36C24523Q1112.docx

Attachment 1: Template for Combined Synopsis-Solicitation for Commercial Products and Commercial Services

GENERAL INFORMATION

VA Maryland Health Care System Contracting Officer (90C) P.O. Box 1000, Bldg. 101, Room 26 Perry Point MD 21902

POINT OF CONTACT*

Zachary Altner

PLACE OF PERFORMANCE

Baltimore, Beckley, Clarksburg, Huntington, Martinsburg, Perry Point & Washington DC Medical

Centers.

POSTAL CODE

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

EMAIL DESCRIPTION

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

DESCRIPTION

Combined Synopsis/Solicitation Notice

See attached RFQ 36C24523Q1112.

This solicitation is a Service-Disabled Veteran Owned Small Business Set-Aside.

Responses are due by 08/30/2023 at 12:00 P.M. EST.

Email responses to Zachary.Altner@va.gov

Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2023-02.

Note to CO: Obtain the most recent Federal Acquisition Circular (FAC) from ACQUISITION.GOV Federal Acquisition Regulation

This solicitation is set-aside for Service-Disabled Veteran Owned Small Business Set-Aside.

The associated North American Industrial Classification System (NAICS) code for this procurement is 339114.

The FSC/PSC is 6520.

The purpose of this requirement is to provide the VA’s VISN 05 with Dental Handpieces for the Dental Services at the Medical Centers at Washington DC, Martinsburg, and Beckley.

Please see the below line items and statement of work for additional details. Please read the Statement of Work section thoroughly as it details and provides in-depth information of what the VA requires for this procurement.

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

Tubing,Control Motor,Medium,Kavo,OTC (Part # 54.0846.00) for Martinsburg VAMC

LOCAL STOCK NUMBER: 54.0846.00

Electric HS,Standard Head,M25L,1:5,Ma (Part # 54.0829.00) for Martinsburg VAMC

LOCAL STOCK NUMBER: 54.0829.00

Electric LS,E20L,1:1,Expert Matic,E-s (Part # 54.0835.00) for Martinsburg VAMC

LOCAL STOCK NUMBER: 54.0835.00

Quattrocare Plus,Kavo (Part # 54.0840.00) for Martinsburg VAMC

LOCAL STOCK NUMBER: 54.0840.00

Coupler,6-pin,460LED,Multi Flex (Part # 54.0822.00) for Martinsburg VAMC

LOCAL STOCK NUMBER: 54.0822.00

Motor,Electric HDPC,KL 703 (Part # 54.0838.00) for Martinsburg VAMC

LOCAL STOCK NUMBER: 54.0838.00

Tubing,Control Motor,Medium,Kavo,OTC (Part # 54.0846.00) for Perry Point VAMC

Electric HS,Standard Head,M25L,1:5,Ma (Part # 54.0829.00) for Perry Point VAMC

Electric LS,E20L,1:1,Expert Matic,E-s (Part # 54.0835.00) for Perry Point VAMC

Quattrocare Plus,Kavo (Part # 54.0840.00) for Perry Point VAMC

Coupler,6-pin,460LED,Multi Flex (Part # 54.0822.00) for Perry Point VAMC

LOCAL STOCK NUMBER: 54.0822.00

Motor,Electric HDPC,KL 703 (Part # 54.0838.00) for Perry Point VAMC

Electric LS,Straight,E10C,1:1,Expert (Part # 54.0836.00) for Perry Point VAMC

LOCAL STOCK NUMBER: 54.0836.00

Electric LS,Endo,S81,8:1,Smart Matic, (Part # 54.0837.00) for Perry Point VAMC

LOCAL STOCK NUMBER: 54.0837.00

Electric HS,Standard Head,M25L,1:5,Ma (Part # 54.0829.00) for Washington DC VAMCe

Electric LS,E20L,1:1,Expert Matic,E-s (Part # 54.0835.00) for Washington DC VAMC

Motor,Electric HDPC,KL 703 (Part # 54.0838.00) for Washington DC VAMC

Electric LS,Straight,E10C,1:1,Expert (Part # 54.0836.00) for Washington DC VAMC

LOCAL STOCK NUMBER: 54.0836.00

Air HS,Mini Head,E675L,Expert Torque, (Part # 54.0817.00) for Washington DC VAMC

LOCAL STOCK NUMBER: 54.0817.00

Electric HS,Standard Head,M25L,1:5,Ma (Part # 54.0829.00) for Baltimore VAMC

Kavo hp MASTERmatic LUX M05L Mini (Part # 54.0830.00) for Baltimore VAMC

LOCAL STOCK NUMBER: 54.0830.00

Kavo hp EXPERTmatic LUX E20 L (Part # 54.0835.00) for Baltimore VAMC

PROPHYwiz 181p (Part # 54.0827.00) for Baltimore VAMC

LOCAL STOCK NUMBER: 54.0827.00

Tubing,Control Motor,Medium,Kavo,OTC (Part # 54.0846.00) for Beckley VAMC

Kavo hp EXPERTmatic LUX E20 L (Part # 54.0835.00) for Beckley VAMC

Quattrocare Plus,Kavo (Part # 54.0840.00) for Beckley VAMC

Motor,Electric HDPC,KL 703 (Part # 54.0838.00) for Beckley VAMC

Electric HS,Standard Head,E25L,1:5,Ex (Part # 54.0831.00) for Beckley VAMC

LOCAL STOCK NUMBER: 54.0831.00

PROPHYwiz 181p (Part # 54.0827.00) for Huntington VAMC

LOCAL STOCK NUMBER: 54.0827.00

Quattrocare Plus,Kavo (Part # 54.0840.00) for Huntington VAMC

Statement of Work V05 Dental Handpieces

The purpose of this requirement is to procure dental handpieces for the Dental Services at the Washington DC VA Medical Center, VA Maryland Healthcare System, Martinsburg VA Medical Center, and Beckley VA Medical Center.

Location: Washington DC VA Medical Center, 50 Irving Street, NW, Washington DC 20422 Performance Period: Expected delivery within 90 days of award.

B. WORK HOURS:

a. Hours of Operation: Normal business hours are Monday through Friday, 8:00 a.m. to 4:00 p.m., excluding holidays. Should the Contractor require work afterhours, the Contractor shall arrange in advance with the Contracting Officer’s Representative (COR).

b. Delivery Hours: The Warehouse is open to receive deliveries Monday through Friday, 8:00 a.m. to 4:00 p.m., excluding holidays.

c. National Holidays: The holidays observed by the Federal Government are: New Year’s Day, Martin Luther King Day, President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, and Christmas Day and any other day specifically declared by the President of the United States to be a national holiday. Contractor may work on holidays with prior communication and coordination.

C. SPECIFICATIONS:

a. Technical Requirements

i. The procurement is for A-DEC dental handpieces including motors and heads.

ii. The following is the list of required parts and quantities:

iii. The products shall be the A-DEC specific products to ensure compatibility with facility’s existing fleet of A-DEC dental handpiece equipment, to include the dental delivery units and dental chairs.

iv. Cleaning/Sterilization Requirements.

1. The device shall be able to be sterilized utilizing equipment that the facility currently owns.

2. The Contractor shall provide cleaning/sterilization instructions (Instructions for Use – IFU) for the Government to determine the ability of the facility to properly process the equipment.

b. Delivery Requirements

i. Delivery is required 90 days from award of the contract.

ii. Large deliveries are to be coordinated in advance with the COR to ensure necessary planning takes place.

iii. Contractor is to provide the COR with shipment tracking information.

c. Warranty Information

i. The products shall have a warranty of 1 year from the delivery of the equipment.

ii. Warranty support shall include replacement of defective items.

iii. Requests for warranty support shall be made to the telephone support number provided by the Contractor.

iv. Warranty support requests shall be responded to within 3 days.

D. QUALITY ASSURANCE

a. End-users, Biomedical Engineering, and/or the contract COR shall perform system verification tests to ensure the products are acceptable.

b. Issues with the quality of the Contractor’s product will be communicated through the Contracting Officer to the Contractor point of contact for resolution.

c. Documentation with be completed in the Government systems.

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Items”

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items”

3. FAR 52.211-6, “Brand Name or Equal”

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” 03/11/2021

· FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” 03/11/2021

· FAR 52.211-6, “Brand Name or Equal”

The following subparagraphs of FAR 52.212-5 are applicable:

All quoters shall submit the following: Please see below information in accordance to FAR 52.212-1(b).

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The following are the decision factors:

· The Dental Handpieces should match the parts, quantities.

· The units should include motors and heads on all handpieces.

· The vendor shall provide cleaning and sterilization instructions to the Government for all units.

· The devices must be able to be sterilized utilizing the current equipment that the facility currently owns.

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions and shipping costs.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during pre-award testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 08/30/2023 at 12:00 P.M. EST. to Zachary.Altner@va.gov.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers, or revisions are due.

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact Zachary Altner, Contract Specialist, 410-642-2411 x.25262, Zachary.Altner@va.gov

Effective Date: 03/15/2023 Revision: 01