36C24523Q0556.docx

SUBJECT*

Fire Door Inspection and Repair for Compliance Multi Award BPA DC VAMC

GENERAL INFORMATION

SET-ASIDE

VAMC

10 N Greene St Baltimore MD 21201

POINT OF CONTACT*

Contracting Officer William Chris Galletta william.galletta@va.gov

PLACE OF PERFORMANCE

VAMC

FMS 138

10 N Greene St

Baltimore MD

COUNTRY

ADDITIONAL INFORMATION

Sources Sought Notice Sources Sought Notice

DESCRIPTION

Sources Sought Notice

SCOPE OF WORK

Fire Door Inspection and Repair for Compliance

I. INTRODUCTION:

The VAMCDC is required to maintain the operation and fire rating of approximately 449 fire barrier doors contained within the facility, IAW the most recent edition of NFPA 80, as well as The Joint Commission. This Multiple Award BPA is for the inspection, report and repair of all deficiencies found in the most recent reports needed to bring the door assemblies into regulatory compliance.

II. DEFINITIONS/ACRONYMS:

A. CO - Contracting Officer B. COR - Contracting Officer's Representative.

C. FSE - Field Service Engineer. A person who is authorized by the contractor to perform maintenance (corrective and/or preventive) services on the VAMC premises.

D. VESR - Vendor Engineering Service Report. A documentation of the services rendered for each incidence of work performance under the terms and conditions of the contract.

E. Authorization Signature - COR signature; indicates work status is accepted as stated in VESR.

F. VAMC - Department of Veterans Affairs Medical Center, Manchester.

G. Contractor- Vendor performing service.

H. PPE- Personal Protective Equipment (Head, eye, foot protection)

I. Fire Door Assembly- Includes the door frame, leaf, vision light, locks, latches and associated hardware of a rated door enclosure.

J. IAW- In Accordance With (reference to a policy, standard or code)

III. SCOPE :

Provide all parts and labor to correct deficiencies and bring all fire door assemblies into compliance with current regulations found in the latest inspections preformed . Repairs and ratings shall be in accordance with the most recent edition of The National Fire Protection Association’s (NFPA) standard “NFPA 80: Standard for Fire Doors and Other Opening Protectives, Chapter 5 Inspection, Testing, and Maintenance”.

Please note that all the deficient items to be replaced are found in the most recent fire door inspection report.

All repairs shall be in accordance with the equipment manufacturer’s requirements and\or applicable laws, regulations, codes, etc.An extension may be granted at the discretion of the COR under the direction of the CO on a case by case basis. Each request for an extension must include and explanation for the delay, and estimated time of completion, and evidence to clearly show that the contractor has made every effort to repair the door assembly as timely as possible .The Contractor shall furnish all supplies, materials, and equipment to perform repairs. All parts and materials shall be of the original manufacturer’s design and specification, or equal thereto.

IV. HOURS OF COVERAGE:

Normal hours of coverage are Monday through Friday from 6:00 a.m. to 3:30p.m., excluding holidays. All service shall be performed during normal hours of coverage unless requested or approved by COR or his/her designee.

V. DOCUMENTATION/REPORTS:

The contractor must submit the preliminary report to the COR or designee at the time of departure.

The final documentation report shall include, but not limited to the following:

· Fire Door Assembly and Location

· General condition of each item repaired.

· Detailed written descriptions of repairs made.

In addition, each VESR must, at a minimum, document the following data legibly and in complete detail:

A. Name of Contractor and Contract Number.

B. Name of FSE who performed services.

C. Contractor service VESR number/log number.

D. Date, time (starting and ending), equipment downtime and hours on-site for service call.

E. Identification of door assembly to be serviced. (ID Number, Manufacturer's name, Fire door assembly, and any other Manufacturer's identification numbers.)

F. Itemized description of services performed.

G. Total cost to be billed for the visit.

H. Signatures of FSE performing service described.

VI. ARRIVAL (CHECK-IN/CHECK-OUT) REQUIREMENTS:

The Contractor shall be required to report to Engineering Service to log in. This check in/check out is mandatory. Upon check in, ALL members of Contractor group must sign out a “CONTRACTOR” badge.

When the service is completed, the FSE shall document services rendered on a legible VESR(s). and submit to the COR or designee, at the time of departure.

Work sites shall be left in the same manner of cleanliness and order in which they were found. Contractor will provide their own waste disposal, if any.

VII. ADDITIONAL CHARGES:

There will be no additional charge for time spent at the site (during or after normal hours of coverage) awaiting the arrival of additional FSE and/or delivery of parts.

No change order will be considered for credit or additional cost, unless there is more than a 10% variation from the above stated number of door assemblies.

VIII. REPORTING REQUIRED SERVICES:

CORRECTIONS/REPAIRS REQUIRED: The Contractor shall immediately, but no later than twenty-four (24) consecutive hours after discovery, notify the CO and COR (in writing) of the existence or the development of any defects in, or repairs required, outside of the contracted amount of repairs to be made.

IX. COMPETENCY OF PERSONNEL SERVICING EQUIPMENT:

A. Each respondent must have an established business, with an office and full time staff. The staff includes a "fully qualified" FSE and a "fully qualified" FSE who will serve as the backup.

B. "Fully Qualified" is based upon training and on experience in the field. For training, the FSE(s) has successfully completed a formalized training program for the inspection, testing and maintenance of fire door assemblies, IAW the most recent edition of NFPA 80.

C. The FSEs shall be authorized by the Contractor to perform the maintenance services. All work shall be performed by "Fully Qualified" competent FSEs. The Contractor shall provide written assurance of the competency of their personnel and a list of credentials of approved FSEs for each make and model the Contractor services at the VAMC. The CO may authenticate the training requirements, request training certificates or credentials from the Contractor at any time for any personnel who are servicing or installing any VAMC equipment. The CO and/or COR specifically reserve the right to reject any of the Contractor's personnel and refuse them permission to work on the VAMC equipment.

D. If subcontractor(s) are used, they must be approved by the CO; the Contractor shall submit any proposed change in subcontractor(s) to the CO for approval/disapproval.

X. IDENTIFICATION, PARKING, SMOKING AND VA REGULATIONS:

A. The Contractor's FSEs shall wear identification (visible) at all times while on the premises of the VAMC.

B. It is the responsibility of the Contractor to park in the appropriate designated parking areas. The VAMC will not invalidate or make reimbursement for parking violations of the Contractor under any conditions.

C. Smoking is prohibited inside any buildings at the VAMC.

D. Possession of illicit drugs, alcohol, and weapons are prohibited. Enclosed containers, including tool kits, shall be subject to search.

E. Proper PPE shall be worn, as necessary to the task being performed and/or the area, where work is being conducted.

F. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state or municipal court and immediate dismissal from the site.

See attached document: Fire Door Inspections Washington DC VAMC 2022.