36C24523Q0212_1- DC Flooring RFQ.docx

36C24523Q0212

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

01-05-2023 Cassie White email only please 01-26-2023 2:00pm

EST

36C245 Department of Veterans Affairs

VAMC (613)

VISN 5 Contract Satellite Office 510 Butler Avenue, Building 306A Martinsburg WV 25405

X

238330 $16.5 Million

N/A

36C245 Department of Veterans Affairs

VAMC (688)

50 Irving St NW

Washington DC 20422

Department of Veterans Affairs

VAMC (613)

VISN 5 Contract Satellite Office 510 Butler Avenue, Building 308B Martinsburg WV 25405

36C245

PAYMENT WILL BE MADE BY

FSC e-Invoice Payment Invoice must be submitted electronically http://www.fsc.va.gov/einvoice.asp http://www.fsc.va.gov/einvoice.asp

See CONTINUATION Page This Solicitation is for Flooring Contractors to replace various flooring and types within the DC VA Medical Center. IAW with the SOW below.

The Period of Performance is expected to be a Base + 3 yrs.

March 30th, 2023 through March 29th, 2024.

Questions are due January 17th, 2023 at 4:30pm EST.

All questions must be in writing and sent to Cassie White at cassie.white@va.gov and Amy Ritchey at amy.ritchey@va.gov

The expected award will be a Blanket Purchase Agreement

(BPA).

See CONTINUATION Page

Amy Ritchey

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C245 Department of Veterans Affairs

VAMC (613)

VISN 5 Contract Satellite Office 510 Butler Avenue, Building 306A Martinsburg WV 25405

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Page 1 of Page 1 of

B.2 INTRODUCTION

In the spirit of the Federal Acquisition Streamlining Act, the Department of Veterans Affairs (DVA) and ____________TBD_______________ hereby enter into a cooperative agreement, otherwise referred to as a Blanket Purchase Agreement (BPA), to further reduce the administrative costs of acquiring supplies/services. The agreement details all Services with accompanying prices and descriptions, which may be ordered under this BPA. This BPA expires on ___TBD___ or such later ending date as determined by the exercise of any option. All orders placed against this BPA are subject to the terms and conditions of all the clauses and provisions in full text or incorporated by reference in this document.

ORDERING PROCEDURE

1. Task orders may be placed against this BPA when the need for the service arises and funding is made available by the Program Office. Orders must be placed by a warranted contracting officer within Network Contracting Office 5; Contracting Officer shall verify funding is available and comply with all appropriation laws and financial policies. Each task order shall specify the type of audit(s) to be conducted, the period of performance, the deliverable schedule and the associated deliverables.

2. The ordering contracting officer should establish firm-fixed priced orders to the maximum extent practicable. For labor-hour orders, the contracting officer shall follow the procedures at FAR 8.404(h). The ordering contracting officer is responsible for considering the level of effort and the mix of labor proposed to perform the specific task(s) being ordered, and for determining that the total price is reasonable through appropriate analysis techniques and documenting the file accordingly.

B.3 ADMINISTRATIVE DATA

Contractor Program Manager:

Name: TBD Title:

Email:

Phone:

B.4 AUTHORIZED REPRESENTATIVES

The primary Contracting Officer (CO) for this Agreement is:

The Primary Contracting Officer's Representative (COR) for projects under this Agreement is:

TBD

The Secondary Contracting Officer's Representative (COR) for projects under this Agreement is:

TBD

The Primary and/or Secondary COR will be responsible for technical monitoring of the contractor's performance and deliveries. The COR and the Contractor's Representative shall work together to ensure that all contractual requirements are being met. The COR will interpret specifications or technical portions of the work. The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the contractor's right to proceed;

(5) Obligate in any way, the payment of money by the Government. Only a warranted Contracting Officer is authorized to obligate funds on this or any other contract action.

The contractor shall immediately notify the Contracting Officer in writing if the COR has taken an action (or fails to take action) or issues directions (written or oral) that the contractor considers to exceed the above limitations.

B.5 OPTION TO EXTEND THE TERM OF THE BPA

a. The Government may extend the term of this BPA by written notice to the Contractor at any time prior to the expiration of the BPA, provided that the Government shall give the Contractor a preliminary written notice of its intent to extend at least 60 days before the BPA expires. The preliminary notice does not commit the Government to an extension.

b. If the Government exercises this option, the extended BPA shall be considered to include this option provision.

c. Task Orders issued under this BPA will identify their own specific period of performance.

B.6 GENERAL SERVICES ORDERS

a. The BPA holder shall furnish all the necessary qualified personnel, materials, facilities and management resources to furnish the services set forth in the Performance Work Statement (PWS) within the terms specified and at the price(s) stated.

b. It is understood and agreed that the BPA holder shall provide Fixed-Price proposals when requested by the Contracting Officer (CO). The contractor's proposal shall be priced using labor rates and labor categories here in provided. The CO will issue Fixed Priced Orders upon completion of negotiations of contractor proposals.

B.7 NONPERSONAL SERVICES

a. The Government will neither supervise BPA holder employees nor control the method by which the BPA holder performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual BPA holder employees. It shall be the responsibility of the BPA holder to manage their employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the BPA holder feels that any actions constitute, or are perceived to constitute personal services, it shall be the BPA holder's further responsibility to notify the Contracting Officer immediately.

b. These services shall not be used to perform work of a policy/ decision making or management nature. All decisions relative to programs supported by BPA holders will be the sole responsibility of the Government. Support services will not be ordered to circumvent personnel ceilings, pay limitations, or competitive employment procedures.

B.8 AUTHORIZED LIMITS

The Government estimates, but does not guarantee, that individual BPA Orders placed against this Agreement may reach $1,500,000.00/per Order. This Order Limit may be increased by mutual agreement of the parties as necessary, in whole or part. The authorized Ceiling Limit of the Agreement is set at $6,000,000.00 over the period covered by the Agreement; this ceiling is also not a guarantee. The Ceiling Limit may also be raised in association with order Limit increases or other conditions which, by mutual agreement of the parties, maybe considered necessary. Authorization for individual Task Orders above the stated Task Order and/or Ceiling Limits must be coordinated through the Contracting Officer before larger valued orders can be issued and prior to commencement of work. All unauthorized work, regardless of amount, will be processed through the ratification process.

B.9 OBLIGATION OF FUNDS

36C24523Q0212 This BPA does not obligate any funds. The Government is obligated only to the extent of authorized orders actually issued under the BPA by the Contracting Office Page 1 of Page 1 of Page 1 of Page 1 of

B.10 PRICE/COST SCHEDULE

ITEM INFORMATION

Carpet Tile Hidden Arbor and Sweater Knit 24x24 color TBD Contract Period: Base POP Begin: 03-30-2023 POP End: 03-29-2024 PRINCIPAL NAICS CODE: 238330 - Flooring Contractors PRODUCT/SERVICE CODE: N055 - Installation of Equipment - Lumber, Millwork, Plywood, and Veneer

LOCAL STOCK NUMBER: N/A

Pressure sensitive adhesive

POP Begin: 03-30-2023 POP End: 03-29-2024 PRINCIPAL NAICS CODE: 238330 - Flooring Contractors

Tarkett IQ Optima Sheet Goods

POP Begin: 03-30-2023 POP End: 03-29-2024 PRINCIPAL NAICS CODE: 238330 - Flooring Contractors

ADHESIVE

POP Begin: 03-30-2023 POP End: 03-29-2024 PRINCIPAL NAICS CODE: 238330 - Flooring Contractors

HEAT WELD

POP Begin: 03-30-2023 POP End: 03-29-2024 PRINCIPAL NAICS CODE: 238330 - Flooring Contractors

TARKETT LVT CONTOUR SERIES TILE

POP Begin: 03-30-2023 POP End: 03-29-2024 PRINCIPAL NAICS CODE: 238330 - Flooring Contractors

ADHESIVE

POP Begin: 03-30-2023 POP End: 03-29-2024 PRINCIPAL NAICS CODE: 238330 - Flooring Contractors

NURAZZO TERRAZZO TILE

POP Begin: 03-30-2023 POP End: 03-29-2024 PRINCIPAL NAICS CODE: 238330 - Flooring Contractors

RESINOUR FLOORING/EPOXY

POP Begin: 03-30-2023 POP End: 03-29-2024 PRINCIPAL NAICS CODE: 238330 - Flooring Contractors

INSTALLATION OF CARPET TILE

POP Begin: 03-30-2023 POP End: 03-29-2024 PRINCIPAL NAICS CODE: 238330 - Flooring Contractors

DEMO

POP Begin: 03-30-2023 POP End: 03-29-2024 PRINCIPAL NAICS CODE: 238330 - Flooring Contractors

FURNISH AND INSTALL COVEBASE

POP Begin: 03-30-2023 POP End: 03-29-2024 PRINCIPAL NAICS CODE: 238330 - Flooring Contractors

INSTALLATION OF VCT/LVT

POP Begin: 03-30-2023 POP End: 03-29-2024 PRINCIPAL NAICS CODE: 238330 - Flooring Contractors

FURNISH AND INSTALL COVEBASE

POP Begin: 03-30-2023 POP End: 03-29-2024 PRINCIPAL NAICS CODE: 238330 - Flooring Contractors

INSTALLATION OF SHEET VINYL

POP Begin: 03-30-2023 POP End: 03-29-2024 PRINCIPAL NAICS CODE: 238330 - Flooring Contractors

HEAT WELDING

POP Begin: 03-30-2023 POP End: 03-29-2024 PRINCIPAL NAICS CODE: 238330 - Flooring Contractors

FLASH COVE AND CORNERS

POP Begin: 03-30-2023 POP End: 03-29-2024 PRINCIPAL NAICS CODE: 238330 - Flooring Contractors

FURNISH AND INSTALL COVEBASE 4" ROPPE DOLPHIN

POP Begin: 03-30-2023 POP End: 03-29-2024 PRINCIPAL NAICS CODE: 238330 - Flooring Contractors

Carpet Tile Hidden Arbor and Sweater Knit 24x24 color TBD Contract Period: Option 1 POP Begin: 03-30-2024 POP End: 03-29-2025 PRINCIPAL NAICS CODE: 238330 - Flooring Contractors

Pressure sensitive adhesive

POP Begin: 03-30-2024 POP End: 03-29-2025 PRINCIPAL NAICS CODE: 238330 - Flooring Contractors

Tarkett IQ Optima Sheet Goods

POP Begin: 03-30-2024 POP End: 03-29-2025 PRINCIPAL NAICS CODE: 238330 - Flooring Contractors

ADHESIVE

POP Begin: 03-30-2024 POP End: 03-29-2025 PRINCIPAL NAICS CODE: 238330 - Flooring Contractors

HEAT WELD

POP Begin: 03-30-2024 POP End: 03-29-2025 PRINCIPAL NAICS CODE: 238330 - Flooring Contractors

TARKETT LVT CONTOUR SERIES TILE

POP Begin: 03-30-2024 POP End: 03-29-2025 PRINCIPAL NAICS CODE: 238330 - Flooring Contractors

ADHESIVE

POP Begin: 03-30-2024 POP End: 03-29-2025 PRINCIPAL NAICS CODE: 238330 - Flooring Contractors

NURAZZO TERRAZZO TILE

POP Begin: 03-30-2024 POP End: 03-29-2025 PRINCIPAL NAICS CODE: 238330 - Flooring Contractors

RESINOUR FLOORING/EPOXY

POP Begin: 03-30-2024 POP End: 03-29-2025 PRINCIPAL NAICS CODE: 238330 - Flooring Contractors

INSTALLATION OF CARPET TILE

POP Begin: 03-30-2024 POP End: 03-29-2025 PRINCIPAL NAICS CODE: 238330 - Flooring Contractors

DEMO

POP Begin: 03-30-2024 POP End: 03-29-2025 PRINCIPAL NAICS CODE: 238330 - Flooring Contractors

FURNISH AND INSTALL COVEBASE

POP Begin: 03-30-2024 POP End: 03-29-2025 PRINCIPAL NAICS CODE: 238330 - Flooring Contractors

INSTALLATION OF VCT/LVT

POP Begin: 03-30-2024 POP End: 03-29-2025 PRINCIPAL NAICS CODE: 238330 - Flooring Contractors

FURNISH AND INSTALL COVEBASE

POP Begin: 03-30-2024 POP End: 03-29-2025 PRINCIPAL NAICS CODE: 238330 - Flooring Contractors

INSTALLATION OF SHEET VINYL

POP Begin: 03-30-2024 POP End: 03-29-2025 PRINCIPAL NAICS CODE: 238330 - Flooring Contractors

HEAT WELDING

POP Begin: 03-30-2024 POP End: 03-29-2025 PRINCIPAL NAICS CODE: 238330 - Flooring Contractors

FLASH COVE AND CORNERS

POP Begin: 03-30-2024 POP End: 03-29-2025 PRINCIPAL NAICS CODE: 238330 - Flooring Contractors

FURNISH AND INSTALL COVEBASE 4" ROPPE DOLPHIN

POP Begin: 03-30-2024 POP End: 03-29-2025 PRINCIPAL NAICS CODE: 238330 - Flooring Contractors

Carpet Tile Hidden Arbor and Sweater Knit 24x24 color TBD Contract Period: Option 2 POP Begin: 03-30-2025 POP End: 03-29-2026 PRINCIPAL NAICS CODE: 238330 - Flooring Contractors

Pressure sensitive adhesive

POP Begin: 03-30-2025 POP End: 03-29-2026 PRINCIPAL NAICS CODE: 238330 - Flooring Contractors

Tarkett IQ Optima Sheet Goods

POP Begin: 03-30-2025 POP End: 03-29-2026 PRINCIPAL NAICS CODE: 238330 - Flooring Contractors

ADHESIVE

POP Begin: 03-30-2025 POP End: 03-29-2026 PRINCIPAL NAICS CODE: 238330 - Flooring Contractors

HEAT WELD

POP Begin: 03-30-2025 POP End: 03-29-2026 PRINCIPAL NAICS CODE: 238330 - Flooring Contractors

TARKETT LVT CONTOUR SERIES TILE

POP Begin: 03-30-2025 POP End: 03-29-2026 PRINCIPAL NAICS CODE: 238330 - Flooring Contractors

ADHESIVE

POP Begin: 03-30-2025 POP End: 03-29-2026 PRINCIPAL NAICS CODE: 238330 - Flooring Contractors

NURAZZO TERRAZZO TILE

POP Begin: 03-30-2025 POP End: 03-29-2026 PRINCIPAL NAICS CODE: 238330 - Flooring Contractors

RESINOUR FLOORING/EPOXY

POP Begin: 03-30-2025 POP End: 03-29-2026 PRINCIPAL NAICS CODE: 238330 - Flooring Contractors

INSTALLATION OF CARPET TILE

POP Begin: 03-30-2025 POP End: 03-29-2026 PRINCIPAL NAICS CODE: 238330 - Flooring Contractors

DEMO

POP Begin: 03-30-2025 POP End: 03-29-2026 PRINCIPAL NAICS CODE: 238330 - Flooring Contractors

FURNISH AND INSTALL COVEBASE

POP Begin: 03-30-2025 POP End: 03-29-2026 PRINCIPAL NAICS CODE: 238330 - Flooring Contractors

INSTALLATION OF VCT/LVT

POP Begin: 03-30-2025 POP End: 03-29-2026 PRINCIPAL NAICS CODE: 238330 - Flooring Contractors

FURNISH AND INSTALL COVEBASE

POP Begin: 03-30-2025 POP End: 03-29-2026 PRINCIPAL NAICS CODE: 238330 - Flooring Contractors

INSTALLATION OF SHEET VINYL

POP Begin: 03-30-2025 POP End: 03-29-2026 PRINCIPAL NAICS CODE: 238330 - Flooring Contractors

HEAT WELDING

POP Begin: 03-30-2025 POP End: 03-29-2026 PRINCIPAL NAICS CODE: 238330 - Flooring Contractors

FLASH COVE AND CORNERS

POP Begin: 03-30-2025 POP End: 03-29-2026 PRINCIPAL NAICS CODE: 238330 - Flooring Contractors

FURNISH AND INSTALL COVEBASE 4" ROPPE DOLPHIN

POP Begin: 03-30-2025 POP End: 03-29-2026 PRINCIPAL NAICS CODE: 238330 - Flooring Contractors

Carpet Tile Hidden Arbor and Sweater Knit 24x24 color TBD Contract Period: Option 3 POP Begin: 03-30-2026 POP End: 03-29-2027 PRINCIPAL NAICS CODE: 238330 - Flooring Contractors

Pressure sensitive adhesive

POP Begin: 03-30-2026 POP End: 03-29-2027 PRINCIPAL NAICS CODE: 238330 - Flooring Contractors

Tarkett IQ Optima Sheet Goods

POP Begin: 03-30-2026 POP End: 03-29-2027 PRINCIPAL NAICS CODE: 238330 - Flooring Contractors

ADHESIVE

POP Begin: 03-30-2026 POP End: 03-29-2027 PRINCIPAL NAICS CODE: 238330 - Flooring Contractors

HEAT WELD

POP Begin: 03-30-2026 POP End: 03-29-2027 PRINCIPAL NAICS CODE: 238330 - Flooring Contractors

TARKETT LVT CONTOUR SERIES TILE

POP Begin: 03-30-2026 POP End: 03-29-2027 PRINCIPAL NAICS CODE: 238330 - Flooring Contractors

ADHESIVE

POP Begin: 03-30-2026 POP End: 03-29-2027 PRINCIPAL NAICS CODE: 238330 - Flooring Contractors

NURAZZO TERRAZZO TILE

POP Begin: 03-30-2026 POP End: 03-29-2027 PRINCIPAL NAICS CODE: 238330 - Flooring Contractors

RESINOUR FLOORING/EPOXY

POP Begin: 03-30-2026 POP End: 03-29-2027 PRINCIPAL NAICS CODE: 238330 - Flooring Contractors

INSTALLATION OF CARPET TILE

POP Begin: 03-30-2026 POP End: 03-29-2027 PRINCIPAL NAICS CODE: 238330 - Flooring Contractors

DEMO

POP Begin: 03-30-2026 POP End: 03-29-2027 PRINCIPAL NAICS CODE: 238330 - Flooring Contractors

FURNISH AND INSTALL COVEBASE

POP Begin: 03-30-2026 POP End: 03-29-2027 PRINCIPAL NAICS CODE: 238330 - Flooring Contractors

INSTALLATION OF VCT/LVT

POP Begin: 03-30-2026 POP End: 03-29-2027 PRINCIPAL NAICS CODE: 238330 - Flooring Contractors

FURNISH AND INSTALL COVEBASE

POP Begin: 03-30-2026 POP End: 03-29-2027 PRINCIPAL NAICS CODE: 238330 - Flooring Contractors

INSTALLATION OF SHEET VINYL

POP Begin: 03-30-2026 POP End: 03-29-2027 PRINCIPAL NAICS CODE: 238330 - Flooring Contractors

HEAT WELDING

POP Begin: 03-30-2026 POP End: 03-29-2027 PRINCIPAL NAICS CODE: 238330 - Flooring Contractors

FLASH COVE AND CORNERS

POP Begin: 03-30-2026 POP End: 03-29-2027 PRINCIPAL NAICS CODE: 238330 - Flooring Contractors

FURNISH AND INSTALL COVEBASE 4" ROPPE DOLPHIN

POP Begin: 03-30-2026 POP End: 03-29-2027 PRINCIPAL NAICS CODE: 238330 - Flooring Contractors

B.11 STATEMENT OF WORK

FLOORING PROJECTS IN THE DC VA MEDICAL CENTER

REQUIREMENT:

The Washington DC VA Medical Center needs new flooring throughout the entire campus facility and certain CBOCs. At present, the flooring in the facility is in a state of systemic failure, allowing penetration of waste-water, infestation of pests, growth of bacteria and mold and creating potential trip and fall hazards.

With our Veterans, their families/guests and our staff in mind, we will renovate multiple areas requiring new flooring for the Washington DC VAMC. The requirement of this contract is to replace aged, worn, damaged and unsightly flooring and carpeting throughout the facility. This will improve safety, cleanliness and infection control processes, improve employee and patient satisfaction scores while increasing patient-centered care practices by adding clean and suitable flooring with trim, transition strips, and cove base.

Aged is defined as flooring or carpeting having been installed fifteen years ago or greater.

Worn is defined as; excessive surface wear of more than 15% loss of pile fiber or resiliency loss of more than 10% of backing for carpeting; discernable surface area loss or surface depression for floor tile.

Damaged is defined as; tears, holes, separation from backing or staining beyond cleanability for carpeting; cracking, chipping, gouging, missing welding, delamination and separation from the subfloor for tile.

Unsightly is defined as; not within the Design Standard as defined in the Interior Design Master Plan, areas patched or repaired with multiple shades, patterns or differing styles over a period of time, or nonconformity with the Interior Design Master Plan so as to detract from the coherence of the facility.

This Blanket Purchase Agreement is to acquire, from a single source, “turn-key” solutions for flooring over a four-year period with a yearly option until the four-year period is completed. This agreement is specifically intended to supply flooring to areas in the in-patient and CBOC facilities that are presently built and occupied, or for smaller projects performed in-house. This is not intended to be used for larger, externally contracted projects. This scope of work will largely be performed in different areas throughout the entire Washington DC VA Healthcare facility, 50 Irving ST NW, Washington, DC 20422.

The execution of this requirement will depend upon the flooring needs in various areas of the facility. A programmed approach, addressing the most egregious areas first, will be implemented, however the flooring system is so fragile that there must be flexibility to address the continuing emergent failures and needs that occur throughout the building.

The determination of the flooring need has been conducted as follows:

· The estimated square footage in buildings 1, 4, 6 and16 with unimproved flooring is calculated at 720,900 sq ft.

· It is anticipated that two thirds (66%) of the remaining flooring will be replaced by this BPA, for a total of 480,600 sq ft. of new flooring.

· The requirement is for a one-year BPA with a three-year option with the expectation that 120,150 sq ft. of flooring will be replaced each year.

The contractor shall be responsible for the removal, replacement and installation of approximately (per year):

· 2,000 square yards of carpet tile (18,000 sq ft.).

· 67,000 square feet of luxury vinyl floor tile planks.

· 3,000 square yards of vinyl sheet tile (27,000 sq ft.).

· 7,000 sq ft. of resinous epoxy flooring.

· 1,000 sq ft. of terrazzo tile.

· 27,840 lf. of cove base

· 9,900 lf. of flash cove, corners and transition strips.

This is a flooring materials and installation requirement. It is essential that the flooring required be designed, delivered, staged/moved, and installed in order to coordinate the timely delivery, installation and integration essential for government operations. Pricing shall include the demolition, removal and disposal of existing flooring or carpet and minor floor preparation for new flooring materials including skim coat.

The contractor shall provide all installation requirements including labor, equipment, tools, accessories, and materials to properly remove, dispose of and install all flooring materials.

PERIOD OF PERFORMANCE:

The Period of Performance Base Plus 3-year Option.

BASIS OF FLOORING SPECIFICATIONS

Terrazzco™ Terrazzo Flooring Tile Precast Epoxy Terrazzo Color and Sizes TBD

Tarkett Contour LVT Plank 6” x 48” Tick Emboss PCMD Modern Wood 3732 Loft Oak 3104 Atlantic Cherry 3604 Whisper PCAN Antique Wood 3810 Danbury Must Match Exactly

Halls and Waiting Areas Offices and Staff Lounges Exam Rooms

67,000 sq ft.

Tarkett iQ Optima Homogenous Sheet Vinyl 3242 251 Spencer's Eyes 3077 260 Sharktale 3077 262 Angel Kiss 3242 246 Egyptian Scrolls 873 Koala Bear CG Must Match Exactly Heat Weld Rod to Match Color

Clean Rooms, Storage Rooms Exam Rooms, Minor Procedure Rooms 3,000 sq yd.

(27,000 sq ft.)

Stonhard StonTec ERF Res – 3 in PG 18 Standard Poured Epoxy over Thinset

Tarkett Hidden Arbor Carpet Tile 62912 Telluride 62901 Candlelit Grey 62906 Deep Lagoon 62911 Artesian Tufted pattern Loop Must Match Exactly

(9,000 sq ft.)

Tarkett G0045 Sweater Knit 77205 Mint Mocha 77208 Skyfall 77200 Candle 77209 Prairie Wind Tufted pattern Loop Must Match Exactly

(9,000 sq ft.)

Roppe 4” Vinyl Cove Base # 129 Dolphin Must Match Exactly

27,840 lf.

INSTALLATION:

Prepare floor for installation of carpet. Flooring adhesive shall meet manufacturer’s specifications and must use low VOC adhesive. Adhesives shall comply with applicable regulations regarding toxic and hazardous materials. Provide water resistant, mildew resistant, nonflammable, and non-staining adhesives and concrete primers for carpet installation as required by the carpet manufacturer. Install carpet moldings where floor covering material changes or carpet edge does not abut a vertical surface. Provide vinyl molding designed for the type of carpet being installed. Provide floor flange of a minimum 2” inches wide. Provide color to match resilient base. Provide tape for seams, corners and transition strips in those areas where carpet meets tile flooring skim coat. Install cove base along vertical surfaces.

The WDC VAMC 50 Irving ST NW Washington DC 20422 delivery/install details are:

Deliveries are accepted on site located at 50 Irving ST NW, Building 1. There will be no dock available. Delivery trucks must have a lift gate or ramp. Deliveries must be managed and completed in coordination with hospital schedule as well as hours, restrictions, and regulations. This includes, but is not limited to, the following:

· Trucks cannot be left unattended and must be removed from unloading area after unloading. WDC VAMC cannot guarantee parking provisions for vendors.

· Drop shipping is not acceptable. All deliveries must be received and handled by installers.

· WDC VAMC will not provide equipment, tools, or labor to assist in furniture deliveries. All necessary equipment and manpower must be included in bid.

Deliveries must be scheduled through the VA interior designer before installation. For Flooring delivery, the combination freight/passenger elevator is available at no additional charge 24 hours a day, 7 days a week, excepting holidays. If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed.

Recognized Federal Holidays:

New Year’s Day - Martin Luther King Jr. Day – President’s Day - Memorial Day - Independence Day - Labor Day – Columbus Day – Veteran’s Day - Thanksgiving Day – Christmas Day –

WORK AREA:

The contractor shall coordinate all activities with the Contracting Officer Representative (COR) (contact information will be provided upon award) to include dates and times of performance and coordinate any revised schedules/plans if any changes are necessary.

The contractor’s performance must meet or exceed the Flooring and Carpet and Rug Institute’s Standard for Installation of Commercial Carpet. Installation must be performed in strict compliance with all local, state and federal regulations. The Occupational Safety and Health Administration Hazard Communication Standard must be followed.

The government inspector will inspect completed areas at the end of each workday. If any areas are found to be unacceptable, the contractor shall re-perform until the newly installed area meets standard commercial practices.

The Contractor shall provide and maintain complete records of all inspection work performed by the Contractor. Records shall be maintained and made available to the COR during contract performance and for as long afterwards as the contract requires.

DC VAMC will not provide on-site storage for flooring requirements. Necessary storage must be included in proposal. The timeline will ensure personnel and occupants are provided no less than 72 hours’ notice prior to work starting. Execution plan must be submitted to the project manager and approved within 10 days of award.

CODES AND REGULATIONS:

All work shall be accomplished in accordance with the current requirements of all building codes, UFCs, standards, AFIs, ETLs, Technical specifications and design manuals, within the requirements of this section, and within the listed specifications for design and renovation of the facility.

· American National Standard Safety Code (ANSI)

· ETL 04-3 (Change 1), Design Criteria for Prevention of Mold in Air Force Facilities

· National Fire Protection Agency (NFPA) 101- Life Safety Code

· Occupational Safety and Health Administration (OSHA)

· UFC 1-200-02 C3 High Performance and Sustainable Building Requirements

· Unified Facilities Guide Specifications (UFGS)

· Field Information

AREAS OF INSTALL WILL BE BUT NOT LIMITED TO:

Office Space, Work Areas and Staff Rooms Waiting Areas, Halls and Lobbies Patient Rooms and Bathrooms Exam Rooms and Procedure Rooms Storage Rooms, Utility Rooms, Clean Rooms Laboratories, Kitchens, Surgical Suites

CLEAN UP:

The Contract must clean up of the job site shall be the responsibility of the contractor and shall occur at the end of each workday. The flooring will be vacuumed and cleaned before inspection by the Government Inspector.

Replaced carpet, remnants, waste and/or byproducts generated by the requirements outlined in this SOW shall be removed and disposed of by contractor off base in compliance with all state and local laws/ordinances.

ENVIRONMENTAL CONCERNS:

Antimicrobial agent incorporated into the wear layer which effectively inhibits bacterial growth on the flooring surface.

No buff floors mean no bacteria, dust or wax particles are thrown into the air during cleaning.

No odors from floor finish or strippers; no wax flushed into sewer system.

Post-consumer recycled content.

Potentially 1-2 LEEDs points under LEED MR Credit 4.1-4.2

SAFETY:

All installations shall be ADA Compliant.

All installations in egress areas shall meet fire test standards and be suitable for use in emergency exits and corridors.

DAMAGE:

Any damage to the WDC VAMC facility incurred through the installation process must be repaired within 30 days at the furniture vendor’s expense. Vendors working in the building more than 3 days in a row are required to obtain vendor badges with security clearance thru the VA Police Service. This could take 3-4 weeks to process. Please plan appropriately. Vendor security packets are obtained from the Contracting Officer.

Contractor is responsible for registering with VA Police upon entrance and exit of the building. Vendor is responsible for notifying VA Interior Design contact in advance of arrival and departure, providing review of all product and site conditions before signing off. Work is to be performed between 7:00am and 4:30pm weekdays unless specifically coordinated otherwise.

CONTRACTOR’S WARRANTY:

The contractor shall guarantee all materials and workmanship for a period of one to five years from the date of project completion and shall within that period correct all defects in materials/workmanship within 48 hours of being notified. Contractor shall provide carpet maintenance instructions, manufacturer’s literature on product specification, and additional carpet – contractor provided as per Carpet Technical Specifications. Correction of all defects under this warranty shall be at the expense of the contractor

STOP-WORK ORDER:

The Contracting Officer may, at any time, by written order to the Contractor, require the Contractor to stop all, or any part, of the work called for by this contract for a period of 90 days after the order is delivered to the Contractor, and for any further period to which the parties may agree. The order shall be specifically identified as a stop-work order issued under this clause. Upon receipt of the order, the Contractor shall immediately comply with its terms and take all reasonable steps to minimize the incurrence of costs allocable to the work covered by the order during the period of work stoppage. Within a period of 90 days after a stop-work is delivered to the Contractor, or within any extension of that period to which the parties shall have agreed, the Contracting Officer shall either

INSURANCE:

The Contractor shall have and maintain liability insurance for the replacement cost of the equipment and supplies stored in case of fire or other disasters.

INVOICING:

The invoice shall contain the contract number, date(s) of service, and additional contracting information. Invoice must be submitted electronically:

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination.