36C24523Q1092_1.docx

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

VA Maryland Health Care System Contracting Officer (90C) P.O. Box 1000, Bldg. 101, Room 26 Perry Point MD 21902

POINT OF CONTACT*

Contracting Officer Theresa Thomas theresa.thomas7@va.gov

PLACE OF PERFORMANCE

1540 Spring Valley Drive

Huntington, WV. 25704

POSTAL CODE

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

STATEMENT OF WORK

BLUE TEAM MSA WORKSTATION

1. Description: Our goal is to replace the MSA workstations in the Blue Team MSA Area Room 1C139 of Building #1 West end. The existing MSA workstations in the listed areas are worn, damaged and do not provide between staff and patients. Currently there is a shortage of workstations for the number of staff required.

2. Scope of Work: Vendor will provide all parts, labor, equipment, material, and supervision to adequately replace the MSA workstations in the Blue Team MSA Area.

3. Task to be accomplished:

A. Vendor shall supply all materials, labor and supervision to replace MSA workstations in above stated areas in the Blue Team MSA Area Room 1C139 (West end of Building #1) of the VA Medical Center.

B. Specific material requirements:

i. MSA workstations shall include laminate die-walls, 6-DD 16 ¼” cabinets, laminate divider panels, painted steel counter supports, upper solid surface tops, and lower laminate tops in these finish colors: Cabinets and Die-Wall color 7969K-12, Lower laminate tops 1876K-52, Upper solid surface tops, color canyon creek.

ii. Vendor is responsible to field measure area prior to material purchase. VAMC Huntington is not responsible for shortages.

C. Vendor shall work only during approved work times. Approved work times for this job shall be during dayshift hours. As such, work time will need to be coordinated with COR and will be flexible.

D. After completion of installation work, vendor shall appropriately clean areas inside the building where installation occurred. This may include vacuuming, broom sweeping, and/or trash collection.

E. Vendor shall supply their own trash/waste removal and shall remove all packaging, crates, and/or other waste materials created as a function of delivery of the purchased materials. VA waste collection services shall not be used by the vendor for any reason.

F. Vendor shall also provide proof of insurance prior to beginning work to cover remediation of any damage caused to the building as a function of the installation process. This includes significant wall scrapes, holes in walls, carpet tears or stains, etc.

4. Special Considerations:

A. Contractor Furnished Materials - All labor, materials, equipment to perform the job. When “furnish”, “provide”, “install”, or similar term is used it shall mean a complete installation, ready for use. The vendor shall supply all parts, equipment, material, and labor to perform the work described above. The work will include all items as described in the Scope of Work listed above.

B. Government Furnished Materials and Services - Government furnished property, if any, will be identified and will only be used for the performance of this contract unless otherwise authorized by the Contracting Officer. The Contractor shall, at all times, take any and all steps necessary for maintenance and preservation of all Government-furnished property. The Contractor shall comply with all reasonable requests of the Contracting Officer to enclose, or specifically protect, Government-furnished property.

C. Qualifications of Key Personnel - Contractor’s employees should be knowledgeable of standards associated with this type of work.

D. Supervision/Communications - At all times during the performance, the Contractor’s Superintendent (if applicable) shall be available by cellular phone. Prior to beginning any work, the Contractor shall supply the COTR with the telephone number for the Superintendent. The Contractor’s “Competent Person” that meets OSHA training guidelines, is capable of making decisions and acting on behalf of the Contractor shall be physically located on site at all times during performance of the contract. If the Contractor’s Competent Person is absent from the job site for an extended period of time, the COTR may send all Contractor/sub-contractor employees off the job.

E. Security Requirements - Contractor shall identify which employees will be working under the awarded contract. Contractor personnel shall include employees, sub-contractors, subcontractor employees, suppliers and delivery personnel entering the Medical Center. This does not apply to suppliers and delivery personnel making deliveries to the VA warehouse dock only. Those employees shall bring photo ID to obtain a VA Contractor identification badge that shall be worn above the belt at all times while on Medical Center property. Contractor’s employees shall return all I.D. badges to designated personnel at time designated in the task order.

F. Contracting Officer’s Technical Representative (COTR) - is responsible for the inspection of the work called for in this job. The Contracting Officer’s Technical Representative will be identified in the task order by name, telephone number and location. Inspections made by the COTR are for the sole benefit of the Government and do not relieve the Contractor of any quality control responsibilities.

G. The Safety Manager - is responsible for safety inspections of all contract operations. The Safety Manager will be identified in the task order by name, phone number and location.

H. Drawings - Contract drawings (if applicable) will indicate the extent and location of work. If any departure from the contract drawings is deemed necessary by the Contractor, the details of such departure and the reasons therefore shall be submitted to the Contracting Officer for approval as soon as practical. No such departure shall be made without proper written permission of the Contracting Officer. The Contractor is responsible for all information and requirements in drawings and specifications that pertain to the task order.

I. Verification of Dimensions - The Contractor shall visit the job site to thoroughly familiarize himself with all the details of the work and working conditions. The Contractor shall also verify all dimensions in the field and shall advise the Contracting Officer of any discrepancy before performing any work. The Contractor shall be specifically responsible for the coordination and proper relation of his work to the building, structure, phasing and ensure the safety of employees and workmen.

J. Smoking Policy - The Contractor shall not allow smoking in any building. The Contractor shall ensure employees smoke only in designated outdoor areas, 50 feet away from buildings.

K. Parking/Traffic Regulations - The Contractor shall not park on grassy areas unless approved by the COTR and the Contractor agrees to restore areas back to VA standards. Drivers should be particularly concerned with pedestrian traffic. Yield to pedestrians in crosswalks. Posted speed limits and all other traffic controls are to be observed by operators at all times. Seat belt use is mandatory on the VA grounds.

5. Delivery: All materials shall be brought to the Warehouse loading dock located at the rear of the Huntington VA Medical Center. Delivery vehicles shall keep traffic disruptions to a minimum. Use of any other entry point must be approved by Chief, Engineering Service prior to use.

6. Period of Performance: 60-days after receipt of order. The Contractor shall perform all work during normal, dayshift business hours, as stipulated earlier. Work is to begin as soon as possible but no later than within 30 calendar days from date of award. The start date must be approved and coordinated with the VAMC Interior Designer.

7. Contract Type: Firm-Fixed Priced Contract

8. Evaluation Factors: Price, Authorization letter to distribute products if not the manufacturer.

See attached document: 36C24523Q1092 MSA Workstations.

See attached document: Blue Team Model Drawings.

Combined Synopsis/Solicitation Notice