36C24524Q0235.docx

Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

VAMC(512)

RPO EAST / NCO 5

849 International Drive Linthicum, MD 21090

POINT OF CONTACT*

Contract Specialist

CHARLES WILLIS

charles.willis@va.gov 202-745-8408

PLACE OF PERFORMANCE

510 BUTLER AVE

BLDG 203b

MARTINSBURG WV

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Sources Sought Notice

DISCLAIMER

This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

Veterans Health Administration, Network Contracting Office 5, is issuing this request for information/sources sought notice in order to identify companies that have the resources and capabilities to provide generator maintenance for the VA Medical Center, Martinsburg, WV and Coconut Creek, FL location.

Interested & Capable Responses: Network Contracting Office 5 (NCO 5) is seeking responses from companies that are interested in this procurement and consider themselves to have the resources and capabilities necessary to provide these services. Please respond with your:

1. Business name, business type, socio‐economic status (e.g., Veteran‐Owned, Woman‐Owned, Disadvantaged Small Business, 8(a), etc.), and person of contact (including telephone number & email address), GSA Contract number (if applicable), and UEI number

2. Capability statement and summary of previous experience providing generator maintenance and service

3. Ballpark cost estimate of what the VAMC could expect to pay your company to perform the work described above per year.

Responses must be submitted by 1:00 PM (EST) February 9, 2024. Responses to the information requested above must be submitted via email to Charles.willis@va.gov

This request for information/sources sought notice is for planning purposes ONLY. The results of this market research will assist in the development of (1) the requirement, and (2) the acquisition strategy (e.g., small business set‐aside, full and open competition, etc.). VA assumes no responsibility for any costs incurred associated with the preparation of responses submitted as a result of this notice.

BACKGROUND: The VHA OEM Logistics Office has a need to maintain and repair 12 emergency generator. The generator provides utility power at 120V/240V for emergency disaster operations on the MSU and MICU.

Statement of Work

VHA OEM Emergency Diesel Generators Preventive Maintenance, Service, Inspections, and Load Bank Testing

Contractor shall supply all equipment, tools, supplies, and labor necessary to provide preventive maintenance, service, service inspections, and load bank testing of Twelve (12) emergency diesel generators located normally throughout the Martinsburg VA Medical Center campus and Coconut Creek, Florida. Other locations during possible deployment of assets. All generator information and locations are listed in attachment “A”.

Contractor shall coordinate all maintenance, service, inspections, and load bank testing with the COR or alternate COR during normal working hours. (7:00 AM – 3:30 PM Monday – Friday) per NFPA 110

Contractor shall provide phone response to emergency calls within one (4) hours of receiving call and a two (6) hour response time (technician on site) for all emergency calls 24/7. VHA OEM will determine what calls they consider emergency and will notify the call service as such.

Contractor shall perform a minimum of three (3) visits per year to ensure accomplishment of all required preventive maintenance, service, and service inspections as defined in attachment “B” under Monthly PM Service.

Contractor shall perform a minimum of three (3) visits per year to ensure accomplishment of all required preventive maintenance, service, service inspections, and load bank testing as defined in attachment “B” under Minor PM Service, Major PM Service, and Additional Items.

Contractor shall provide detailed monthly, minor service, and major service preventative maintenance reports, service reports, and inspection reports within forty eight (48) hours of completion of these services.

Contractor shall notify the COR or alternate COR of any repairs needed outside the scope of the maintenance contract or schedules for approval before proceeding.

Contractor will follow all VA Medical Center requirements concerning lockout/tagout procedures as required and hazardous waste removal and disposal requirements.

Contractor shall remove and dispose of any equipment and materials that they or their subcontractors remove from service and will no longer be needed after ensuring with the COR that the facility does not want to retain it. All trash will be removed daily and all areas that work was conducted in will be placed back to the same condition as it was prior to work being performed.

Attachment A

VHA OEM Emergency Generators Preventive Maintenance, Service, Inspections

5254518

LC5034H

220kW

5254518

LC5034H

220kW

5254518

LC5034H

220kW

5254518

LC5034H

220kW

5254518

LC5034H

220kW

ATTACHMENT B

Generator Preventive Maintenance Scope of Work

Minor PM Service - To be completed Semi-annually:

Cooling System

· Visual inspection of radiator or heat exchanger for leaks, damage, and obstruction.

· Check radiator coolant level, replenish as required.

· Test coolant for proper antifreeze percentage.

· Test corrosion inhibitor concentration, record.

· Check jacket water heater for proper operation and adjust thermostat setting as needed.

· Inspect condition of radiator cap, gasket and sealing surface.

· Visual inspection of water pump and cooling system gaskets for leaks.

· Check belt tension and inspect for cracking and fraying if accessibility without disassembly permits.

· Inspect pulleys for excessive wear and lubricate hub bearings.

· Inspect flexible water connections for cracking, leaks, and pliability.

· Tighten hose clamps.

· Add ELC good for 3 years, add inhibiter, flush in 6 years with testing per year

Lubrication System

· Check oil level, replenish as required.

· Check for excessive crankcase blow-by with engine running.

· Visual inspection of front and rear crankshaft seals and lubrication system gaskets for leaks.

· Inspect oil hose and connections for cracking, leaks, and pliability.

Fuel System – Diesel Engine

· Inspect flexible fuel lines for cracking, leaks and pliability.

· Check day tank/base tank level and test day tank pump for proper operation.

· Operate fuel-priming pump, check for proper operation and leaks.

· Drain water from water separator(s).

· Check fuel system for leaks

· Check electronic governor connections and actuator.

· Inspect steel fuel lines for cracks, leaks and proper line bracket support.

Starting System

· Record battery cells’ electrolyte specific gravity (accessible batteries only).

· Top off electrolyte level in accessible lead-acid batteries with distilled water.

· Check and record battery charger/alternator for proper charge rate.

· Check for proper cranking termination upon starting.

· Clean and apply corrosion inhibitor to the terminals of lead acid batteries.

· Tighten battery cable connections.

· Inspect and tighten starter motor(s) connections.

Exhaust System

· Inspect flexible exhaust coupling for cracks, excessive leakage, broken, or missing hardware.

· Inspect exterior of exhaust manifolds for oil/fuel slobbering (signs of wet stacking).

· Inspect exhaust rain protection and exhaust outlet screening.

· Drain water in exhaust moisture traps.

Air Intake System

· Inspect and clean air filters for plugging and deterioration.

· Check all intake piping for damage and loose connections.

· Clean and inspect air cleaner seal for pliability and sealing.

· Inspect turbocharger for excessive endplay clearance (if accessible) and seal leakage.

Installation

· Walk around inspection of complete installation.

· Inspect generator set vibration isolators.

· Check for abnormal noise or vibration.

· Re-check for oil and coolant leaks with engine running.

· Check for proper operation of remote fan motors, thermostats, circulating pumps, and solenoid valves.

· Check inlet and discharge louvers for proper operation with engine running and stopped.

Control Panel

· Operational check of illumination and safety lamps.

· Check electronic control panels for fault codes, notify customer of any codes that need to be addressed.

· Check proper operation of engine and generator instruments with generator running.

· Adjust governor control for optimum performance and frequency.

· Adjust voltage regulator for proper voltage.

· Inspect for excessive dirt accumulation and clean.

· Test emergency stop.

Major PM Service - To be completed as per manufacturer manual for hours run :

Major PM Service items listed below and also perform all Minor PM Service listed above:

· Change engine oil and filters, take oil sample for analysis.

· Change primary and secondary fuel filters.

· Properly dispose of waste oil and filters.

· Lubricate fan drive.

· Lubricate governor linkage.

· Lubricate generator bearing.

· Perform Level 1 coolant testing.

· SCR DEF REGEN-inspect for proper operation and soot level.

Contractor will notify COR of any conditions requiring repair that are discovered during any PM. Any problem discovered because of a PM visit will be quoted/estimated separately.

Upon Completion of both Monthly, Minor, and Major Service:

· Reset all controls.

· Set circuit breaker to correct position.

· Check that fuel valves are in correct position.

· Check that battery charger is on.

· Check that Jacket water heater is on.

· Report any concerns.

Additional Items:

· Provide a service ticket on all service calls.

· If no previous record of engine valve lash check at 500-hour initial service, perform as per manual recommendations.

· If no previous record of rotating rectifier - check from 1000-hour service, perform as per manual recommendations.

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Sources Sought Notice