36C24523Q1004 0001.docx

5. PROJECT NUMBER (if applicable)

CODE

7.

ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF

PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE

OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERE

D CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendmen t, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED

STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF

CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF

SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) Department of Veterans Affairs Network Contracting Office 5 Perry Point VA Medical Center Building 101C Perry Point, MD 21902 Department of Veterans Affairs Network Contracting Office 5 Perry Point VA Medical Center Building 101C Perry Point, MD 21902 To all Offerors/Bidders

36C24523Q1004

X X X 09-05-2023 at 5:00PM EST See CONTINUATION Page X RE: This amendment is to:

1. Extend the RFQ due date and time to 09-05-2023 at 5:00PM EST

2. Respond to solicitation questions

3. Add additional Line Items to the ordering periods

4. Add additional information to the statement of work.

5. No additional questions will be considered and no phone calls will be accepted regarding the solicitation.

All other terms and conditions remain the same.

Jameel Gordon Contracting Officer

CONTINUATION PAGE

QUESTIONS ARE WRITTEN IN BLACK & RESPONSES ARE WRITTEN IN RED

Additional sentences to the sow & additional line items are written in black.

I am inquiring if there is a current incumbent for solicitation 36C24523Q1004 or is this a new opportunity? This is a new requirement.

I also would like to know if there is a forecasted budget for this as well.

No. An interested party must complete the price/ cost schedule when submitting their quote.

1) Approximately, much mulch does your team currently use annually?

The contractor will have to determine this.

2) Lastly, will the contractor be expected to purchase flowers and foliage, or will your on-site staff continue to provide them?

The VA will purchase and the contractor will install.

3.a. it mentions all clippings and debris should be removed after mowing. It does not appear that is being completed currently. Are we to do that with every mowing?

Can you confirm if that is indeed the scope?

Yes. Clippings and debris shall be removed after every service visit.

3.d. Under mulching it says hemlock bark mulch. They currently have regular double shredded hardwood mulch. Could you confirm that please?

Double-shredded hardwood bark mulch is acceptable, as long as it does not fungus within 6 months of installation.

3.k. Can you please confirm the number of irrigation clocks and number of zones.

Two clocks:

1. Fisher House: 16 Zones

1. Patient Garage: 1 Zone

1. The price sheet just has qty 1 for each CLIN. Is the Government only wanting a price for 1 service? If so, what are the expected quantities for each CLIN?

The service priced as a quantity of one however the VA will have the option to order as many as needed. Example, if grass cutting is quoted at $4500.00 per cut, the VA will have the option to order as many of the CLIN as needed. Grass cutting would be every other week and estimated around 15/20 times between March through October.

1. We attended the site visit and noticed the grounds are very overgrown. Can the Government add a one-time clean-up of the grounds prior to the normal mowing and trimming services?

Yes.

1. Page 7 of the solicitation states - The Contractor shall not store any equipment, fuel, fuel mixtures or chemicals on any government property. We are checking to see if this is a strict requirement for the storage of equipment. Bringing and removing equipment each day will add an unnecessary mobilization cost for this contract if there is an area the contractor could use.

Would discuss this with the awardee. We want to make sure we stay within all of the environmental guidelines.

1. What is the estimated sq ft of mulch required per year?

The contractor would have to determine that.

1. Can a connex container be utilized on site for covered storage of equipment?

Would discuss this with the awardee. I want to make sure we stay within all of the environmental guidelines.

1. Can the “hemlock bark mulch” as stated in the solicitation be substituted with hardwood mulch in the case of material unavailability? Yes

1. Is there any format for the proposal? Yes, Use the SF1449 to submit your quote. Volumes or sections? Yes. Limitations on pages? Yes, Use the SF1449. Margins? Yes Please review Section . E.2 SUPPLEMENTAL INSTRUCTIONS TO OFFERORS, Offeror must:

2. Mulching is referenced but there is no CLIN for it, will a CLIN be added specifically for mulching? Yes

3. Spring cleaning, what does this entail?

Cleaning and remove limbs, leaves and debris for the winter months, Cleaning flower beds mulching and planting flowers.

6. What are the approved chemicals for weed treatment?

Approved list will be provided upon award. Products that contain 2-4-D are restricted on VHA grounds.

7. What are planting flats? Plants ready and available to be planted.

8. The RFQ states all pesticides shall be applied by a state of Oregon licensed applicator, is this accurate?

No. It should be Washington DC

9. How many flower beds are there? Approximately 5-10

10. What are normal business hours for the VAMC?

Normal business for these particular services is 0700 - 1530 or 7:00 AM – 3:30PM

ADDITIONS TO THE SOW

1. General: Added after sentence #3. The contractors should be licensed to perform services Landscaping services as well as adhere with the environmental requirements in the District of Columbia.

3. Project Requirements:

f. FERTILIZING, PESTICIDES AND HERBICIDES. Sentence #8. Changed from - All pesticides shall be applied by a state of Oregon licensed applicator. Changed to - All pesticides shall be applied by a Washington DC licensed pesticide applicator. Add as last sentence to the paragraph - Products that contain 2-4-D are restricted on VHA grounds.

5. Access, Work hours, and Identification, Add as 1st sentence in paragraph # 2 - Normal business for these particular services are 0700 - 1530 or 7:00 a.m. - 3:30 p.m.

ADDITIONAL LINE ITEMS

To Ordering Period 1 - Line Item – 0000 Description A one-time clean-up of the grounds prior to the normal mowing and trimming services.

Line Items to the ordering periods– 0016 Mulching Service, 1016 Mulching Service, 2016 Mulching Service, 3016 Mulching Service and 4016 Mulching Service

ITEM INFORMATION

One-time clean-up of the grounds prior to the normal mowing and trimming services.

Contract Period: Ordering Period 1 POP Begin: 10-01-2023 POP End: 09-30-2024 PRINCIPAL NAICS CODE: 561730 - Landscaping Services PRODUCT/SERVICE CODE: S208 - Housekeeping - Landscaping/Groundskeeping

Mulching Service Contract Period: Ordering Period 1 POP Begin: 10-01-2023 POP End: 09-30-2024

Mulching Service Contract Period: Ordering Period 2 POP Begin: 10-01-2024 POP End: 09-30-2025

Mulching Service Contract Period: Ordering Period 3 POP Begin: 10-01-2025 POP End: 09-30-2026

Mulching Service Contract Period: Ordering Period 4 POP Begin: 10-01-2026 POP End: 09-30-2027

Mulching Service Contract Period: Ordering Period 5 POP Begin: 10-01-2027 POP End: 09-30-2028