36C24523Q0345 3 3 23.docx

36C24523Q0345

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

512-23-1-637-0002

36C24523Q0345 03-03-2023 Crystal Brown 410-642-2411 03-17-2023

2PM

EDT

Department of Veterans Affairs

VAMC

Building 101C Perry Point MD 21902 Crystal Brown Crystal.Brown5@va.gov

X X

562211 $47.0

N/A

Department of Veterans Affairs VAMC(512) Warehouse 10 N Greene St

Baltimore MD 21201

Department of Veterans Affairs

VAMC

Crystal Brown Building 101C Perry Point MD 21902

PAYMENT WILL BE MADE BY

FSC e-Invoice Payment Invoice must be submitted electronically http://www.fsc.va.gov/einvoice.asp Invoice Setup Information 1-877-489-6135

See CONTINUATION Page

DEPARTMENT OF VETERANS AFFAIRS MARYLAND HEALTHCARE SYSTEM

(VAMHCS) HAZARDOUS WASTE FIXED PRICE SINGLE AWARD BPA.

REFERENCE SOW & PRICE/COST SCHEDULE FOR DETAILS

QUOTES WILL BE EVALUATED USING COMPARATIVE ANALYSIS

REFERENCE E.2 and E.5 ALL QUESTIONS MUST BE RECEIVED BY March 10, 2023 9:00 AM EST

ALL QUOTES MUST BE RECEIVED BY MARCH 17, 2023 2PM EST

Submit to: Crystal.Brown5@va.gov

ORDERING PERIOD 1: 05/01/2023 - 09/30/2023

ORDERING PERIOD 2: 10/01/2023 - 09/30/2024

ORDERING PERIOD 3: 10/01/2024 - 09/30/2025

ORDERING PERIOD 4: 10/01/2025 - 09/30/2026

ORDERING PERIOD 5: 10/01/2026 - 09/30/2027

Contractor shall be responsible for the correct title classification of workers and compliance with all applicable wage and hour laws.

See CONTINUATION Page

Darren Morris

VA-VHA-RPOE-2022-223764

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 STATEMENT OF WORK

STATEMENT OF WORK

VAMHCS Hazardous Waste Characterization, Management, Disposal, Training and Emergency Response Services Period of Performance: Blanket Purchase Agreement for Five Ordering Periods

DESCRIPTION OF SERVICES AND SCOPE:

Services are for three (3) VA Medical Centers and five (5) Community Based Outpatient Clinics (CBOC) located in the Department of Veterans Affairs (VA) Maryland Health Care System (VAMHCS). This will include any proposed or newly constructed sites that may be included after the award. The Contractor must provide a Best Value Blanket Purchase Agreement (BPA) with five ordering periods (53 months: base period for five months and four ordering periods at 12 months each). for four statement of work (SOW) elements to accomplish:

Waste characterization Management and disposal Training Emergency response services

This will be required for hazardous (including pharmaceutical), mixed hazardous/biohazardous, non-hazardous, radiological, and mixed radiological/hazardous wastes and/or materials as well as universal waste and/or materials management, disposal and/or recycling; lab pack management and disposal services; radiological and mixed radiological/hazardous waste management (including waste sampling, testing, and analysis if needed for hazardous waste/material characterization as well as pharmacy formulary/active drug list characterization) and disposal services; training and emergency spill response services in accordance with current federal, state and local regulations.

The SOW elements are as follows:

1. Characterization: Sampling, Testing, Analysis and Waste Profile Services

2. Waste Management, Removal, and Disposal Services

3. Training Services

4. Emergency Response Services

Services must include all labor, materials, tools, equipment, analysis, travel, transportation, documentation, waste treatment, disposal and support services required to categorize, package, transport, document and dispose of hazardous, mixed hazardous and biological, non-hazardous, asbestos, radiological, mixed radiological and hazardous waste and universal wastes from all VAMHCS facilities.

The Contractor must possess the necessary technical expertise and resources required by this solicitation to be considered for agreement award.

The Contractor must provide twenty-four (24) hours per day, seven (7) days per week emergency response services for spills/releases of hazardous materials/wastes, and radiological, biomedical, and universal wastes as well as releases into Waters of the United States such as those at the Perry Point VAMC.

The Green Environmental Management System (GEMS) Program Manager or designee for each facility will arrange for routine (non-emergency) waste pickup (including SAA waste pickups) based upon rate of generation.

The Contractor will be required to provide annual RCRA hazardous waste, universal waste, and DOT training to a maximum of six (6) VA employees (at least two training events per year) virtually or at the VAMHCS upon request.

The GEMS Program Manager or designee for each facility will arrange for waste sampling based upon need.

The Contracting Officer (CO) will designate a Contracting Officer’s Representative (COR) to act for him/her in furnishing technical guidance and advice to generally monitor the work to be performed under this agreement. Such designation will be in writing and will define the scope and limitation of the COR’s authority. A copy of the designation must be furnished to the Contractor.

Work will normally be performed between the hours of 8:00 AM and 4:00 PM local time, Monday through Friday, excluding National Holidays. The facility GEMS Program Manager or designees and the COR are available during those hours for the approval of manifests and other required documentation, unless unusual circumstances require services during an unscheduled time period.

See Attachment 1 for list of facilities, finance office address and points of contact.

SPECIFIC REQUIREMENTS: SOW ELEMENTS:

1. CHARACTERIZATION: SAMPLING, TESTING, ANALYSIS AND WASTE PROFILE SERVICES:

The contractor will utilize the facility’s hazardous waste characterization data to develop the disposal profile for each waste stream. The Contractor will include the waste stream disposal method on each profile and provide the facility with an approved signed copy. The Contractor will conduct an annual profile review with each facility to assure accuracy and completeness of documentation for each waste stream.

The Contractor must conduct sampling for waste and/or potentially hazardous materials determination if the facility does not have characterization for a particular hazardous waste and/or potentially hazardous material within fourteen (14) calendar days of the facility GEMS Program Manager or designee’s verbal or written request and direction. The Contractor must supply appropriate sample containers for a given test parameter when samples are taken by VA employees. Sample containers must be delivered to the requesting facility no later than fourteen (14) calendar days from the original request. The Contractor must pick up and transport non-emergency samples collected by the VA to the Contractor’s designated laboratory within four (4) calendar days of receiving a verbal or written request from the facility GEMS Program Manager or designee. All samples collected must be done in a manner that is representative of the waste stream characteristics and volume.

The Contractor must obtain permission from the GEMS Program Manager or designee for the affected facility prior to conducting chemical analysis to be charged against the agreement. The VA reserves the right to handle a particular waste stream outside of the scope of this agreement if it can be recycled, disposed, or treated locally, or if the price of disposal is significantly less than provided by the offeror.

The Contractor’s designated Laboratory must be EPA-approved and certified. The laboratory must use EPA-approved methodologies for sample analyses. The Contractor must use only personnel who have been certified to perform the sampling services. Some analyses may require local certification as well. The Contractor must provide all sampling apparatus as required.

For standard, routine turnaround, the Contractor must provide informal sample results of the chemical analysis of all samples to the facility GEMS Program Manager or designee within fourteen (14) calendar days of each sample’s submittal. The Contractor or the laboratory must supply informal results to the facility GEMS Program Manager or designee via facsimile or email.

For non-routine turnaround, the facility GEMS Program Manager or designee must instruct the Contractor or the laboratory to provide laboratory analysis and informal sample results in a shorter time frame. These special time frames, as measured from the start date through the completion date, will be five (5) calendar days, forty-eight (48) hours, or twenty-four (24) hours turnaround. The Contractor or the lab may provide such informal results to the facility GEMS Program Manager or designee via facsimile within the specified timeframe.

The Contractor must provide the facility GEMS Program Manager or designee with formal written laboratory certificates of analysis for all sample results within twenty-one (21) calendar days of each sample submittal. The contractor will complete associated waste profiles based on formal written laboratory analyses as outlined in “a” of this section of the agreement.

The Contractor must provide Chain-of-Custody documentation for all samples submitted for laboratory analysis prior to transporting the sample(s) from the VA facility and a final copy must be provided with the final laboratory analysis report. This Chain-of-Custody documentation must have, at a minimum, the following: both the Contractor and facility names appearing as Agent and Client, site location, unique identification of each sample submitted, analysis to be performed on each sample, the quantity and type of sample containers submitted, the date and time the samples were collected, and the result turnaround time. This Chain-of-Custody must also be signed, with date and time, by the individuals relinquishing and receiving the samples.

Contractor shall assume five (5) EPA analytical tests per year for TCLP volatiles; semi-volatiles; RCRA metals; RCRA herbicides and pesticides; and full RCRA TCLP; PCBs; Flash point; pH; Reactive Cyanide/Sulfide; Asbestos (PLM and TEM); as well as any other analysis methods and technically-qualified labor (such as a field chemist with training and qualifications listed in Section 3.0), transportation, vehicle, and all required supplies needed to accomplish the tasks within this SOW element of the agreement.

The contractor shall analyze and characterize the pharmacy formulary/VAMHCS active drug lists and any non-formulary drugs added to the pharmacy inventory for the VAMHCS on a semi-annual basis and provide a sortable spreadsheet to the GEMS Program Manager that details all pharmaceuticals in Formulary and non-formulary drugs along with their corresponding EPA and State Hazardous Waste ID as well as NIOSH hazardous drug category; and proper waste management (such as “Black RCRA Container for U and D-listed” or “P-Listed Quart Container” or “Non-Hazardous Pharmaceutical Waste Container” or “Sharps Container,” etc.). The contractor shall provide a database for the management of all identified hazardous waste characterizations. At a minimum the database should be searchable and should allow the GEMS manager or Designee to add and remove waste characterizations as needed.

Contractor shall assume one initial pharmacy formulary review in the base year of the agreement and 2 reviews per year for each ordering period (year) exercised.

The contractor shall maintain copies of all waste or potentially hazardous material determinations for 3 years or the length of the agreement (whichever is longer) and shall provide a copy to the VAMHCS.

All work within this SOW element as well as all work completed as part of this agreement must be performed in accordance with all applicable, Federal, State, Local and all governing regulations.

2. WASTE MANAGEMENT, REMOVAL AND DISPOSAL:

The contractor will be required to provide removal services for hazardous, mixed hazardous/biohazardous, non-hazardous, radiological, and mixed radiological/hazardous wastes and/or materials as well as universal waste and/or materials management, disposal and/or recycling; lab pack management and disposal services; radiological and mixed radiological/hazardous wastes and pharmaceutical wastes. Contractor shall supply all of the DOT-approved containers for all of the types of wastes being stored and/or shipped for this agreement (including overpacks and overpack service if needed). Contractor shall supply all pertinent, legally-required HAZCOM labels for all containers; SAAs; and CAAs for this agreement. Types of wastes generated are identified in Attachment 3. Additional wastes not listed may be added to this agreement at the discretion of the COR and CO if such wastes are identified during the process of this agreement. Since some waste streams may technically be shipped under multiple waste stream types, the VA reserves the right to choose the most advantageous waste stream based on cost or disposal method. Additionally, since many of the waste streams are the same or similar from facility to facility in the VAMHCS, the Contractor is expected to manage and dispose of each waste stream in a consistent manner within the VAMHCS. Please note, quantities may vary based on VAMHCS mission and/or priorities.

The Contractor will be responsible for the collection of hazardous, mixed hazardous/biohazardous, non-hazardous, as well as universal waste and/or materials and pharmaceutical waste from three (3) VA Medical Centers and approximately five (5) CBOC’s. The contractor will also be responsible for the collection of radiological and mixed radiological/hazardous wastes and/or materials from one (1) of the VA Medical Centers. Wastes will be collected from several locations at each medical center (See Attachment 1- for pick up locations), and include collection from all satellite accumulation areas (SAAs) at the three (3) VA Medical Centers and approximately five (5) CBOC’s in areas such as laboratories, clinics, nursing and office areas and maintenance areas located throughout the VA Maryland Healthcare System (VAMHCS). Waste quantities and poundage from SAAs will vary from quart size to 55-gallon drums and will range from <2 pounds to 500 pounds for larger polyethylene and steel drums. The wastes will be segregated by hazard class or chemical compatibility and labeled appropriately. Contractor will bring wastes to the designated Central Accumulation Area (CAA) from SAAs for final storage prior to off-site shipment at frequencies determined by the facility GEMS Program Manager or designee. The Contractor must properly label and store each waste container according to EPA and the State requirements for the VA Medical Center. Upon request, Contractor must provide services to routinely clean the CAA secondary containment trays that may have collected debris, packing material or spill material. Contractor must provide technically-qualified personnel (with training and qualifications listed in Section 3.0) such as field technicians and all appropriate material handling equipment and PPE for these services.

The Contractor must conduct bi-weekly inspections of all satellite accumulation areas (SAAs) at the facilities that request these services, from the list provided in Attachment 2 of this agreement. The SAAs will be inspected according to the guidelines provided by the State in which the facility resides, or as requested by facility personnel. The inspection checklist will be made available in both hard copy and electronically to the facility GEMS Program Manager or designee and electronically to the COR. The Contractor must be capable of generating/providing reports to identify problem areas by facility, satellite accumulation area, by date or other fields as deemed appropriate. Upon identifying SAA deficiencies, the Contractor will note the deficiency in the inspection report, correct the deficiencies and note in the inspection report corrections that were implemented. The Contractor will also report to the facility GEMS Program Manager or designee which (if any) SAAs they were not able to inspect. The Contractor shall update the SAA inspection reports each time they are onsite and when locations are added or removed. The Contractor must also conduct and document weekly MAA inspections, where applicable and when requested, identifying, and correcting all noted discrepancies. Contractor is responsible for training new employees to perform onsite activities, SAA inspections, waste management and regulatory requirements. The VA will not be invoiced for additional Contractor staff to accomplish this training.

The Contractor must consolidate all wastes in the manner most cost effective and beneficial to the Government. The Contractor cost must include all DOT-approved waste collection containers required of various sizes, mounting hardware, labels, foot pedal stands and labor to install if necessary.

The Contractor must properly containerize all lab-packs and assume all safety measures (example: PPE) to prevent harm or injury to VA patients, visitors, employees, contractor employees and the environment (example: storm drain covers). VA Safety Officer/Specialists, Industrial Hygienists, GEMS Program Managers and VA Police have the authority under this agreement to present a verbal “stop work order” pertaining to job activity they reasonably believe represents an imminent hazard to life, property, or the environment. This verbal order must be followed up by a written stop work order issued by the Contracting Officer as soon as feasible after the imminently hazardous situation has been stabilized or abated.

Should hazardous (including pharmaceutical), biological, radiological, or universal waste and/or potentially hazardous material be released during the performance of services under this agreement, through no fault of the VA facilities, the Contractor will be responsible for all costs associated with the satisfactory remediation of the incident. This will include the cost of all labor and materials as well as any actual damages incurred to the facility and harm caused to patients, visitors, and staff of the medical center. The remediation efforts must be performed to the satisfaction of the appropriate regulatory authorities, the facility GEMS Program Manager or designee and the CO.

The Contractor must schedule shipment of wastes and/or materials within seven (7) calendar days of receipt of a written/verbal request from the facility GEMS Program Manager or designee and make pickup within fourteen (14) calendar days after receipt of the written/verbal request. The Contractor must coordinate pickup times with the facility GEMS Program Manager or designee. If shipment cannot be scheduled or executed within the required timeframes, the Contractor must provide the following in writing to the facility GEMS Program Manager or designee and the COR: 1) the reason for the delay and 2) the anticipated date when the shipment will be made. This notification must be made within 24 hours of identifying the conditions causing the delay. The contractor must over-pack, if needed, and remove waste at the same time. The waste must be over-packed and removed with-in the seven (7) day window.

The Government requires services on a recurring basis. It is the intent of this agreement to have a regular pick up on either a monthly, bi-monthly or quarterly basis schedule depending on the facility. There must be no penalty or additional costs incurred should a medical center or CBOC require more or less than the estimated pickups or disposal volume outlined in the schedule of costs.

The Contractor will provide all recordkeeping and Reports. This will include but is not limited to manifests, land bans [land disposal restriction (LDR) forms], certificates of destruction and recycling, and documentation that apply to the removal and disposal of hazardous, universal, and non-hazardous waste and radiological activities conducted by its workforces and/or its subcontractors in compliance with all current Federal, State, and local regulations, policies, and procedures. Upon request the Contractor will provide an electronic copy of the manifest within forty-eight (48) hours prior to the onsite services. All documentation completed by the Contractor must be properly executed and neatly hand- written or typed to ensure the legibility of all copies. For locations that utilize the Contractor for routine onsite waste management, the Contractor will prepare and label waste containers for shipment as waste is being generated to reduce the amount of onsite time on shipment days. Some locations may submit an inventory prior to shipment and ask the Contractor to provide a cost estimate and how each waste stream will be packaged for transport. Certificates of disposal shall include the disposal method for each waste stream. Contractor shall use a calibrated scale to accurately record the weight of each waste container on all shipping documents. Additional recordkeeping and reporting requirements include:

Contractor shall complete Resource Conservation and Recovery Act (RCRA) Biennial Reports for all Large Quantity Generators (LQG) within the VAMHCS. The contractor shall provide necessary data to complete the biennial report including all aspects on the Waste Generation and Management (GM) forms including: Source Codes, Form Codes, Quantities, Management Method, and EPA and state Waste Codes. The contractor shall provide technical assistance to VAMHCS facilities in timely completion of Biennial Reports.

Contractor must have a centralized waste tracking system that can be used via the internet and that can export all hazardous waste data to the VA via a Microsoft Excel spreadsheet, or other manner approved by the COR. The centralized tracking system will include a database for all waste characterizations and determinations, universal bill of lading for universal wastes, methods of final (end) disposal, certificates of disposal, monthly, invoice copies, and a tracking system for hazardous materials spills.

All manifests, waste determinations, waste generation data, shipping information and other data required for the proper execution of this agreement will be maintained by the contractor in an electronic database format that is exportable through Microsoft Excel or other manner approved by the COR/GEMS Manager. This system should enable tracking of generator status, generate monthly, quarterly, or annual reports, and enable tracking of compliance dates.

The Contractor shall routinely review industry disposal options that provide less environmental impact (e.g., waste to energy, recycling) and evaluate the VA’s waste streams annually for opportunities for waste management efficiency and minimization and provide the VA with a written report identifying which waste streams were reviewed and any opportunities for consideration. The Government is interested in aggressively pursuing waste minimization opportunities, improving its existing waste management processes, and incorporating best practices from the waste management industry. As part of the submittal process, please provide examples of waste minimization practices or programs that your firm has developed for other facilities. Specific examples from healthcare or research facilities are preferred.

The contractor shall comply with all pre-transport requirements of 40 CFR 262.30-262.33. Prior to the removal and transport of hazardous (including pharmaceuticals), mixed hazardous/biological, universal, radiological, and non-hazardous waste generated by the VA, the Contractor will obtain approval and signature for each manifest from the VA facility’s GEMS Program Manager or designee verifying that the Contractor has accepted the waste from the VA and that the waste was properly shipped for treatment or disposal. Manifests not signed by the GEMS Program Manager or designee will not be deemed valid. The Generator copy, Generator State Copy and Destination State Copy of the executed manifest will be provided to the facility GEMS Program Manager or designee before the removal of any waste from the facility. A signed Designated Facility copy of each manifest certifying receipt of the waste covered by the manifest must be provided to the facility within thirty (30) calendar days of initial transport. This may also include submittal of hazardous waste manifests and LDR paperwork into the EPA RCRA eManifest system.

All hazardous; non-hazardous; and radiological materials generated by VAMHCS facilities must be disposed of by the Contractor in accordance with current Federal, State, and local guidelines governing regulated hazardous; non-hazardous and radiological wastes.

The Contractor must dispose of hazardous (including pharmaceuticals); non-hazardous; and radiological waste and/or materials in a manner that leaves no future expense potential to the VA or the federal government. Wastes will be disposed of in the following preferred priority:

Recycling of chemicals for future use.

Fuel blending or energy recovery Incineration at a RCRA Part B permitted incineration Treatment of the chemical waste (at a facility approved for such processing by an appropriate state or federal agency) using neutralization, stabilization or landfill in a manner that renders it no longer a hazardous waste as defined in 40 CFR.

The long-term internment (burial) in a secure landfill site approved for such by the appropriate state or federal agency.

Radiological waste disposal will be done in accordance with the Atomic Energy Act (AEA) and RCRA as required.

Acceptance of the hazardous waste at a properly permitted treatment, storage, or disposal site does not constitute disposal and/or completion of the agreement. The Contractor must obtain and provide to the facility GEMS Program Manager or designee all necessary documentation to prove that the timely end disposal of all items has been accomplished including certificates of recycling and final disposal certificates within 90 calendar days of the shipment date.

Shipments outside of this country are prohibited under this agreement (unless prior approval is received in writing from the COR).

3. TRAINING SERVICES:

The Contractor will provide annual RCRA Hazardous Waste and Department of Transportation training for employees who handle hazardous, mixed hazardous/biomedical, radiological and/or universal waste within sixty (60) calendar days of the request for that training. Training will either be virtual or face-to-face depending on the request from the VA.

The hazardous waste training program will provide training to employees who generate hazardous waste in Satellite Accumulation Areas, that have hazardous waste management responsibilities at each medical center, who sign hazardous waste manifests or who are authorized to serve as their respective facility’s hazardous waste coordinator. Training will incorporate state specific regulations and include storage, manifest completion, lab packing, records management, emergency responsibilities, Land Disposal Restrictions, and other pertinent topics. The program will also include Department of Transportation (DoT) Hazardous Materials training that meet the requirements of 49 C.F.R.§172.704(a),

(c) and (d).

The Contractor will be required to provide Resource Conservation and Recovery Act (RCRA) training per the state and federal regulations as well as DOT training to all employees with responsibilities for management of hazardous waste at each facility and who ship, prepare, or sign hazardous waste manifests or other hazardous materials shipping papers covered under 49 C.F.R.§ 172.704(a),(c) and (d).* Contractor will be required to provide this training to up to six (6) VA employees virtually or in-person per VAMHCS GEMS Manager and/or COR.

4. EMERGENCY RESPONSE:

The selected contractor will be identified within the facility hazardous waste contingency plan as a primary spill response contractor capable of managing large scale chemical and hazardous material spills including spills to waters of the U.S. Note: the selected contractor will not be required to develop the facility hazardous waste contingency plans for the facilities.

The Contractor must have the capability to provide twenty-four (24) hours per day, seven (7) days per week, emergency response services for spills/releases of hazardous materials and/or wastes, radiological wastes, biomedical and universal wastes, including spills to waters of the U.S.

The Contractor must respond within two (2) hours to spill incidents at each medical center and each Community Based Outpatient Clinic to conduct spill mitigation activities (including spills to waters of the U.S.), neutralize and contain spilled products, provide expert advice concerning products and their potential impacts on people and the environment (including waters of the U.S.). Response is defined by having personnel and equipment onsite to begin spill cleanup at each medical center or CBOC. If the Contractor fails to respond within two (2) hours at each Medical Center, VA reserves the right to obtain the required service from another source capable of full performance of these agreement requirements, and to charge the contractor with any excess cost which may result there from. Response must include spill cleanup at each medical center or CBOC, the handling and disposal of products or product residuals generated as a result of a spill and the preparation of required documentation on behalf of the facility. Contractor shall be able to respond to emergency hazardous waste or material spills (including those to the waters of the U.S.) or have the ability to draw on other resources (specialized, hazardous waste subcontractors) for emergency response to a variety of Hazardous materials or waste spills, including those to waters of the U.S. A 1% reduction in total invoice costs will be applied for every 30 minutes past the 2-hour response time.

The contractor must also possess the capability to respond within the emergency response timeframes to assess any potentially unstable/reactive hazardous substance identified, and to effect on-site remote opening and stabilization as appropriate within twenty-four (24) hours.

The Contractor must be able to identify spilled product, conduct spill mitigation activities (e.g., containment, diversion from storm drains as well as spills to waters of the U.S.), neutralize and/or contain spilled product, provide expert advice concerning products and their potential impacts, undertake spill cleanup activities (including to waters of the U.S.), handle, and dispose of spilled product and residuals, and prepare appropriate documentation on behalf of the facility.

Contractor must be able to show past performance of emergency response and spill cleanup activities within waters of the U.S.

Documentation of all emergency response actions taken and pricing for emergency services rendered by the Contractor will be provided to the facility GEMS Program Manager or designee and the COR within twenty-four (24) hours of termination of Contractor emergency response-related activities.

LICENSES, PERMITS AND SPECIAL QUALIFICATIONS:

The Contractor must, without additional cost to the Government, provide and maintain all licenses and permits for operational personnel, trailers, containers, vehicles, and other resources required for proper removal of hazardous and non- hazardous chemical waste in accordance with all applicable Federal, State, Municipal, and local regulations (e.g., OSHA, EPA, MDE, 49 CFR (DOT) including, but not limited to HM-18). If appropriate licenses are not maintained in accordance with Federal and State requirements, the VA may terminate the agreement effective upon discovery. The VA reserves the right to halt work if the Contracting Officer and or COR determine work is being done in an unsafe/unhealthy manner or that could harm the environment. VA will not incur additional costs if work is halted for good cause.

The following must be provided to the Contracting Officer with bid proposal submission for evaluation purposes AND annually (thirty (30) calendar days prior to the expiration date of the agreement’s current period of performance) following award with any changes to the original submission clearly identified and highlighted:

Written acknowledgement of responsibility for acquisition of all applicable business licenses and permits required by law. The Contractor must certify that it acknowledges and is in possession of all required business licenses and permits.

Current waste transporter permit(s).

A list of all transfer stations, treatment, storage, and disposal facilities (TSDFs) including incineration, wastewater and sludge treatment facilities that must be utilized during this agreement to include the capacity of these facilities and the waste codes for the waste streams they are permitted to accept by treatment technology. Address, phone number, EPA identification number and other contact information must be provided as well as a copy of the facility’s current RCRA operating permit.

The VA reserves the right to inspect each of these facilities before approving its use or at any time prior to, during or after agreement period.

A copy of certificate of registration with the State EPA as a hazardous waste hauler for each business entity owned or operated by the Contractor that will provide hazardous waste transportation services for any aspect of the VA waste disposal program.

Copy of Operator permit(s).

Certificates of training, job description and experience of staff and/or personnel who will perform site work under this agreement. All technicians/chemists that will work on VA premises will be expected to have received at least the minimum training required by law as specified state requirements and in 29CFR 1910.120, 40 CFR Parts 260-265 and 49 CFR Parts 171-178 and site-specific training by existing personnel and or project manager prior to working at each site. Technicians/chemists must be fully trained how to label and properly store hazardous waste for the state they are working in. Additionally, technicians/chemists must be properly trained on Satellite Accumulation Area and Central Accumulation Area requirements for the state they are working in. The Contractor must provide evidence of such training prior to sending technicians/chemists to provide onsite work activities. Each VA facility must be provided an up-to-date logbook of all personnel that are authorized to work at that site and must be notified of any changes to personnel a minimum of fourteen (14) calendar days prior to their visit. Prior to each visit, the estimated hours and the number and type of personnel required for each task order will be approved by the facility.

A complete list of any violations and/or citations that the contractor has received for non-compliance with any hazardous waste laws, permit requirements and/or OSHA requirements for the past three years from the date of submission (and annually by September 1st) for each site that may handle or manage VA waste. The Contractor must include information on all related business entities including associated firms that are owned by the contractor or owned by a common parent company that will be involved in any portion of the processing of VA waste. The Contractor must provide a written statement of certification if no such violations/citations have occurred.

A complete listing and written copies of Standard Operating Procedures (SOPs) that will be followed while conducting normal hazardous waste management activities. The contractor must describe:

Site safety and contingency procedures (e.g., spill management). The Contractor will provide a detailed site safety, health and environmental protection plan for each VA facility that will be used to ensure that workers and nearby population will be adequately protected during packaging and removal operations following award and no later than fourteen (14) calendar days prior to commencing work under the agreement (thirty (30) calendar days prior to the expiration date of the agreement’s current period of performance).

Operational procedures and site management structure.

Supplies and equipment practices.

Material sampling and analysis procedures.

Hazard assessment and categorization procedures.

Material collection, handling, accumulation, packing and labeling procedures.

Quality assurance and quality control procedures to ensure materials are properly identified, categorized, and packaged, and paperwork is properly completed.

Procedures for gaining waste acceptance into a transfer/disposal facility.

Contractor and project management procedures.

Written affirmative procurement program Security program for onsite operations.

Information regarding the vehicle fleet owned and operated by the contractor:

Basic description of transportation services offered and capabilities.

Fleet description (number, types, and ages of vehicles).

Description of service and maintenance programs.

Types of materials licensed to haul.

Latest DOT or FMCSA safety rating (include a copy of the last inspection).

The DOT/CHP compliance record.

Description of driver qualifications, including training programs and experience.

Evidence that background checks have been performed on all employees that will perform any duties under this agreement.

The usage of any alternative fueled vehicles and or use of alternative fuels Prohibition of idling procedures.

Information on the Contractor's emergency response capabilities (or any changes to the original submission):

Policies and procedures.

Capabilities, experience, and limitations.

Type of emergency response equipment maintained (specify if owned or subcontracted and from whom).

Personnel availability, training, and experience.

The emergency response procedure must describe:

How to request an emergency response.

How the Contractor notifies personnel and initiates response action.

Incident command procedures followed by the Contractor.

Emergency response work practices.

Emergency response protection of health and safety practices.

Invoicing policy.

A description of past experiences under similar agreements.

Certificates of all appropriate insurance.

A list of key personnel (managers, supervisors, customer service and field service personnel) performing services under this agreement. The list must contain key personnel names, titles, addresses, telephone numbers (including cellular), and e-mail addresses.

A list of all services to be performed by subcontractors and evidence that the proposed subcontractor(s) are qualified and legally able to provide these services. The Government must approve all subcontractors prior to the agreement award. Prime or subcontractor who will be performing the work must be located within 100 miles of the MD/DC area.

Training qualifications and experience of proposed instructor personnel and general outlines for all training described in §2.4 of this SOW.

The following must be provided to the Contracting Officer with bid proposal submission for evaluation purposes

A summary of the Prime and/or subcontractor (who will be performing the work)’s experience in hazardous, pharmaceutical, radiological, and universal waste identification, characterization, waste profiling, packaging, transport, and disposal. Provide details of agreements of similar in nature and similar size, particularly regarding hospitals and research facilities.

Prime and Sub-Contractors (who will be performing the work) past performance providing emergency response and spill cleanup activities within waters of the U.S.

Prime and Sub-Contractor’s (who will be performing the work) past performance providing hazardous waste SAA pickups for over 100 areas, at a minimum, two examples of this level of experience within VA Health Care Facilities.

Prime and Sub-Contractor’s (who will be performing the work) experience obtaining VA PIV Contractor Badges

Additional technical evaluation factors are identified in Attachment 4.

DELIVERABLES:

The Contractor will provide a detailed site safety, health and environmental protection plan for each VA facility that will be used to ensure that workers and the nearby population (including waters of the U.S.) will be adequately protected during packaging and removal operations following award and no later than fourteen (14) calendar days prior to commencing work under the agreement (and updated annually at least thirty (30) calendar days prior to the expiration date of the agreement’s current period of performance).

The Contractor must provide all sampling and analysis documentation including Chain-of-Custody documentation for all samples submitted for laboratory analysis and preliminary and final laboratory analysis reports in accordance with the quality standards and timelines established in this SOW.

The Contractor must provide all manifests, land bans (LDR paperwork), certificates of destruction and recycling, and documentation that apply to the removal and disposal of hazardous materials and wastes (including pharmaceuticals), mixed hazardous/biohazardous, universal, and non-hazardous waste and radiological wastes conducted by its workforces and/or its subcontractors in compliance with all current Federal, State, and local regulations, policies, and procedures and in accordance with the quality standards and timelines established in this SOW.

The Contractor must provide a draft training plan of proposed training identified in this SOW to the requestor and COR (if the COR is not the requestor) for review within thirty (30) calendar days of the initial verbal or written request. The Contractor will provide a final training plan after Government review within seven (7) calendar days of the date that the requested training is scheduled to be conducted.

The Contractor must provide daily timesheets for all onsite work performed at each VA to the GEMS Program manager at the site or designee. Work may include sampling and analysis, weekly satellite accumulation area pickups, routine waste shipments or emergency response activities. Timesheets will include hours for travel time to and from the VA location, onsite time and any supplies utilized during the service call. The timesheets must be provided by the end of the business day in which the work took place.

Documentation of all emergency response actions taken and pricing for emergency services rendered by the Contractor as specified in this SOW.

The Contractor must provide a monthly report to the COR within ten (10) calendar days of the end of each month that identifies types and amounts of wastes shipped from each facility and provides a breakdown of the costs of services and the specific services provided to each facility in the previous month.

Waste minimization audit reports and affirmative procurement purchases will be provided to the COR in accordance with the quality standards and timelines established in this SOW.

The Contractor will be required to attend quarterly program meetings with the COR to address agreement performance. These meetings may take place virtually or at one of the VAMHCS facilities. Should agreement deficiencies arise, meetings may be held on a more frequent basis to resolve any/all issues. The Contractor will provide draft meeting minutes to the COR for review within seven (7) calendar days of the meeting and final minutes within seven (7) calendar days of the COR’s draft review. The minutes will accurately document meeting participants and the discussions and decisions that took place during the meeting.

CONTRACTOR FURNISHED MATERIALS AND EQUIPMENT:

The Contractor is responsible for providing all transportation, equipment, materials, and labor to perform the services set forth in the agreement.

The Contractor will furnish all containers, packing material for lab packs, labels and any routine field supplies to package waste for storage and transport at no additional cost to the government. The contractor is required to have and submit as part of the submittal package a written affirmative procurement program that requires preference for the following materials used at VA sites:

EPA designated items listed in EPA procurement guidelines at 40 CFR part 247

USDA designated items listed in the procurement guidelines found in 7 CFR part 2902, Subpart B

EPA designated items on EPA’s Comprehensive Procurement Guidelines

Labor Costs will include level D PPE and nitrile gloves as well as transportation costs.

The contractor may, on occasion, be requested to furnish other waste storage containers (e.g., for bulk wastes or overpacks). Contractor must provide containers as part of this agreement.

GOVERNMENT FURNISHED PROPERTY AND SERVICES:

The VA will not provide any equipment, fuel, personnel, or facilities to the Contractor for the execution of this agreement. Should an emergency arise, only the necessary basic lifesaving and life support measures will be provided during the emergency.

The VA will furnish electricity and water at existing outlets for use as may be required for the work to be performed under the agreement.

REQUIREMENTS SUMMARY:

Reference(s)

Characterization: Sampling, Testing and Analysis and Waste Profile Services