RFI Answers Amendment 003.pdf

November 4, 2024 In Reply Refer To: 540/90C

RFP No. 36C24524B0021

From: Adam Bradford

Subject: RFP 36C24524B0021 Amendment 003 RFI Answers.

To: All GC Bidders

The purpose of this amendment is to provide answers to the RFI questions that were received on the RFI deadline of 10/28/2024. The RFI answers are highlighted in red below. Bids sent by email will not be accepted. All bids must be delivered in person by an official representative of the contract company, or, sent by certified mail and received at the Clarksburg VAMC by the bid date and time deadline on 11/14 at

2:00PM.

This document presenting the RFI answers is also accompanied by attachment, “Builidng 7

Drawing_Redacted”.

Adam Bradford

Contracting Officer

Good Afternoon Sir, I have a couple of questions regarding the solicitation 36C24524B0021 Z2DA--Correct Fall Protection Deficiencies.

-the SOW mentions 940ft of guardrail and the drawings show about 120ft. Looking at the drawings it seems like they are indicating where the guardrail is for building 1 but I don't see drawings for building 7 which is referenced in the SOW. Will drawings for the building 7 guardrail be released? Or can additional information be provided to show where the guardrail is located to match the SOW document.

-How will our bids be accepted by the Dept of VA contracting office? I see reference in the solicitation to questions being accepted via email and in the addendum documents a public bid opening to take place at the medical center but do not see reference to how our bid proposals and bid bonds should be submitted prior to the bid opening. Will emailed proposals be acceptable?

Thank you!

Spencer Blankenship Estimator

AACON General Contractors, LLC http://www.aacongc.com/ 2509 Plantside Drive, Louisville, KY 40299 443-875-7226 sblankenship@aacongc.com

VHACLARaberW Text Box Roof layout of builidng 7 will be provided.

Correct Fall Protection Deficiencies

Project #540-22-118

Pre-Bid RFIs

1. The scope of work state to install rooftop guardrail for Building 7. There are no drawings provided for

Building 7.

Question: Can the Building 7 drawings be provided?

2. There are 2 different types of fixed ladder safety systems. A cable style and a track style.

Question: Which style of ladder safety system is this project based on?

Question: Is there a basis of design on the system?

3. The statement of work states Contractor shall seal drilled holes with NFPA approved fire-stopping caulking. Caulking work will be approved by VA fire safety officer before project is considered complete. Contractor to seal all penetrations in walls and ceilings affected by demolition/construction work.

Question: Where is this type of work anticipated to take place?

4. At the walk thru it was discussed that there is an additional ladder that needs a fixed ladder safety system installed. It was referred to as the multi-purpose room ladder. We were not able to gain access to this area at the site visit.

Question: Can pictures, detail, and measurements of this ladder be provided?

Question: Does this unit only receive the fixed ladder safety system or will it receive a new ladder as well?

Question: What is the anticipated schedule to access this ladder?

Question: What is the anticipated level of ICRA to perform the work on this ladder?

Question: Is a plastic barrier required for this scope of work?

Question: If so, will the stairwell egress door for each respective area be blocked off while this work is being completed?

Roof Drawings of building 7 will be provided.

VHACLARaberW Text Box Project is based on a cable style LSS. A specific manufacturer was not defined for this SOW.

VHACLARaberW Text Box This type of work is not anticipated but is included in the general requirements of all projects.

VHACLARaberW Text Box Pictures can be provided. Unit will only receive the LSS.

VHACLARaberW

Ladder can be accessed any time after 4pm. ICRA will be dependent on how the LSS can be installed, more dust creating activity will lead to a plastic barrier. Winning bidder will be required to submit an ICRA plan for approval in advance of active work. Stairwell egress will be coordinated with the LAJVAMC safety office.

5. At the site visit there was a ladder on the main roof 7R07105 (it was referred to as South Dog House

Access Ladder) that was not identified on the drawings as needing work performed. (See attached screenshot)

Question: Is this ladder included in this project and if so, what scope of work is to be performed in this area?

6. At the walk thru on the purple firm room where guardrail is to be installed, it was noticed there was lightning protection on the roof.

Question: Is there any requirement to remove / replace any of the lightning protection?

Question: If so, does any of the lightning protection need re-certified?

7. Question: What will the fall protection requirements be while installing the guardrail system on the roofs?

8. Specification section 01-35-26-1.9 States: “SITE SAFETY AND HEALTH OFFICER” (SSHO) AND

“COMPETENT PERSON” (CP):

A. The Prime Contractor shall provide a Safety oversight team that includes a minimum of one (1) person at each project site, for each shift, to function as the Site Safety and Health Officer (SSHO), and an Alternate Safety Officer. The Prime Contractor shall provide a minimum of one “Full-Time”

SSHO at each project site, for each shift (with no other duties) that holds as current, a professional safety certification with at least 3 years of dedicated construction safety related experience.

Question: Can the onsite superintendent fill the role of the SSHO for this project?

Ladder is not included on the SOW.

VHACLARaberW Text Box Site Super can be the SSHO.

VHACLARaberW Text Box Contractor shall follow OSHA regulations for fall protection

VHACLARaberW Text Box If any needs to be removed and reattached it shall be in the same locations.

VHACLARaberW

Recertification is needed if the system is modified outside of its original configuration.

9. Specification section 01-35-26 contains spec writer note #2 that states: All references to the Army Corps of Engineers Safety and Health Requirements Manual EM385-1-1 are specific to “Major Construction”

Projects administered by the Office of Construction and Facilities Management (CFM.) The use of the

EM385 manual by other offices is not required but highly recommended. Edit these specification requirements by deleting references to the EM385 Manual when not applicable.

Question: Can you please confirm that the EM385 Manual is not applicable to this project and OSHA standards will be followed?

10. Question: Can it be confirmed that there is no roof work in the scope of work on this project as the drawings state flashing by contractor?

11. The statement of work shows Building 1 Elevator Shaft with Ladder – new ladder needs provided.

There is a ladder that is currently in place.

Question: Can a detail be provided as to how the new ladder should be fabricated (width, length, rungs, etc.)

12. The scope of work states: After each ladder safety system is installed, the contractor shall test and certify the system. Certificates for each system shall be presented in an official submittal to LAJVAMC.

Question: What type of certification is the VAMC looking for on this portion of the project?

13. It appears with the bidding documents the ICRA level for the stairwell B & F is II. It states 1. Provide active means to control airborne dust from dispersing into occupied areas and/or water mist surface to control dust (e.g., Mobile Dust Containment Cart or some other system).

Question: Is a plastic barrier required for this scope of work?

Question: If so, will the stairwell egress door for each respective area be blocked off while this work is being completed?

EN385 is not needed, OSHA standards are the minimum to be followed.

VHACLARaberW Text Box Roof work is not in SOW as the guardrail system is non penetrating

VHACLARaberW Text Box New ladder requirements shall follow OSHA regulations.

VHACLARaberW Text Box Certification shall be to meet the OSHA and ANSI requirements outlined for a LSS

VHACLARaberW

Stairwell egress will be coordinated with the LAJVAMC safety office. Plastic barriers will be required.

Correct Fall Protection Deficiencies

Project #540-22-118

Pre-Bid RFIs

1. The statement of work states that there are 13 fixed ladders that need fixed ladder safety systems installed. The provided drawings do not identify the below listed ladders.

a. Boiler House/Main Header Access

b. Soft Water Access/Boiler

c. Building 7 Roof Access Exterior

d. Building 7 Roof Access Interior

e. Building 1 Elevator Shaft W/ladder- new ladder needs provided

Question: Can these locations be identified on the drawings?

2. The scope of work state to install rooftop guardrail for Building 7. There are no drawings provided for Building 7.

Question: Can the Building 7 drawings be provided?

3. There are 2 different types of fixed ladder safety systems. A cable style and a track style.

Question: Which style of ladder safety system is this project based on?

Question: Is there a basis of design on the system?

4. The statement of work states Contractor shall seal drilled holes with NFPA approved fire-stopping caulking. Caulking work will be approved by VA fire safety officer before project is considered complete. Contractor to seal all penetrations in walls and ceilings affected by demolition/construction work.

Question: Where is this type of work anticipated to take place?

VHACLARaberW Text Box No drawings are available for these ladders.

VHACLARaberW Text Box Drawing can be provided for building 7 roof.

VHACLARaberW Text Box Project is based on a cable style LSS. A specific manufacturer was not defined for this SOW.

VHACLARaberW

This type of work is not anticipated but is included in the general requirements of all projects.

REQUEST FOR INFORMATION (RFI)

Sol. # 36C24524B0021

PRE-BID INQUIRY FORMAT

Date of Bid Inquiry: ___10/28/2024__________ From: Mason Gray, PM Company Name: DRI, Inc.

Address: 220 W Tennessee St Suite 110 Florence AL 35630

Phone Number: __________ Fax Number:

Email address: mason@drico.pro

TO: Adam Bradford - Adam.Bradford1@va.gov

RFI NO.: 1 DATE: 10/28/2024

SPEC/DWG. REFERENCE(s):

REPLY NEEDED BY:

INFORMATION NEEDED:

1. Could you please confirm if the bid can be submitted via email, or if it must be mailed?

2. Will there be a line available to listen to the bid opening? If so, could you please provide the call-in details?

3. The SOW specifies 940ft, while the drawings indicate approximately 120ft. Could you clarify the exact total linear footage of guardrail required for installation?

4. Will drawings for both buildings be provided? The full footage of the guardrail is not included in the drawings.

REPLY:

REPLY FROM: DATE:

ATTACHMENTS: COPY TO:

mailto:mason@drico.pro VHACLARaberW

Roof Drawing will be provided for building 7. Two areas receive hand rail Building 7 roof and the purple firm roof. The 940LF is an estimated total and needs to be verified by the contractor.