36C24523Q0944_1.docx

Attachment 1: Template for Combined Synopsis-Solicitation for Commercial Products and Commercial Services

GENERAL INFORMATION

VA Maryland Health Care System Contracting Officer (90C) P.O. Box 1000 Perry Point MD 21902

POINT OF CONTACT*

Rebecca Gobble

PLACE OF PERFORMANCE

Clarksburg WV

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

EMAIL DESCRIPTION

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

Combined Synopsis/Solicitation Notice

See attached RFQ 36C24523Q0944.

This solicitation is a Service-Disabled Veteran Owned Small Business Set-Aside.

Responses are due by 08/28/2023 at 2:00 P.M. EST.

Email responses to Rebecca.Gobble@va.gov

Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2023-02.

Note to CO: Obtain the most recent Federal Acquisition Circular (FAC) from ACQUISITION.GOV Federal Acquisition Regulation

This solicitation is set-aside for Service-Disabled Veteran Owned Small Business Set-Aside.

The associated North American Industrial Classification System (NAICS) code for this procurement is 334220.

The FSC/PSC is 5820.

The purpose of this requirement is to procure a Two-Way Radio Repeater System Upgrades for the VA Clarksburg Medical Center.

The VA Clarksburg is seeking an upgrade of the existing Police Radio System. The currently in use radios/system is at end of life and needs to be upgraded in order for our first responders to maintain communication with not only internal security staff but also with first responders outside of VA Clarksburg.

Please see the below line items and statement of need for additional details. Please read the Statement of Need section thoroughly as it details and provides in-depth information of what the VA requires for this procurement.

Supplies/Services

PRICE/COST SCHEDULE

ITEM INFORMATION

KAIROS DMR UHF LO (400-470 MHz) REPEATER, 1-25W

19" Mount Panel

CONVENTIONAL P25 PHASE1 LICENSE KAIROS

AMP 406-450MHZ, 3W INPUT, 50-100W OUTPUT

DUPLEXER 4 CAVITY UHF BPBR (450-470MHz ONLY)

POWER SUPPLY,35A,13.8VDC,19" RCK MNTD W SMRT CHRGR

KENWOOD VP8000, M3, BK

ADD:380-520 MHZ

ADD: INTRINSICALLY SAFE (CSA)

UHF WHIP ANTENNA 400-450 MHZ

LI-ION IS (3800 MAH) BATTERY

MIL-SPEC, IP54/55/67/68* SPEAKER MIC WITH ACTIVE NOISE REDUCTION

CHARGER, SIX UNIT RAPID RATE, VP-T

VP8000 LEATHER CASE, BELT LOOP (LG BATTERY)

KENWOOD VM5000, UHF (380-470 MHz)

KCH-19 DASH MOUNT CONTROL HEAD

MIL-SPEC STANDARD ELECTRIC MOBILE MICROPHONE (8- PIN MOD. PLUG)

DC CABLE - 10 FT

STANDARD DECK MOUNTING BRACKET

IGNITION SENSE CABLE

CONTROL STATION ANTENNA KIT INCLUDES: - 100 FT 1/2" HELIAX CABLE - CONNECTORS - POLYPHASER - JUMPER - ANTENNA - ANTENNA MOUNT -INSTALLATION OF ANTENNA KIT

12U EXTRA DEPTH RACK ENCLOSURE CABINET

REPEATER CONFIGURATION, PROGRAMMING, AND INSTALLATION

TRAINING FOR SYSTEM USAGE

RADIO PROGRAMMING - NON P25

Software and Firmware Updates, Technical Support Via Phone, Programming, Service Labor, Parts or Depot Charges to Repair Covered Equipment, On-Site Equipment Service, 24x7x365 On-Site Service of Repeaters, Control Stations, Consoles, Mission Critical Components

Statement of Need VA Clarksburg

STATEMENT OF NEED AND GENERAL SPECIFICATIONS FOR KENWOOD POLICE RADIO SYSTEM OR EQUAL

1. Background VA Clarksburg is seeking an upgrade of our Police Radio System. Our existing radios/system is at end of life and needs to be upgraded in order for our first responders to maintain communication with not only internal security staff but also with first responders outside of VA Clarksburg.

2. Specifications Please see the items list above for specifications.

3. Installation Vendor is responsible for providing the following installation services.

1. Install a UHF Two Way Radio Repeater system with an exterior antenna.

2. Set up and program the repeater before delivery.

3. Install/mount the repeater in an enclosed indoor cabinet.

4. Program and configure 30 portable radios to operate with the repeater.

5. Install two dash-mounted mobile radios in vehicles (vehicles to be determined).

6. Provide one day of training after the installation is complete.

7. Conduct a site survey to assess the location for the antenna and repeater installation.

8. Determine the optimal placement for the antenna on the building exterior.

9. Ensure proper grounding for the system.

10. Mount the UHF antenna on the exterior of the building.

11. Install 100 ft of coaxial cable and connectors from the antenna to the repeater.

4. Radio Programming Vendor is responsible for providing radio programming as specified below.

1. Pre-configure and program the repeater before delivery.

2. Program and configure 30 portable radios to operate with the repeater.

3. Install and program two dash-mounted mobile radios in vehicles.

5. Testing and Commissioning Vendor is responsible for providing the following testing and commissioning services.

1. Conduct thorough testing to ensure proper functionality of the repeater system.

2. Verify the range and quality of communication between the radios and the repeater.

3. Test the mobile radios in the vehicles for effective transmission and reception.

6. Training Vendor is responsible for providing the following training services upon completion of installation.

1. Provide one day of on-site training for the users of the radios and the repeater system.

2. Educate users on proper operation, features, and maintenance of the equipment.

7. Encryption Capability Radios/system must be able to be encrypted to allow for communication with local law enforcement. Additionally, the radio/system must be in compliance with WV SIRN System (See below for description of SIRN).

The West Virginia Statewide Interoperable Radio Network is a partnership of municipal, county, state and federal public safety entities to establish and maintain a state‐wide interoperable radio network. This radio network is comprised of a UHF digital P25 compliant trunked radio system that utilizes some of the latest technologies.

8. Delivery Location Attn: (Ryan Haney) Louis A. Johnson Medical Center 1 Medical Center Drive Clarksburg, WV 26301

Prior to delivery, Contracting Officer Representative and/or Service Line Representative shall receive shipping information from Contractor and forward to Logistics.

The Contractor must comply and provide all necessary information to VA Clarksburg. Otherwise, the delivery may be refused and require redelivery at no additional cost to the government.

9. Requested Delivery Date Delivery of equipment is requested to occur on or before September 30, 2023.

10. Safety Data Sheet (SDS) If applicable, contractor shall provide three (3) copies of each Safety Data Sheet for every product, chemical, etc. SDS sheets shall be provided for any material on the same day those materials arrive on VA property.

11. Delivery Coordination Normal business hours for acceptance of deliveries are 7:00am-3:30pm, Monday thru Friday excluding Federal Holidays. Deliveries must be coordinated in advance with COR or Service Line Representative once a ship date is established. A Logistics Representative shall be the only VA entity signing for freight received on this requirement. The VA-issued purchase order number must be included in the packing slip. All items included in the requirement shall be shipped and delivered to site at same time. If deliveries must be broken into several shipments due to size, this must be coordinated in advance with the COR or Service Line Representative. Failure to coordinate shipment with COR or Service Line Representative may result in failure to deliver and cause re-scheduling of delivery/freight at no charge to the government.

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Items”

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items”

3. FAR 52.211-6, “Brand Name or Equal”

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” 03/11/2021

· FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” 03/11/2021

· FAR 52.211-6 “Brand Name Or Equal”

The following subparagraphs of FAR 52.212-5 are applicable:

All quoters shall submit the following: Please see below information in accordance to FAR 52.212-1(b).

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The following are the decision factors:

· The radio system must be a UHF Two Way Radio Repeater System with an exterior antenna.

· The vendor must be able to program and configure 30 portable radios to operate with the repeater system.

· The vendor must conduct a site survey to assess the best location for the antenna and repeater installation.

· The Radio and System must be able to be encrypted to allow for communication with local law enforcement.

· The Radio System must be in compliance with West Virginia’s SIRN (The West Virginia Statewide Interoperable Radio Network) System.

Responses should contain your best terms, conditions and shipping costs.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during pre-award testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 08/28/2023 at 2:00 P.M. EST. to Rebecca.Gobble@va.gov Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers, or revisions are due.

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact Rebecca Gobble, Contracting Officer, 410-642-2411 x.26534, Rebecca.Gobble@va.gov

Effective Date: 03/15/2023 Revision: 01