36C24523Q1223 RFQ LR Snow Removal.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

512-24-1-641-0012

36C24523Q1223

William Chris Galletta william.galletta@va.gov 10-09-2023

10AM EDT

Department of Veterans Affairs

VAMC

10 N Greene St

Baltimore MD 21201

X 100

X

561730

$9.5 Million

N/A

X

Loch Raven VAMC

3900 Loch Raven Blvd.

Loch Raven MD 21218

VAMC

PAYMENT WILL BE MADE BY

FSC e-Invoice Payment

Invoice must be submitted electronically http://www.fsc.va.gov/einvoice.asp

Invoice Setup Information 1-877-489-6135

See CONTINUATION Page

This is a Request for Quote: One Year Purchase Order

The Loch Raven VA Medical Center requests seasonal snow removal throughout the campus at 3900 Loch Raven Blvd.

Baltimore, Md. Snow, and Ice removal is the job and process of removing snow/ice, prior to, during and after inclement weather events involving all forms of snow/ice to make, operations, movement and travel easier and safer alleviating hazardous conditions on and around the Veterans

Administration Medical Center. SEE STATEMENT OF WORK

Site Visit Dates: 10/02 and 10/03/23 Please email if attending.

Quotes Due: 10/09/23

Please email Quotes to William.Galletta@va.gov

See CONTINUATION Page

X X

William Chris Galletta

VA-VHA-RPOE-2023-0049

mailto:william.galletta@va.gov mailto:William.Galletta@va.gov

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 STATEMENT OF WORK

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (DEC 2022)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.3 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.4 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) ... 23

C.5 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.6 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (JUN 2023)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

D.1 See attached document: Loch Raven Building Locations

D.2 See attached document: Snow Removal 5 Federal Parking Lots

D.3 See attached document: Snow Removal 1

D.4 See attached document: Snow Removal 2

D.5 See attached document: Snow Removal 4

D.6 See attached document: Snow Removal 3

D.7 WAGE DETERMINATION

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAR 2023)

E.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.3 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.4 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.5 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEC 2022)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: TBD

b. GOVERNMENT: Contracting Officer 36C245 William.Galletta@va.gov

VAMC

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award

Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Per Job

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment

Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

mailto:William.Galletta@va.gov

B.2 STATEMENT OF WORK

Loch Raven VAMC Snow Removal Scope of Work

General:

The Loch Raven VA Medical Center requests seasonal snow removal throughout the campus at 3900

Loch Raven Blvd. Baltimore, Md. Snow and Ice removal is the job and process of removing snow/ice, prior to, during and after inclement weather events involving any and all forms of snow/ice to make, operations, movement and travel easier and safer, alleviating hazardous conditions on and around the

Veterans Administration Medical Center.

About the site:

The Loch Raven VA Community Living & Rehabilitation Center Provides rehabilitation and recreation therapy for our recovering veterans. The main building also provides hospice, nursing home care and care for patients with Alzheimer’s. The surrounding campus provides services including mental health care, audiology, care for

Veterans who are blind or have low vision, and more.

Period of Performance:

The period of performance for this contract to begin on October 30, 2023, and terminate on

September 30, 2024, provided services and materials. Contractor personnel shall be available on twenty-four (24) hours a day, seven (7) days a week basis during the period of date of award through period of performance.

Scope of Work:

This requirement is for snow removal and ice removal prior to or during snow events at the VA Maryland

Health Care System, Loch Raven VA Community Living & Rehabilitation Center and Campus located at

3900 Loch Raven Blvd, Baltimore MD. The campus includes approximately 23 acres with 7 buildings.

Contractor will furnish labor, supervision, services, materials, and equipment necessary to perform the services for the Client as are set forth. Snow removal trigger depth shall be 2” for any event. De-icing will be determined by the Contracting Officer Representative (COR) or authorized government representative in cases of pretreatment or removal of ice for safe pedestrian travel. Major equipment such as front loader, plow, tractor, can be used on campus but many areas will require hand shoveling/de-icing.

Snow Event

A snow event is an agreed-upon amount of snow that qualifies for the removal of snow by the Federal

Government. Any accumulation of more than 2″ of snow is considered a “snow event.” Contractor will begin snow and ice removal operations and continue as needed.

Contractor shall provide its own employees, equipment, and supplies necessary to complete the services described hereunder which include clearing all drive lanes, fire lanes, parking areas, sidewalks adjacent to buildings and public sidewalks. COR or authorized representative will be notified of snow removal schedule, changes, or updates. With large groups exceeding 5 staff members contractor shall have a foreman present. Contractor may deescalate manpower as required but must meet minimum level criteria of the contract.

Vehicle Area Snow Removal

Contractor will perform snow shoveling and/or plowing services on the property typically including driveways, parking lots, loading dock areas and driveway aprons with approved vehicles. All contract vehicles, government vehicles or personnel vehicles on federal property that are damaged by contractor will be the sole responsibility of the contractor. Contractor shall walk the job sight before snowfall to locate, curbs, sidewalks, uneven elevations, drops/divots, or any abnormalities that may result in damage of federal or personal property while using snow removal vehicles. Any damage to property of any kind will be reported to the COR immediately.

Pedestrian Area Snow Removal

The contractor will perform snow shoveling and/or plowing services only on front walkways, steps, disability ramps and front/rear entrances. Snow removal will be relegated to federal grounds only.

Perimeter sidewalks owned by the city will not be covered in this scope. Contractor shall mobilize when storm activity is imminent. Contractor shall contact the COR during normal business when mobilizing.

Contractor shall be onsite “before” snow accumulation reaches approximately 2-inches. contacted by approved site manager or snow accumulation is imminent in these service areas described above.

Contractor will begin snow and ice removal operations and continue as needed. COR will be notified of snow removal schedule, changes, or updates via electronic email.

De-icing Services

The contractors shall engage in “Pre-salting/De-icing” as directed by the COR or contract authorized representative. Contractor may use calcium chloride, Ice melt magnesium, Ice melting salt or approved equal through the COR. The contractor shall remove ice from all paved areas, including but not limited to: sidewalks, steps, stairs, landings, parking lots, doorways, driveways, facility entrances and entrance ramps for facilities specified in sections “Designated areas”. The contractor shall perform ice removal services prior to, at the onset, during, following and throughout any inclement weather event involving ice.

The contractor will apply de-icing materials to service areas in conjunction with impending storms, ice overs or extreme precipitation resulting in freezing conditions from outside temperatures. If multiple storms occur in succession, contractor will apply different color de-icing materials for each storm to notate compliance. Color change frequency to be determined by COR and duration of events. Color change may not be required but ultimate determination will be made by the COR. COR will be notified of deicing schedule, changes, or updates via electronic email only. Initial communication can be done by phone to the COR but must be followed up with electronic mail verification by the next business day.

Violation of these protocols may result in an investigation and delay/deduct from invoicing.

Mobilization

The contractor shall be available to perform snow and/or ice removal services 24 hours a day, 7 days a week for all emergency and routine services. The contractor shall arrive before medical center business hours, weekend, and holidays to provide service.

Authorized Mobilization: Contractor may be contacted by COR or approved POC to de-ice prior to impending storms. De-icing will be applied to all roadways, parking areas, steps, entrances, sidewalks, ramps, and pedestrian travel areas. Contractor to ensure enough time to effectively de-ice campus before normal business hours to minimize slip and fall risk of patients, visitors, and staff.

Authorized Afterhours Reasonable Mobilization: The Contractor shall monitor the National Weather

Service forecasts and shall be prepared to take appropriate action in response to the forecast and requests from the COR. The contractor shall as be requested by the COR, pre-treat all sidewalks, stairways, and parking lots with the appropriate chemicals and sufficient ice-melt, salt that may be affected by the inclement weather prior to the start of snowfall, sleet, or ice events. The Contractor shall continuously treat such surfaces on an as-needed basis in order to ensure safe passage for all pedestrians and vehicles.

Contractor shall mobilize when snow accumulation is imminent or prior precipitation requires the need for de-icing due to lowering temperatures. The government recognizes that some events take place outside of normal business hours. Contractor will mobilize then follow with electronic email to COR if events occur outside of normal business hours. Contractor will begin snow and ice removal described within the contract and continue as needed with consistent contact to the COR that shall not exceed 24 hours or the next business day.

Unauthorized Mobilization: Pretreatment or snow removal event without notification to the COR, CO, or authorized representative prior to billing.

Electronic emails or written documented invoice out of normal business hours must include hours worked, material used, staff on property and must be submitted to the COR or CO by the next business day. Violation of these protocols may result in an investigation and delay/deduct from invoicing.

Reporting for Duty: Contractor snow removal staff or foreman shall report for duty to Loch Raven

Medical Center, Facilities and Engineering Department building located at 3900 Loch Raven boulevard, building #4, Room 133 prior to performing any work during business hours unless otherwise directed by the COR. The contractors shall review the required tasks and scheduling with the Facilities and Engineering supervisors prior to snow removal to assure critical areas are addressed promptly. During off hours, without COR or approved representative insight, contractor is to proceed with addressing critical areas first and non-critical areas last.

Critical Areas are described in this order and to be completed in their entirety first or possibly concurrently in descending order if enough staff is available:

a) Essential roads and entrances x2 Loch raven Blvd Entrance x2 The Alameda Entrance

b) Building #1

c) Building #5

d) Building #7

Non-critical areas in this order:

a) Building #4

b) Building #2

c) Non-essential walkways and roads

License(s) and Certification(s)

The contractor will provide Veterans Health Administrative (VHA) with a letter certifying that all drivers/operators designated or later assigned to perform work under this VHA been properly trained to perform the assigned duties. This letter of certification shall include the name, driver’s license number, the number of hours of training, and verification of a valid commercial driver’s license (if required) for each driver, operator or employee that performs any work under this contract.

Snow Removal Task (Snow Piles)

It is accepted that heavier snowstorms may not allow for immediate snow removal from campus. If snow accumulation is excessive, the VA may require snow to be hauled off site. This will be coordinated with

COR and is considered part of the “Base” contract. If recorded snowfall totals eight inches or more and the site requires a depth of eight (8) inches or more of snow to be removed the contractor shall charge an additional 50% of the full site removal cost established with the ongoing contract rate for every four (4) inch increment over the eight (8) inches. This only applies if the COR has not requested the site to be cleared prior to the accumulation of 8 inches. Before snow is removed from these sites, the contractor must notify the COR for approval.

Snow piles accumulated on the property for standard events may be gathered in designated areas specified by the COR. These locations may change reflective of the level of accumulation. Snow piles may not:

• Block main entrances

• Block fire access routes

• Block fire hydrants

• Block building entrances in any way

• Blocking shipping lanes or loading dock entrances

• Block fire hydrants

• Take up excessive parking spot areas

• Block in other vehicles

• Block Dumpsters

No snow shall be dumped directly on trees, shrubbery, ground cover, flowerbed areas or piled on dumpsters. Violation of these protocols may result in an investigation and delay/deduct from invoicing.

Specific Designated Areas

Areas to be described will be addressed by contractors but may be revised during period of performance.

Revisions will be determined by the COR and CO to include but may not be limited to

(Ongoing/completed construction, Nondescript pedestrian traveled areas, Fire lanes)

Campus areas to have snow cleared and de-iced as follows:

Perimeter sidewalks throughout campus that interconnect buildings.

Interior sidewalks on federal grounds that tie into private and state property to the property line.

Handicap sidewalk ramps located throughout the campus

Building #1 areas to have snow cleared and de-iced as follows:

Main front entrance sidewalks and paved areas

Main rear entrance sidewalks (Loading dock)

Main loading dock

Emergency fire road rear

Main visitors parking lot Main staff parking lot

Staff parking lot steps

All surrounding walkways and sidewalks

Building #1 Expansion areas to have snow cleared and de-iced as follows:

Expansion front entrance sidewalks and paved areas

Perimeter sidewalks

Honor garden steps

Honor garden walkways to hospice

Entrance to campus cleared

Building #2 areas to have snow cleared and de-iced as follows:

Main rear entrance sidewalks (Loading dock)

Perimeter Steps

Handicap access area extending front of the building to rear

Perimeter sidewalks

Main staff parking lot

Building #4 areas to have snow cleared and de-iced as follows:

Main rear entrance sidewalks (Loading dock) Main loading dock

Perimeter Steps

Perimeter sidewalks

Building #5 areas to have snow cleared and de-iced as follows:

Main rear entrance sidewalks and paved areas

Main visitors parking lot (Front building)

Main staff parking lot rear building

Valet sidewalk and entrance area

Valet parking lot (Front building)

Perimeter sidewalks

Entrance to campus cleared

Building #7 areas to have snow cleared and de-iced as follows:

Main visitors parking lot (Front building)

Valet parking lot (Front building)

Perimeter sidewalks

Entrance to campus cleared

South end perimeter stairwell cleared

Exclusions

Construction areas

Inside of fencing or barriers

Active designated construction zones

Lift areas

Areas with heavy machinery or active construction

Full parking lots with vehicles where plow activity would compromise safety

Public or private areas adjacent to federal property

Roof treatment

Post Event

After each significant snow event, COR will host a meeting with the Contractor to discuss any issues that have arisen from the event. This meeting may be electronic or in person.

Property line is shown below

Points of Contact

Contractor shall provide names and home phone numbers of all personnel to be contacted by the Federal

Government when contractor's services are required. An emergency POC is required as a single point of contact. Foreman’s will be considered secondary POC for job delineation. Phone numbers to be provided and updated before the start of each winter season via electronic email. VA will provide the Contractor, the names and phone numbers of designated snow coordination personnel for larger events.

The Key Personnel shall maintain cell phones (with email capacity) and wireless messaging devices to always allow contact by COR or designated staff.

The contractor shall provide to the Government, English speaking staff, comfortable with technology, and proficient in communicating via email to act as Key Personnel, before, during and after any winter weather event.

Walkthroughs/Areas of Responsibility

Prior to the commencement of snow removal operations for the season, representatives of Client and

Contractor shall inspect the site and both parties document existing conditions, changes to site or any other items of note. Contractor will not be responsible for any damage to driveways, expansion joints, walkways, and other paved surfaces resulting from treatments with calcium chloride (or equivalent) or salt/sand materials. Contractor is not responsible for cosmetic scrapes on driveways, parking surfaces, or sidewalks, or damage to concrete or paved surfaces at or near expansion joints. Contractor will not be responsible for damage from expanding ice or natural environmental damage. Client acknowledges that concrete will crack under the ordinary stress of freezing and thawing, and cracked concrete will not be the responsibility of Contractor during driveway, parking surface, or sidewalk snow removal or de-icing treatments. Contractor will not be responsible for damage to objects (e.g., planters, statues, etc.) left in snowplow areas.

The contractor will be responsible for negligent damage to property such as but not limited to; damaged signs, personal property, building or structural damage as a result of snow removal equipment collision or overall negligence that causes property damage. Violation of these protocols may result in an investigation and delay/deduct from invoicing or other legal ramifications.

Seasonal Invoicing

Contractor to submit invoicing within monthly intervals during seasonal snow removal. Invoicing is to be line itemed during the billing process and as detailed as possible. Items that are not included in afore mentioned services agreement are not to be invoiced. Items not to be billed equipment damage, storage fees, fuel fees, rental costs, unverified hours, travel cost, additional fees, taxes, etc. Invoices will be rejected and be required to be resubmitted if errors are detected.

Contractor to establish per/hr. rate or annual cost in estimate for:

• Major equipment uses (Dump truck, front end loader, utility tractor)

• Major equipment plow use (Plow, Pickup truck)

• Labor individual shoveling

• Major equipment salting/spreading

• Labor staff individual salting

• Foreman labor rate

• Fuel (Yearly cost)

• Vehicle maintenance cost (Yearly)

• Registration and Insurance

• Safety gear and weather protection gear (Annually)

Mobilization of the contractor is paramount to the contract. Contractor must be able to deploy 70% of the major equipment listed and immediately supply/sustain coverage. Acts of god may limit snow removal but the contractor must be able to maintain persistent and consistent removal in a large event. Contractor staffing levels must be able to meet criteria listed in de-icing, vehicle area and pedestrian area snow removal. Failure to meet criteria during the season may result in termination of contract. Staffing minimum level for the Loch raven campus, depending on size of event and coordination with COR, must include x5 laborers and x1 foreman. Foreman will be responsible for on-sight communication with COR and oversight during normal business hours. Staffing levels must be maintained during snow events and de-icing events. It will be deemed unacceptable to not meet contract standards with minimal staffing levels. Violation of these protocols may result in an investigation and delay/deduct from invoicing.

Reporting Requirements: Upon completion of work (daily), the Contractor shall document services electronically or written in a legible format and provide to the COR. If services are performed after normal businesses hours, the Contractor shall report to the VA site manager or designee. Contractor to provide the service report to the COR on the next business day (with the signature of the VA site representative if available) to substantiate hours performed. Electronic email is acceptable after normal business hours.

Ordering Activities and Officers: The Contractor and/or its staff shall not accept any instructions issued by any other person(s) other than the Contracting Officer, the Contracting Officer

Representative (COR), or his/her delegated representative acting within the limits of his/her authority. Direction shall not be followed by non-authorized federal employees. All communication shall go through the CO and COR.

Safety and Security Precautions:

a. During snow removal “All” snow removal contractor employees are to wear reflective vests on the exterior of their clothing. Vests will be always worn in vehicles and when outside. Vests will not be provided by the federal government.

b. The Contractor shall comply with all applicable Federal, State, and local legal requirements regarding workers health and safety. The requirements include but are not limited to, those found in Federal and State Occupational Safety and Health Act

(OSHA) statutes and regulations, such as applicable provisions of Title 29, Code of

Federal Regulations (CFR) Parts 1910 and 1926. Contractor is solely responsible for determining the legal requirements that apply to activities and shall ensure safe and healthful working conditions for its employees.

c. Contractor shall provide his/her employees with the necessary safety equipment required for performance of the contract. The contractor shall take precautions regarding fire and safety policies/procedures within VAMC and their associated

Clinics.

d. Contractor shall assume the responsibility to guard against causing of fires and/or explosions and to protect Government Property.

e. No flammable liquids shall be stored in non-designated areas or used in the medical center without communication and written approval from the Contracting Officer

Representative (COR).

f. The Contractor and/or its staff shall immediately notify the COR of any existing or potentially unsafe conditions, i.e., frayed electrical cord, dripping, or seeping of fluids.

g. The Contractor shall receive from the COR a permit for all cutting, welding, soldering, or “Hot Work” of any kind. All permits shall be prominently displayed during all activities.

h. All necessary precautions shall be taken by the contractor to prevent accidental operation of any existing outdoor smoke detectors or sprinkler heads.

HAZARDOUS MATERIAL REPORTING:

a. The Contractor shall maintain hazardous material inventories and material safety data sheets (MSDS) for all hazardous materials (as defined in CFR 1910.120, 40 CFR’s 355, 370, & 372) to be stored and used on this Medical Center. Hazardous materials must be inventoried when received and at the project’s completion. The amounts used shall be maintained for the project duration.

b. Hazardous Materials Inventories, Material Safety Data Sheets and material quantities used shall be submitted to the Contracting Officer for approval and copies furnished to the Contracting Officers Technical Representative.

c. In the event of a spill, Contractor shall immediately notify the Contracting Officer’s

Technical Representative as well as the Contracting Officer. The Contractor shall be solely responsible for the expense of any cleanup and / or damage resulting of such spill, and the cleanup shall be in accordance with the applicable provisions of 40 CFR Part 761.

Smoking Policy: Smoking is not permitted within the VAMC facilities. Smoking is prohibited on the campus ground or military base. Contractors found smoking in/on campus, in their vehicles will be removed from campus and contractors’ supervision notified. Violation of these protocols may result in an investigation and delay/deduct from invoicing.

Changes. Only those services specified herein are authorized. Services that are not included in the contract shall NOT be provided unless authorized via a modification issued by the Contracting

Officer.

Badges and Parking: Contractor personnel are required to wear identification (I. D.) badges issued by the VA Security Office during the entire time they are on the grounds or one of its clinics. It is the responsibility of the Contractor’s personnel to park in the appropriate designated parking areas.

Follow all state, local and federal parking guidelines. Parking information is available from the

VAMC Security Office. The Government shall not validate or reimburse for parking violations under any circumstance. Contractors will find the nearest location to the campus and where parking is available. Contractors may not park in non-designated areas. Contractors may temporarily park vehicles closer to buildings for “drop off” purposes that do not exceed 30 minutes per day. At the

Loch Raven Campus, contractors will park along the designated contractors parking area.

National Holidays: Listed below are the eleven national holidays:

New Year’s Day January 1

Martin Luther King ‘s Birthday Third Monday in January

President’s Day Third Monday in February

Memorial Day Last Monday in May

Juneteenth June 19

Independence Day July 4

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day November 11

Thanksgiving Day Fourth Thursday in November

Christmas Day December 25

Also included would be any day specifically declared by the President of the United States of

America as a National holiday.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1.00 JB __________________ __________________

The Loch Raven VA Medical Center requests seasonal snow removal throughout the campus at 3900 Loch Raven Blvd. Baltimore, Md. Snow and Ice removal is the job and process of removing snow/ice, prior to, during and after inclement weather events involving any and all forms of snow/ice to make, operations, movement and travel easier and safer, alleviating hazardous conditions on and around the Veterans Administration Medical Center.

Contract Period: Base POP Begin: 10-16-2023

POP End: 10-15-2024 PRINCIPAL NAICS CODE: 561730 - Landscaping Services PRODUCT/SERVICE CODE: S218 - Housekeeping - Snow Removal/Salt

GRAND TOTAL __________________

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (DEC 2022)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The

Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims

Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the

Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the

Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the

Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by

Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt

Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-

5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting

Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the

Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the

Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The

Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the

Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain

Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C. 4701 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and

41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with

Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service

(TOS), or similar legal instrument or agreement, that includes any clause requiring the

Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause)

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within .

(End of Clause)

C.3 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT

REQUESTS (NOV 2018)

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001;

(2) Designated agency office means the office designated by the purchase order, agreement, or contract to first receive and review invoices. This office can be contractually designated as the receiving entity. This office may be different from the office issuing the payment;

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests;

(4) Invoice payment has the meaning given in FAR 32.001; and

(5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a

Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following:

(1) VA’s Electronic Invoice Presentment and Payment System at the current website address provided in the contract.

(2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National

Standards Institute (ANSI).

(d) Invoice requirements. Invoices shall comply with FAR 32.905.

(e) Exceptions. If, based on one of the circumstances in this paragraph (e), the Contracting

Officer directs that payment requests be made by mail, the Contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office.

Submission of payment requests by mail may be required for—

(1) Awards made to foreign vendors for work performed outside the United States;

(2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information;

(3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies;

(4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or

(5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above.

(End of Clause)

C.4 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT

2020)

The Contracting Officer reserves the right to designate an Administrative Contracting Officer

(ACO) for the purpose of performing certain tasks/duties in the administration of the contract.

Such designation will be in writing through an ACO Letter of Delegation and will identify the responsibilities and limitations of the ACO. A copy of the ACO Letter of Delegation will be furnished to the Contractor.

(End of Clause)

C.5 52.