36C24523Q0086_1.docx

SUBJECT*

Varian Linear Accelerator System Software, Hardware and Maintenance Services B+4

GENERAL INFORMATION

SET-ASIDE

Regional Procurement Office East Network Contracting Office (NCO5) 849 International Drive Linthicum MD 21090

POINT OF CONTACT*

Veronica B. Dillard veronica.dillard@va.gov Veronica.Dillard@va.gov 410-691-1321

PLACE OF PERFORMANCE

50 Irving St. NW

Washington DC 20422

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Sources Sought Notice Sources Sought Notice

DESCRIPTION

Sources Sought Notice

Department of Veterans Affairs, Network Contracting Office 5, is issuing this request for information/sources sought notice to identify entities in the Washington DC area that have the resources and capabilities to perform preventive maintenance hardware and software service and maintenance to support Varian Linear Accelerator Systems.

Description of Work:

The contractor will provide all resources necessary to perform preventive maintenance hardware and software service and maintenance to support Varian Linear Accelerator Systems equipment for model and serial numbers Truebeam Edge – Essentials H194156, PerfectPitch Couch HPR1626, hMLC HHMA028, MV Imager HXMD266, KV Imager HXKD266, Rapidarc Delivery Rapid Arc/VVMAT HRD5854, Optical Imaging HOID266, and ICVI HEC0934. Performance of services shall include on-site field service support for the Covered Equipment on weekdays, on-site emergency field service support for the covered equipment for issues that cannot be resolved by telephone or through remote support SmartConnect, help desk specialists will provide technical support over the telephone, through the vendor portal, and by e-mail, remote diagnostics and support for service of a defect or an error that cannot be resolved by telephone or e-mail. Contractor’s help desk specialists will provide clinical product support, install proprietary monitoring software that detects pre-determined fault conditions and firmware upgrade releases and necessary Maintenance Releases to items listed in the Covered Equipment section. Any training associated with the upgrade is covered and will be provided.

Technical Qualifications:

Contractor technicians must be trained and certified by the equipment manufacturers to perform inspection and maintenance services on these types of sterilization equipment and have experience doing such in a hospital setting.

The NAICS code for this procurement is 811219. The size standard is $22.0 million.

Interested & Capable Responses— NCO 5 is seeking responses from entities that are interested in this procurement and consider themselves to have the resources, capabilities, and qualifications necessary to provide these services. Please respond with your:

1. Business name, business type, socio-economic status (e.g., Veteran-Owned, Woman-Owned, Disadvantaged Small Business, 8(a), etc.), and person of contact (including telephone number & email address).

2. Capability statement and summary of previous experience providing sterilizer inspection & maintenance services for the Veterans Health Administration or other similar healthcare facilities.

3. GSA contract number, if your company has one, that includes line items covering these types of services in the Washington, DC geographical area.

4. Ballpark cost estimate of what the DC VAMC could expect to pay your company to perform the work described above per year.

This request for information/sources sought is not a request for quotations. It is not a solicitation or request; no solicitation package is available. However, interested parties may identify their interest and capability to respond to the requirement and submit capability statement no later than 11:00. (EST) Thursday, December 1, 2022, to Veronica.Dillard@va.gov.

Disclaimer and Important Notes: This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response to this notice. A determination not to compete is solely within the discretion of the Government. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted.

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