN-wide contract

Place of Performance: Performance shall take place at the Contractor’s facilities and site inspections shall be conducted at any of the VISN 5 Medical Centers or Health Care Center Facilities and Community Based Outpatient Clinics (CBOCs) as applicable where veterans receive care or services in a manner most efficient and convenient to the government.

VAMC location for each VISN 5 Medical Center:

• VA Baltimore Medical Center – 10 N. Greene Street, Baltimore, MD 21201

• VA Loch Raven Medical Center – 3900 Loch Raven Blvd, Loch Raven, MD 1218

• VA Perry Point Medical Center – 59 Avenue D, Perry Point, MD 21902

• VA Beckley Medical Center – 200 Veterans Avenue, Beckley, WV 25801

• VA Huntington Medical Center – 1540 Spring Valley Drive, Huntington, WV 25704

• VA Clarksburg Medical Center – 1 Medical Center Drive, Clarksburg, WV 26301

• VA Martinsburg Medical Center – 510 Butler Avenue, Martinsburg, WV 25405

• VA Washington DC Medical Center – 50 Irving Street, Northwest, Washington, DC 20422

Travel: There shall be periods of travel necessary and required by the Contractor identified in the task order issued under this contract. All travel must be pre-approved by the Contracting Officer’s Representative (COR) and reimbursed in accordance with the Federal Travel Regulations.

2. SCOPE OF WORK

The Contractor will conduct Qualitative and Quantitative Exposure Assessments (EA) and Safety Management System Risk Hazard Assessments for VISN 5 Medical Centers or Healthcare Systems as outlined and required in VHA Directives 7702 INDUSTRIAL HYGIENE PROGRAM AND EXPOSURE ASSESSMENT PROCESS and 7703 OCCUPATIONAL SAFETY MANAGEMENT SYSTEMS IN VHA. The assessments will be managed by a Certified Industrial Hygienist (CIH) and a Certified Safety Professional (CSP) and may be conducted by Industrial Hygiene (IH) technicians and Occupational Safety Technicians. The exposure assessment will identify, collect and organize the chemical, physical, and biological exposures at the facilities and will be documented as a complete basic characterization of all workplace tasks involving occupational health and safety hazards.

Once the basic characterization is complete, the CIH and CSP will make professional judgements as to if the exposures are acceptable, not acceptable, or uncertain. Unacceptable and uncertain exposures will be accompanied by a recommendation for exposure controls, interim controls, and/or further information gathering or quantitative exposure assessments. The contractor will develop technical guides that summarize the quantitative EA sampling strategies used to collect the meaningful exposure data. The contractor will supply their own IH equipment and will utilize an accredited laboratory to perform analysis of air or environmental samples. The IH team will utilize VHA forms. The VHA facilities to be assessed are:

• VA Baltimore Medical Center – 10 N. Greene Street, Baltimore, MD 21201

• VA Loch Raven Medical Center – 3900 Loch Raven Blvd, Loch Raven, MD 1218

• VA Perry Point Medical Center – 59 Avenue D, Perry Point, MD 21902

• VA Beckley Medical Center – 200 Veterans Avenue, Beckley, WV 25801

• VA Huntington Medical Center – 1540 Spring Valley Drive, Huntington, WV 25704

• VA Clarksburg Medical Center – 1 Medical Center Drive, Clarksburg, WV 26301

• VA Martinsburg Medical Center – 510 Butler Avenue, Martinsburg, WV 25405

• VA Washington DC Medical Center – 50 Irving Street, Northwest, Washington, DC 20422

3. REQUIRED STAFF QUALIFICATIONS:

• Industrial Hygiene experts on staff shall be closely familiar and fluent on all the major areas of OSHA regulations, ANSI standards and ACGIH guidelines related to exposure assessments and the creation of similar exposure groups (SEG).

• Occupational Safety/Safety Engineering experts on staff shall be closely familiar and fluent in all the major areas of OSHA regulations, ANSI standards, and NFPA/NEC related to the identification and correction of safety hazards in General Industry and Construction

• Extensive experience with implementing exposure assessment protocols, creation and monitoring of SEGs.

• A thorough understanding of any additional applicable codes, standards, laws, and regulations and how they impact upon health care organizations.

• The Contractor shall provide staff specialized in the field of Industrial Hygiene and Occupational Safety/Safety Engineering. The Contractor must provide a minimum of two (2) Industrial Hygienists, each of whom has a minimum of a BS or advanced degree in Industrial Hygiene as well as an active certification as a Certified Industrial Hygienist (CIH).

• The Contractor must provide a minimum of two (2) Occupational Safety Professionals/Safety Engineers, each of whom has a minimum of a BS or advanced degree in Occupational Safety as well as an active certification as a Certified Safety Professional (CSP).

• The project manager and lead personnel shall each have at least 10 years of Industrial Hygiene and/or Occupational Safety/Safety Engineering work experience with demonstrated experience in health care occupancies. The same individual or equally competent professional must remain on the firm’s project staff for the entire performance period and must be involved in the supervision and/or review of all work performed under this task order.

• The Contractor shall have full responsibility for the staff and shall make direct contact with the VHA COR, Project Manager, or Project Coordinator to ensure that all arrangements are mutually understood concerning logistical and/or technical requirements.

4. TASKS FOR INDUSTRIAL HYGIENE QUALITATIVE EXPOSURE ASSESSMENT PROGRAM TASK

ORDER AND THE OCCUPATIONAL SAFETY PROFESSIONAL/SAFETY ENGINEER WORKPLACE

HAZARD EVALUATION

4.1 Conduct Industrial Hygiene Qualitative and Quantitative Exposure Assessments and Exposure

Characterizations and Safety Management System Risk Hazard Assessments of the following VA Medical Center locations, to include but not limited to:

• Operating Rooms

• Clinical Laboratories

• Research Laboratories

• Maintenance Shops

• Housekeeping

• Boiler Facility

• General Office Area

• Generator Rooms

• Chemical Storage

• Indoor Firing Ranges

• Dietetics

• Morgues

• Clinical Spaces

• General Maintenance Area

• Community Living Centers

• Inpatient Areas

4.2 The Government reserves the right to add additional areas during the life of this agreement via a bilateral modification.

4.3 Obtain a layout plan and clearly depict the location of operations identified during the survey. Take photographs of the exterior and interior of each area, each ventilation system, flammable storage areas, battery rooms, materials being used, processes being run, controls in place and any other and any other areas or conditions pertinent to the survey.

4.4 Prepare and complete all assessment forms that will be supplied by the COR and reports for each area with appropriate recommendations.

4.5 The Contractor will assess industrial hygiene exposures and evaluate occupational safety hazards to include what is in 29 CFR 1910, including yet not limited to. Subparts D, H, O and Z; the below listed programs and applicable 1926 standards:

Program Reference(s)

Asbestos (Operations & Maintenance) 29 CFR 1910.1001; 29 CFR 1926.1101;

VHA Directive 7714 (April 6, 2017); EPA Asbestos O&M Programs

Bloodborne Pathogens 29 CFR 1910.1030

Emergency Eyewashes/Showers 29 CFR 1910.151(c); ANSI Z358.1 (2014); VHA Directive 7704(October 12, 2021)

Ergonomics 29 CFR 1960.8

Ethylene Oxide 29 CFR 1910.1047; VHA Directive 7713 (April 6, 2017)

Formaldehyde 29 CFR 1910.1048

Hazard Communication (including GHS) 29 CFR 1910.1200 and 1201

Hazardous Drugs (Antineoplastics & Cytotoxics) USP 797; VHA Information Letter (IL) 10- 2004-019; USP 800;

VHA Directive 1108.12

Hazardous Waste Operations (HAZWOPER) 29 CFR 1910.120

Hearing Conservation 29 CFR 1910.95

Lead 29 CFR 1910.1025

Medical Surveillance 29 CFR 1910.1020

Permit Required Confined Spaces 29 CFR 1910.146

Personal Protective Equipment 29 CFR 1910.132 - 138

Pest Management Operations VHA Program Guide 1850.2, Integrated Pest Management

Program Reference(s)

Radiation (Ionizing, Non-Ionizing, Lasers) 29 CFR 1910.97; 29 CFR 1910.1096; ANSI Z136.3 (2005); VHA Directive 1105

Research Laboratories 29 CFR 1910.1450; VHA Office of Research Oversight Checklist for Research Safety

Thermal Extremes 29 CFR 1960.8

Tuberculosis

CDC Guidelines for Preventing Transmission of Mycobacterium Tuberculosis in Healthcare Settings, 2005

Waste Anesthetic Gases OSHA: Anesthetic Gases: Guidelines for Workplace Exposures (revised May 2000)

Machine Guarding OSHA 1910.212-219; Subpart O

Flammable Liquids OSHA 1910.106; Subpart H

Walking-Working Surfaces and Fall Protection OSHA 1910.22-29; Subpart D

Materials Handling and Storage including “Handling materials-general” and “Forklift Operations”

OSHA 1910 Subpart N

Electrical Safety OSHA 1910 Subpart S

The control of hazardous energy (lockout/tagout). OSHA 1910.147; Subpart J

4.6 Once the basic characterization of industrial hygiene exposure monitoring and occupational safety hazards is complete, the CIH and the CSP will determine if the exposures and risks are acceptable, not acceptable, or uncertain. Unacceptable and uncertain exposures and hazards will be accompanied by a recommendation for exposure controls, interim controls, and/or further information gathering or quantitative exposure assessments.

4.7 Virtually developed exposure assessment scenarios and/or simulated quantitative assessment information with accompanying technical review, qualitative assessments and quantitative technical guidance may be accomplished in lieu of the physical site visit at the request of the site and direction of the VA technical program manager.

4.8 Given the logistics and analytical laboratory analysis lag times, the information gathered during the onsite quantitative exposure assessments must be interpreted and adequately characterized remotely to be effectively communicated in the written exposure assessment. Additionally, follow up exposure characterization may be accomplished by remotely reviewing exposure or process data provided by the site, to include but not limited to pictures, qualitative assessments, and quantitative assessments.

4.9 Provide the draft report and all exposure assessments and workplace hazards evaluation for each VAMC to the facility Occupational Safety and Health Manager, facility Industrial Hygienist, facility Safety Manager/Specialist, the VISN 5 Safety Manager, and the VISN 5 Industrial Hygienist within 30 days of the site visit. The VAMC and the VISN will provide comments on the draft report to the Contractor within 10 days of receiving the draft report. The draft report shall include the following:

4.9.1 An Executive Summary.

4.9.2 Methods, scope and procedures used for conducting the audit.

4.9.3 Identification of specific program deficiencies with associated reference to applicable standards.

4.9.4 Recommended actions for abatement and recommendations for quantitative sampling.

4.9.5 At the VISN IH or Safety Manager’s request may also include a summary of quantitative exposure assessment information and/or hazard evaluations provided as reference technical guidance necessary to support additional qualitative or quantitate sampling for the facility.

4.10 Final Report & Assessment Records:

4.10.1 Enter all revisions resulting from the draft report comments.

4.10.2 Provide a final comprehensive report, including revisions resulting from the draft report comments, for each facility within 15 days of receipt of comments.

4.10.3 Provide an electronic copy of each individual facility report.

4.10.4 All results, findings, reports, etc. are the property of the VA and use or disclosure of information gained by the Contractor during the conducting of compliance audits must be in accordance with FAR Clause 52.227-14 and must be provided as part of the final comprehensive report.

4.10.5 Provide one electronic copy (via email) of each individual facility report.

4.11 Method and Distribution of Objectives

The Contractor shall deliver documentation in electronic format (via. Email delivery) compatible with VHA SharePoint environments, unless otherwise directed. Acceptable electronic attachments include MS Word 2000/2003/2007, MS Excel 2000/2003/2007, MS PowerPoint 2000/2003/2007, MS Project 2000/2003/2007, MS Access 2000/2003/2007, MS Visio 2000/2002/2003/2007, CAD 2002, Power BI, and Adobe Postscript Data Format (PDF).

4.12 All reports and information will be stored on contractor developed and maintained host site. The VISN IH, VISN Safety Manager, the facility Safety Managers, and the facility IHs will have access (through independent accounts) to review and download all information from the contractors hosted site.

Additional access may be requested/granted and the discretion of the VISN IH.

4.13 Data migration, reports, and VA information stored on the host site shall be moved to a VA data analytics platform or a VA OIT preferred platform at the request of the VA at any time through the life of the contract. Six (6) months prior to the ultimate completion of the contract there will be a data migration “hand-off” period where all VA Information developed and stored by the contractor shall be transferred to the VA prior to contract completion.

4.14 Due to location requirements, and the required team’(s)’ composition, coordination as to availability when addressing competing requests may be necessary. Contractor shall be available +/- 10 business day from the facility’s requested dates.

5. PERFORMANCE METRICS:

Performance Objective Performance Standard Acceptable Quality

Levels Surveillance Method

Timeliness

The COR will evaluate if work products were submitted or completed on or before the due date specified.

Acceptable – Contractor delivery of products and/or services successfully met all contract requirement.

Periodic Monitoring

Professionalism

The COR will request feedback from VAMC POC to evaluate if the Contractor personnel demonstrated professional appearance, conduct, proper salutations to staff and Veterans, and respect to property.

Acceptable – Contractor delivery of products and/or services successfully

Performance Objective Performance Standard Acceptable Quality Levels

Surveillance Method

Clarity

The COR will request feedback from the VAMC POC to evaluate if the Contractor demonstrated verbal and written information and responses clearly, concisely, and timely.

Acceptable – Contractor delivery of products and/or services successfully requirement

Clarity The COR will receive and review written reports submitted by the contractor.

Acceptable – Contractor delivery of products and/or services successfully

Monthly Monitoring

Accuracy

The COR will evaluate the work product submitted by the Contractor and determine if each finding is linked to the appropriate Standard and has a suggestion or recommendation to be in full compliance.

Acceptable – Contractor delivery of products and/or services successfully

File Editing

The COR will monitor emails and documents shared between the Contractor and VAMCs for text and diagrammatic files provided to ensure they are compatible with VHA IT infrastructure and are editable by VA.

Acceptable – Contractor delivery of products and/or services successfully

Acceptable: All Quality levels meet requirements. Risk of unsuccessful performance is low.

Marginal: Rating has one or more weaknesses which are not offset by Acceptable rating. Risk of unsuccessful performance is high.

Unacceptable: Quality level does not meet requirements. Corrective action plan needed.

To facilitate surveillance and satisfy the government that best value is being achieved through measured performance, the Contractor will submit monthly performance data as part of its monthly progress report, indicating compliance to the performance measures and providing trends over time as well as explaining any deviance from acceptable levels of performance.

Successful execution of the tasks within this task order will result in:

• Establishment of a comprehensive training program whereby facility and network Industrial Hygienists will be able to properly interpret employee chemical exposure monitoring data and establish SEGs.

• Establishment of a comprehensive training program whereby facility and network Safety Managers/Safety Specialist will be able to properly interpret workplace safety hazard evaluations that may be incorporated into the facilities’ Safety Management Systems Program.

• Incorporate the use of Similar Exposure Groups in the monitoring and assessment of employee chemical exposure thus reducing the workload of individual industrial hygienists while providing appropriate monitoring and medical surveillance of thousands of affected workers.

• Incorporate the use of workplace hazard evaluations in the monitoring and assessment of employee occupational hazards thus reducing the workload of individual safety managers/specialists while providing appropriate monitoring of affected workers.

• Increasing the technical acumen of VISN 5 Industrial Hygienists as it relates to understanding the analysis of the data gathered from employee monitoring, better enabling them to provide appropriate exposure controls according to the hierarchy of controls including engineering controls, and personal protective equipment (PPE).

• Increasing the technical acumen of VISN 5 Safety Managers/Specialists as it relates to understanding the analysis of the data gathered from employee hazard evaluation, better enabling them to provide appropriate hazard controls and protection including personal protective equipment (PPE).

6. FACILITY/RESOURCE PROVISIONS

All procedural guides, reference materials, and program documentation for the project and other Government applications will also be provided on an as-needed basis. The Contractor shall request other Government documentation deemed pertinent to the work accomplishment directly from the Government officials with whom the Contractor has contact. The Contractor shall consider the COR as the final source for needed Government documentation when the Contractor fails to secure the documents by other means. The Contractor is expected to use common knowledge and resourcefulness in securing all other reference materials, standard industry publications, and related materials that are pertinent to the work.

B.3 PRICE/COST SCHEDULE

IAW with the ordering clauses, any supplies, and services to be furnished under this contract shall be ordered by issuance of task orders by any Network Contracting Office 05 – Warranted Contracting Officer(s). Such orders may be issued from 15 May 2024 through 14 May 2029.

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

12.00 mo __________________ __________________ Qualitative and Quantitative Exposure Assessments (EA) Staffed Areas

Contract Period: Base Pricing Period POP Begin: 05-15-2024 POP End: 05-14-2025 PRINCIPAL NAICS CODE: 541620 - Environmental Consulting Services PRODUCT/SERVICE CODE: L099 - Technical Representative – Miscellaneous

Safety Management System Risk Hazard Assessments (RHA) Staffed Areas

Contract Period: Base Pricing Period POP Begin: 05-15-2024 POP End: 05-14-2025 PRINCIPAL NAICS CODE: 541620 - Environmental Consulting Services

Contract Period: Pricing Period 1 POP Begin: 05-15-2025 POP End: 05-14-2026 PRINCIPAL NAICS CODE: 541620 - Environmental Consulting Services PRODUCT/SERVICE CODE: L099 - Technical Representative -

Contract Period: Pricing Period 1 POP Begin: 05-15-2025 POP End: 05-14-2026 PRINCIPAL NAICS CODE: 541620 - Environmental Consulting Services

Contract Period: Pricing Period 2 POP Begin: 05-15-2026 POP End: 05-14-2027 PRINCIPAL NAICS CODE: 541620 - Environmental Consulting Services

Contract Period: Pricing Period 2 POP Begin: 05-15-2026 POP End: 05-14-2027 PRINCIPAL NAICS CODE: 541620 - Environmental Consulting Services

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Contract Period: Pricing Period 3 POP Begin: 05-15-2027 POP End: 05-14-2028 PRINCIPAL NAICS CODE: 541620 - Environmental Consulting Services

Contract Period: Pricing Period 3 POP Begin: 05-15-2027 POP End: 05-14-2028 PRINCIPAL NAICS CODE: 541620 - Environmental Consulting Services

Contract Period: Pricing Period 4 POP Begin: 05-15-2028 POP End: 05-14-2029 PRINCIPAL NAICS CODE: 541620 - Environmental Consulting Services

Contract Period: Pricing Period 4 POP Begin: 05-15-2028 POP End: 05-14-2029 PRINCIPAL NAICS CODE: 541620 - Environmental Consulting Services

GRAND TOTAL

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition

Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of

God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The

Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for

Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award

Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of

Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31

U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting

Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR

32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the

Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance.

In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C.

1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C.

431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41

U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to

Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any

Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause)

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

FAR

Number

Title Date

52.204-4 PRINTED OR COPIED DOUBLE-SIDED ON

POSTCONSUMER FIBER CONTENT PAPER

MAY 2011

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE

MAINTENANCE

AUG 2020

52.227-14 RIGHTS IN DATA—GENERAL MAY 2014

C.3 52.216-18 ORDERING (AUG 2020)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from 15 May 2024 through 14 May 2029.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) A delivery order or task order is considered "issued" when—

(1) If sent by mail (includes transmittal by U.S. mail or private delivery service), the Government deposits the order in the mail;

(2) If sent by fax, the Government transmits the order to the Contractor’s fax number; or

(3) If sent electronically, the Government either—

(i) Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or

(ii) Distributes the delivery order or task order via email to the Contractor’s email address.

(d) Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract.

C.4 52.216-19 ORDER LIMITATIONS (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than TBD, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor—

(1) Any order for a single item in excess of TBD;

(2) Any order for a combination of items in excess of TBD; or

(3) A series of orders from the same ordering office within 365 days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the

Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 7 days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of Clause)

C.5 52.228-5 INSURANCE—WORK ON A GOVERNMENT INSTALLATION (JAN 1997)

(a) The Contractor shall, at its own expense, provide and maintain during the entire performance of this contract, at least the kinds and minimum amounts of insurance required in the Schedule or elsewhere in the contract.

(b) Before commencing work under this contract, the Contractor shall notify the Contracting Officer in writing that the required insurance has been obtained. The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the Government's interest shall not be effective—

(1) For such period as the laws of the State in which this contract is to be performed prescribe; or

(2) Until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer, whichever period is longer.

(c) The Contractor shall insert the substance of this clause, including this paragraph (c), in subcontracts under this contract that require work on a Government installation and shall require subcontractors to provide and maintain the insurance required in the Schedule or elsewhere in the contract.