36C24522Q0563_1.docx

36C24522Q0563

GENERAL INFORMATION

SET-ASIDE

VA Maryland Health Care System Contracting Officer (90C) P.O. Box 1000, Bldg. 101, Room 26 Perry Point MD 21902

POINT OF CONTACT*

Mark Smith mark.smith25@va.gov

PLACE OF PERFORMANCE

510 Butler Ave, Martinsburg, WV

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice See Solicitation 36C24522Q0563

Combined Synopsis/Solicitation Notice

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C24522Q0563 410-642-2411 05-16-2022 3pm

EDT

Department of Veterans Affairs VA Maryland Health Care System Contracting Officer (90C) P.O. Box 1000, Bldg. 101, Room 26 Perry Point MD 21902 X 541620 $16.5 Million N/A X Department of Veterans Affairs VA Maryland Health Care System Contracting Officer (90C) 510 Butler Ave Martinsburg, WV 25405 Department of Veterans Affairs VA Maryland Health Care System Contracting Officer (90C) P.O. Box 1000, Bldg. 101, Room 26 Perry Point MD 21902

PAYMENT WILL BE MADE BY

FSC e-Invoice Payment Invoice must be submitted electronically http://www.fsc.va.gov/einvoice.asp Invoice Setup Information 1-877-489-6135 See CONTINUATION Page Title: Industrial Hygiene Project Oversight Monitoring & Sampling Service Questions shall be submitted by 5/11/2022 3:00pm EST.

Questions submitted after specified date and time shall not be addressed.

Send responses to mark.smith25@va.gov. Quotes will only be accepted electronically.

CS: mark.smith25@va.gov See CONTINUATION Page X X X Mark Smith Contracting Officer Page 1 of Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C245 Department of Veterans Affairs VA Maryland Health Care System Contracting Officer (90C) P.O. Box 1000, Bldg. 101, Room 26 Perry Point MD 21902

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

PAYMENT WILL BE MADE BY

FSC e-Invoice Payment Invoice must be submitted electronically http://www.fsc.va.gov/einvoice.asp Invoice Setup Information 1-877-489-6135 ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 SINGLE AWARD TASK ORDER CONTRACTS (SATOC)

Quantities listed are estimated only and are not guarantees.

This is a Fixed Price 5-year Indefinite Delivery Indefinite Quantity (IDIQ) Contract. Accordingly, funds are not obligated on this contract at award; rather, funds are obligated via task orders issued against the contract. Task orders shall only be issued by a warranted VA Contracting Officer (CO). VA CO will issue task orders to the contractor authorizing services via Standard Form 1449. Each task order shall clearly identify the dollar amount authorized under the individual task order and the period of performance of the individual task order. When a task order period of performance is completed, additional services shall not be provided unless a new task order is issued in accordance with this IDIQ.

36C24522Q0217 The minimum dollar amount guaranteed under this contract for the performance period of five years is $2,500.00. The maximum dollar amount or contract ceiling for this contract is $950,000.00. The maximum amount is not guaranteed. The combined total of all orders placed against this contract cannot exceed the maximum amount/ceiling of this contract.

Page 1 of Page 1 of

36C24522Q0413 (End of Clause) Page 1 of Page 1 of Page 1 of Page 1 of Page 1 of

B.3 STATEMENT OF WORK

Background The Martinsburg VA Medical Center (MWV) operates a medical hospital, rehabilitation units, domiciliary units and long term care units on a campus of approximately 180 acres. MWV is soliciting for an Industrial Hygiene Consultant (IHC) to in general perform project oversight, air monitoring & inspection/sampling activities on an indefinite delivery/indefinite quantity task order contract for period of one base year plus four additional option years exercised at the convenience of the government. Further details on tasks to be performed are outlined herein.

Asbestos-containing building materials The age of the buildings and construction materials used presents an opportunity for the use of asbestos containing building materials to be present at MWV. The facility has an established asbestos management plan/program and Operations & Maintenance Plan. As part of the continuing need to remove, remediate or abate the asbestos, the MWV has the need for a contracted IHC, to be an independent party for validating environmental conditions related to the work and specifically related to the work of the Prime and sub-contractor (asbestos abatement contractor), or any asbestos related work done in house for which monitoring is required. The IHC is working for and on behalf of the VA Safety Office. This work is being solicited to satisfy the requirements of VHA Directive 2010-036 Asbestos Management.

Lead-containing building components Due to the age of the building, the MWV also has identified areas where lead-containing building components are present. As part of the continuing renovation and construction projects, these building components will be impacted and MWV has a need for a contracted IHC independent of the Prime contractor or their sub-contractors to monitoring these impacts.

Other hazard identification and oversight MWV has a need for IHC to monitor impacts to other industrial hygiene related hazards, i.e., mold identification/sampling, moisture mapping, general exposure monitoring, etc. and provide hazard identification.

Extent of Work The purpose of the work of the IHC is to ensure quality, adherence to the specifications, assist with problem resolution, prevent the spread of contamination beyond regulated areas and inspect/sample work areas, hazard identification and re-occupancy by VA employees, patients and visitors. Work at MWV typically will require considerable walking, climbing, standing, crawling, kneeling, moderate lifting, use of personal protective equipment, and the ability to be medically cleared to wear a respirator provided by the contractor for potential exposures to asbestos, lead, or other airborne hazards.

Below is a brief description of the services required of the IHC:

· Conduct project oversight and air monitoring during asbestos response actions at MWV. This shall include but not be limited to: attending project meetings, on-site visual inspections, contractor compliance monitoring, collection of area air samples prior to work, during abatement activities and at the completion of abatement activities for determination of clearance and re-occupancy and development of final close out reports. This shall be done as follows:

· Establish background levels before abatement begins by collecting background samples. Retain samples for possible TEM analysis until completion of the project.

· Perform continuous air monitoring, inspection and testing outside the regulated areas during response actions to detect any faults in the regulated area isolation and any adverse impact on the surroundings from the regulated area activities with the details of the findings notated in daily logs.

· Perform daily on-site analysis of continuous air samples in order to make decisions on the efficacy of contractor engineering controls.

· Perform unannounced visits inside the work area at least once per day to spot check overall compliance of work with contract/specifications. Details of the findings shall be notated in daily project logs.

· Perform final visual inspections and air monitoring of a decontaminated regulated area at the conclusion of abatement to certify compliance with all regulations and VA requirements/specifications.

· Develop a complete close out report/record of the asbestos abatement project.

· Provide a hard copy of project logs for record of the abatement activity to the MWV Safety Office.

· Review contractor documentation prior to removal, repair or other such renovation activities which would impact hazardous or regulated materials to determine compliance with the specifications and VA policy.

· Conduct surveys/inspections/sampling for asbestos, lead, mold, legionella and other hazards as requested by the MWV Safety Office and provide a final report of findings and recommendations.

· Provide project oversight and monitoring for remediation of lead, mold and other hazards as requested by the MWV Safety Office.

· Respond to emergencies with on-site support within 8 hours.

· Conduct quarterly potable water sampling for legionella within patient sleeping quarters (~250 samples/quarter) to include with temperature, pH and biocide residual.

· Conduct quarterly water samples in dental clinics (~150 samples/quarter) for analysis of heterotrophic plate count.

· Provide laboratory analysis of the sample types outlined below. All other samples shall be provided to the MWV Safety Office for analysis.

· Asbestos phase contrast microscopy (PCM) air samples

· Asbestos transmission electron microscopy (TEM) air and bulk samples

· Asbestos polarized light microscopy (PLM) bulk samples

· Lead in air samples – Atomic Absorption Spectroscopy (AAS)

· Lead paint chip samples – AAS

· Lead dust wipes – AAS

· In situ paint testing – Lead paint analyzer It should be noted that at times tasking may require multiple personnel to be on-site if multiple projects are running concurrently.

Qualifications Company/Personnel Experience & Education Those interested in pursuing the contract must have previous industrial hygiene work experience in a tertiary or higher-level medical facility; VA facility is preferred. Project experience shall be demonstrated by submitting information which includes the type/number of IH compliance work projects similar to extent of work of this contract conducted within the past 5 years, as well as specific information on the type and size of facilities where work was performed and the services provided. The prospective contractor must provide a minimum of 3 examples of comprehensive services conducted in large hospital settings; preferably at a VA location. Contractor shall have sufficient staffing to accommodate requirements for multiple personnel needed at the site at the same time.

Interested firms must provide Industrial Hygiene personnel with the experience and education needed to provide a comprehensive range of services at a complex medical center. The Industrial Hygienist should have knowledge and education relating to the health care field, industrial operations and construction/renovation; VA experience preferred.

The individuals should have expert knowledge of EPA & OSHA regulations and have demonstrated evidence of expert knowledge of and work history with asbestos, lead, mold and legionella consulting services. The interested contractors will provide names of the IH personnel and documentation of the individual’s IH experience and credentials with their technical proposal submission.

Certifications and Licenses of Assigned Staff The interested contractor personnel must hold and have held the following certifications and licensures for a minimum of three years to work at MWV for work within that discipline:

· EPA Certified Asbestos Project Designer

· West Virginia Licensed Asbestos Project Designer

· EPA Certified Asbestos Inspector

· West Virginia Licensed Asbestos Inspector Additionally, interested contractor personnel must have at the time of the bid submission the following certifications and licensures to work at MWV for work within that discipline:

· West Virginia Asbestos Clearance Air Monitor

· National Institute of Occupational Safety and Health 582 Course or its equivalent

· EPA Lead Risk Assessor

· WV Lead Risk Assessor

· EPA Lead Inspector

· WV Lead Inspector

· OSHA 30 Hour Construction Safety The interested contractors must hold and have held West Virginia Department of Health and Human Resources Asbestos Air Laboratory License to analyze air samples for a minimum of three years.

Quality Control/Quality Assurance Program Contractor shall have a written quality control/quality assurance (QA/QC) program for data assessment and report submissions.

The interested contractors shall be able to demonstrate participation in the American Industrial Hygiene Association (AIHA) Proficiency Analytical Testing (PAT) rounds for asbestos air sample analysis for at least five years.

Respiratory Protection Program The Contractor shall have a developed and implemented a written Respiratory Protection Program (RPP) which is in compliance with the January 8, 1998 OSHA requirements found at 29 CFR 1926.1101 and 29 CFR 1910.Subpart I;134. All respirators used by contractor employees shall be provided by the contractor and shall be NIOSH approved with appropriate in-line filters/cartridges for the hazard encountered. The written RPP shall, at a minimum, contain the basic requirements found at 29 CFR 1910.134 (c)(1)(i -ix) -Respiratory Protection Program.

Procedures/General Requirements Contracting Officer Representative The Contracting Officer Representative (COR) for this contract is:

The COR monitors all technical aspects of the contract and assists in contract administration and is authorized to perform the following functions:

· Ensure that the Contractor meets the technical requirements of the contract

· Perform inspections necessary in connection with the contract performance

· Maintain written and oral communications with the Contractor concerning technical aspects of the contract

· Issue written interpretations of technical requirements, including government drawings, designs, specifications

· Monitor Contractor’s performance and notify both the Contracting Officer and Contractor of any deficiencies

· Coordinate availability of government-furnished property and provide site entry of Contractor personnel A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

General applicability of codes, regulations and standards All work under this contract shall be done in strict accordance with all applicable federal, state and local regulations and VA polices. All applicable codes, regulations and standards are adopted into these documents and will have the same force and effect as these contract documents. The most recent edition of any relevant regulation, standard, document or code shall be in effect. Where conflict among the requirements or with these contract documents exists, the most stringent requirement(s) shall be utilized.

Task Evaluation The work effort of the contractor personnel will be evaluated by the COR on an on-going basis. The contractor will develop, review and revise documents upon request. Work assignments will be provided by the COR.

Document Development, Revisions & Review Documents related to the requested service will be reviewed by the COR. Documents include, but are not limited to; Industrial Hygiene sampling data and reports, inspection reports (internal and external), asbestos sampling, lead containing or lead based paint or material sampling, asbestos and lead assessments and operations and maintenance programs, etc.

Obtaining Information and Documents All inquiries and information requests to regulatory agencies should be conducted in a manner that minimizes adverse impact to facilities and only when expressly authorized by the COR. Electronic and web-based inquiries and searches are acceptable and should be used to the maximum extent possible. Blue prints, diagrams, etc. should be used where feasible to identify locations and areas of interest and concern.

Reporting of Unsafe Conditions The IHC shall verbally report any non-compliance items to the MWV Safety Office. In instances where the circumstances would require another contractor to stop work, the MWV Safety Office shall be notified first; unless, the result of not issuing an immediate stop work order would be immediately dangerous to the life and health of the contractor personnel or VA employees, patients and visitors. In this case, the IHC shall immediately stop the task causing the imminent hazard and notify the MWV Safety Office. If the Safety Office is not available (e.g., after hours work), IHC shall notify the Contracting Officer and/or Contracting Officer Representative of the contractor being monitored.

The following includes but is not limited to such occurrences which may instigate work stoppage to correct a hazard:

· Airborne PCM analysis results equal to or greater than 0.01 f/cc outside a regulated area

· >0.05 f/cc inside a regulated area

· Breach or break in regulated area containment barrier(s)

· Less than –0.02” Water Column Gauge (WCG) pressure in the regulated area

· Serious violation of OSHA which could lead to serious injury/death

· Serious injury/death at the site

· Fire/safety emergency at the site

· Power failure or loss of wetting agent

· Any visible emissions observed outside the regulated area Personnel and Time The contractor shall provide qualified Industrial Hygienists for tasks assigned by the COR. Normal working hours for the medical center are 8:00a.m. to 4:30 p.m., Monday through Friday except Federal Holidays. Many taskings within this contract will be performed outside of these times, e.g., earlier, later, weekends, overnight, holidays, etc. Contractor will be required to respond to emergencies at the facility within eight hours.

Individuals must be medically cleared and maintain medical clearance for respirator use for any and all respirators required for work. Individuals must maintain their fit-test status for potential entrance into containment sites, i.e. lead, asbestos, etc. for the purpose of site inspections. Contractor will provide the necessary respirator for the employees.

Individuals must be US citizens, speak English fluently and understandably, and be able to communicate effectively in writing in English.

Individuals will be required to complete security questionnaires and have a favorable result to be able to work on the contract.

Work attire shall be adjusted based on the work to be accomplished to ensure the safety of the contractor staff. Footwear shall be appropriate for hospital/industrial sites (no sandals, no open-toed shoes). Contractor employees will need to have appropriate personal protective equipment available to include but may not be limited to: safety footwear (steel toed work shoes), respirators, hard hat, reflective vests and safety glasses.

Contractor shall provide the name of a Program Director responsible for the performance of the work. The individual should have full authority to act for the contractor on all matters relating to daily operations of this contract. The Contractor shall designate this person in writing to the Contracting Officer (CO) before the contract start date. All contact information must be provided (telephone #’s, email address, etc.).

Contractor may be requested to provide support off-site, i.e. special projects within the scope of the contract, as requested by the COR.

Government Furnished Property & Services The VA will provide a desk for one person and sufficient storage (one 2’ x 5’ wire rack) for storage of contractor’s monitoring equipment. Contractor will have the use of normal office administrative support while on-site to include telephone, copier, facsimile and utilities.

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B.4 PRICE/COST SCHEDULE

ITEM INFORMATION

ASBESTOS PROJECT OVERSIGHT AND AIR MONITORING (SHIFT) Job equals an 8hr shift to conduct activities per SOW during abatement of asbestos containing materials to include up to 10 phase contrast microscopy (PCM) samples collected and analyzed ON-SITE.

Contract Period: Ordering period 1 POP Begin: 05-23-2022 POP End: 05-22-2023 PRINCIPAL NAICS CODE: 541620 - Environmental Consulting Services PRODUCT/SERVICE CODE: R425 - Support - Professional: Engineering/Technical

MOLD/LEAD PROJECT OVERSIGHT AND AIR MONITORING (SHIFT): Job equals an 8hr shift to perform project oversight and air monitoring during the abatement of lead or mold. Any samples collected would be submitted through the medical center for analysis.

Contract Period: Ordering period 1 POP Begin: 05-23-2022 POP End: 05-22-2023

PREPARATION OF FINAL TECHNICAL REPORT FOR ASBESTOS, MOLD OR LEAD ABATEMENT ACTIVTIES: The contractor shall prepare a final report for each abatement activity. The report shall include a description of the materials removed to included locations and quantities, engineering controls and work practices employed, issues encountered and summary of results of any sampling to include summary of any final clearance sampling. At the time of the submission of the report, drawings for the affected area(s) will be updated and submitted as well.

Ordering period 1 POP Begin: 05-23-2022 POP End: 05-22-2023

LEGIONELLA WATER SAMPLING (DAILY RATE): Collect ~250 water samples within ~8 buildings throughout campus for legionella in accordance with the VHA directive. Sampling containers and analysis will be paid for by the medical center. Contractor shall package all samples properly for shipment to laboratory with all required chain of custody and ensure samples are submitted to the medical center warehouse for shipment no later than 1pm.

POP Begin: 05-23-2022 POP End: 05-22-2023

LEGIONELLA SPREADSHEET PREPARATION: Quarterly prepare spreadsheet (template provided by medical center) detailing the results of the legionella samples collected. Report must be submitted no later than the 5th of the month following the end of the quarter.

POP Begin: 05-23-2022 POP End: 05-22-2023

AD HOC SERVICES - INDUSTRIAL HYGIENIST/SAFETY PROFESSIONAL: Rate for all other services of the contract. Contractor shall be responsible for ensuring the person assigned has the appropriate certifications/licensure specific to the services requested.

POP Begin: 05-23-2022 POP End: 05-22-2023

AD HOC SERVICES - SENIOR IH OR SAFETY PROFESSIONAL/PROJECT MANAGER: BS degree in related science field with 10 years of experience. Services may include general project management, training development and advanced assessments.

POP Begin: 05-23-2022 POP End: 05-22-2023

Asbestos TEM Final Clearance, 6 hr turnaround time (Samples)

POP Begin: 05-23-2022 POP End: 05-22-2023

DENTAL WATER SAMPLING (DAILY RATE): Collect ~150 water samples at the main hospital and the dental clinic both located on campus for heterotrophic plate count. Sampling time is restricted to approximately 1-2 hours Monday-Thursday. Sampling containers and analysis will be paid for by the medical center. Contractor shall package all samples properly for shipment to laboratory with all required chain of custody and ensure samples are submitted to the medical center warehouse for shipment no later than 1pm. # 4 quarters/year

POP Begin: 05-23-2022 POP End: 05-22-2023

TEM Asbestos Air Sample Analysis (6 Hour Turnaround) to include cassettes and cost of shipment. #100 samples

POP Begin: 05-23-2022 POP End: 05-22-2023

ASBESTOS PROJECT OVERSIGHT AND AIR MONITORING (SHIFT) Job equals an 8hr shift to conduct activities per SOW during abatement of asbestos containing materials to include up to 10 phase contrast microscopy (PCM) samples collected and analyzed ON-SITE.

Ordering period 2 POP Begin: 05-23-2023 POP End: 05-22-2024

MOLD/LEAD PROJECT OVERSIGHT AND AIR MONITORING (SHIFT): Job equals an 8hr shift to perform project oversight and air monitoring during the abatement of lead or mold. Any samples collected would be submitted through the medical center for analysis.

POP Begin: 05-23-2023 POP End: 05-22-2024

PREPARATION OF FINAL TECHNICAL REPORT FOR ASBESTOS, MOLD OR LEAD ABATEMENT ACTIVTIES: The contractor shall prepare a final report for each abatement activity. The report shall include a description of the materials removed to included locations and quantities, engineering controls and work practices employed, issues encountered and summary of results of any sampling to include summary of any final clearance sampling. At the time of the submission of the report, drawings for the affected area(s) will be updated and submitted as well.

POP Begin: 05-23-2023 POP End: 05-22-2024

LEGIONELLA WATER SAMPLING (DAILY RATE): Collect ~250 water samples within ~8 buildings throughout campus for legionella in accordance with the VHA directive. Sampling containers and analysis will be paid for by the medical center. Contractor shall package all samples properly for shipment to laboratory with all required chain of custody and ensure samples are submitted to the medical center warehouse for shipment no later than 1pm.

POP Begin: 05-23-2023 POP End: 05-22-2024

LEGIONELLA SPREADSHEET PREPARATION: Quarterly prepare spreadsheet (template provided by medical center) detailing the results of the legionella samples collected. Report must be submitted no later than the 5th of the month following the end of the quarter.

POP Begin: 05-23-2023 POP End: 05-22-2024

AD HOC SERVICES - INDUSTRIAL HYGIENIST/SAFETY PROFESSIONAL: Rate for all other services of the contract. Contractor shall be responsible for ensuring the person assigned has the appropriate certifications/licensure specific to the services requested.

POP Begin: 05-23-2023 POP End: 05-22-2024

AD HOC SERVICES - SENIOR IH OR SAFETY PROFESSIONAL/PROJECT MANAGER: BS degree in related science field with 10 years of experience. Services may include general project management, training development and advanced assessments.

POP Begin: 05-23-2023 POP End: 05-22-2024

Asbestos TEM Final Clearance, 6 hr turnaround time (Samples)

POP Begin: 05-23-2023 POP End: 05-22-2024

DENTAL WATER SAMPLING (DAILY RATE): Collect ~150 water samples at the main hospital and the dental clinic both located on campus for heterotrophic plate count. Sampling time is restricted to approximately 1-2 hours Monday-Thursday. Sampling containers and analysis will be paid for by the medical center. Contractor shall package all samples properly for shipment to laboratory with all required chain of custody and ensure samples are submitted to the medical center warehouse for shipment no later than 1pm. # 4 quarters/year

POP Begin: 05-23-2023 POP End: 05-22-2024

TEM Asbestos Air Sample Analysis (6 Hour Turnaround) to include cassettes and cost of shipment. #100 samples

POP Begin: 05-23-2023 POP End: 05-22-2024

ASBESTOS PROJECT OVERSIGHT AND AIR MONITORING (SHIFT) Job equals an 8hr shift to conduct activities per SOW during abatement of asbestos containing materials to include up to 10 phase contrast microscopy (PCM) samples collected and analyzed ON-SITE.

Ordering period 3 POP Begin: 05-23-2024 POP End: 05-22-2025

MOLD/LEAD PROJECT OVERSIGHT AND AIR MONITORING (SHIFT): Job equals an 8hr shift to perform project oversight and air monitoring during the abatement of lead or mold. Any samples collected would be submitted through the medical center for analysis.

POP Begin: 05-23-2024 POP End: 05-22-2025

PREPARATION OF FINAL TECHNICAL REPORT FOR ASBESTOS, MOLD OR LEAD ABATEMENT ACTIVTIES: The contractor shall prepare a final report for each abatement activity. The report shall include a description of the materials removed to included locations and quantities, engineering controls and work practices employed, issues encountered and summary of results of any sampling to include summary of any final clearance sampling. At the time of the submission of the report, drawings for the affected area(s) will be updated and submitted as well.

POP Begin: 05-23-2024 POP End: 05-22-2025

LEGIONELLA WATER SAMPLING (DAILY RATE): Collect ~250 water samples within ~8 buildings throughout campus for legionella in accordance with the VHA directive. Sampling containers and analysis will be paid for by the medical center. Contractor shall package all samples properly for shipment to laboratory with all required chain of custody and ensure samples are submitted to the medical center warehouse for shipment no later than 1pm.

POP Begin: 05-23-2024 POP End: 05-22-2025

LEGIONELLA SPREADSHEET PREPARATION: Quarterly prepare spreadsheet (template provided by medical center) detailing the results of the legionella samples collected. Report must be submitted no later than the 5th of the month following the end of the quarter.

POP Begin: 05-23-2024 POP End: 05-22-2025

AD HOC SERVICES - INDUSTRIAL HYGIENIST/SAFETY PROFESSIONAL: Rate for all other services of the contract. Contractor shall be responsible for ensuring the person assigned has the appropriate certifications/licensure specific to the services requested.

POP Begin: 05-23-2024 POP End: 05-22-2025

AD HOC SERVICES - SENIOR IH OR SAFETY PROFESSIONAL/PROJECT MANAGER: BS degree in related science field with 10 years of experience. Services may include general project management, training development and advanced assessments.

POP Begin: 05-23-2024 POP End: 05-22-2025

Asbestos TEM Final Clearance, 6 hr turnaround time (Samples)

POP Begin: 05-23-2024 POP End: 05-22-2025

DENTAL WATER SAMPLING (DAILY RATE): Collect ~150 water samples at the main hospital and the dental clinic both located on campus for heterotrophic plate count. Sampling time is restricted to approximately 1-2 hours Monday-Thursday. Sampling containers and analysis will be paid for by the medical center. Contractor shall package all samples properly for shipment to laboratory with all required chain of custody and ensure samples are submitted to the medical center warehouse for shipment no later than 1pm. # 4 quarters/year

POP Begin: 05-23-2024 POP End: 05-22-2025

TEM Asbestos Air Sample Analysis (6 Hour Turnaround) to include cassettes and cost of shipment. #100 samples

POP Begin: 05-23-2024 POP End: 05-22-2025

ASBESTOS PROJECT OVERSIGHT AND AIR MONITORING (SHIFT) Job equals an 8hr shift to conduct activities per SOW during abatement of asbestos containing materials to include up to 10 phase contrast microscopy (PCM) samples collected and analyzed ON-SITE.

Ordering period 4 POP Begin: 05-23-2025 POP End: 05-22-2026

MOLD/LEAD PROJECT OVERSIGHT AND AIR MONITORING (SHIFT): Job equals an 8hr shift to perform project oversight and air monitoring during the abatement of lead or mold. Any samples collected would be submitted through the medical center for analysis.

POP Begin: 05-23-2025 POP End: 05-22-2026

PREPARATION OF FINAL TECHNICAL REPORT FOR ASBESTOS, MOLD OR LEAD ABATEMENT ACTIVTIES: The contractor shall prepare a final report for each abatement activity. The report shall include a description of the materials removed to included locations and quantities, engineering controls and work practices employed, issues encountered and summary of results of any sampling to include summary of any final clearance sampling. At the time of the submission of the report, drawings for the affected area(s) will be updated and submitted as well.

POP Begin: 05-23-2025 POP End: 05-22-2026

LEGIONELLA WATER SAMPLING (DAILY RATE): Collect ~250 water samples within ~8 buildings throughout campus for legionella in accordance with the VHA directive. Sampling containers and analysis will be paid for by the medical center. Contractor shall package all samples properly for shipment to laboratory with all required chain of custody and ensure samples are submitted to the medical center warehouse for shipment no later than 1pm.

POP Begin: 05-23-2025 POP End: 05-22-2026

LEGIONELLA SPREADSHEET PREPARATION: Quarterly prepare spreadsheet (template provided by medical center) detailing the results of the legionella samples collected. Report must be submitted no later than the 5th of the month following the end of the quarter.

POP Begin: 05-23-2025 POP End: 05-22-2026

AD HOC SERVICES - INDUSTRIAL HYGIENIST/SAFETY PROFESSIONAL: Rate for all other services of the contract. Contractor shall be responsible for ensuring the person assigned has the appropriate certifications/licensure specific to the services requested.

POP Begin: 05-23-2025 POP End: 05-22-2026

AD HOC SERVICES - SENIOR IH OR SAFETY PROFESSIONAL/PROJECT MANAGER: BS degree in related science field with 10 years of experience. Services may include general project management, training development and advanced assessments.

POP Begin: 05-23-2025 POP End: 05-22-2026

Asbestos TEM Final Clearance, 6 hr turnaround time (Samples)

POP Begin: 05-23-2025 POP End: 05-22-2026

DENTAL WATER SAMPLING (DAILY RATE): Collect ~150 water samples at the main hospital and the dental clinic both located on campus for heterotrophic plate count. Sampling time is restricted to approximately 1-2 hours Monday-Thursday. Sampling containers and analysis will be paid for by the medical center. Contractor shall package all samples properly for shipment to laboratory with all required chain of custody and ensure samples are submitted to the medical center warehouse for shipment no later than 1pm. # 4 quarters/year

POP Begin: 05-23-2025 POP End: 05-22-2026

TEM Asbestos Air Sample Analysis (6 Hour Turnaround) to include cassettes and cost of shipment. #100 samples

POP Begin: 05-23-2025 POP End: 05-22-2026

ASBESTOS PROJECT OVERSIGHT AND AIR MONITORING (SHIFT) Job equals an 8hr shift to conduct activities per SOW during abatement of asbestos containing materials to include up to 10 phase contrast microscopy (PCM) samples collected and analyzed ON-SITE.

Ordering period 5 POP Begin: 05-23-2026 POP End: 05-22-2027

MOLD/LEAD PROJECT OVERSIGHT AND AIR MONITORING (SHIFT): Job equals an 8hr shift to perform project oversight and air monitoring during the abatement of lead or mold. Any samples collected would be submitted through the medical center for analysis.

POP Begin: 05-23-2026 POP End: 05-22-2027

PREPARATION OF FINAL TECHNICAL REPORT FOR ASBESTOS, MOLD OR LEAD ABATEMENT ACTIVTIES: The contractor shall prepare a final report for each abatement activity. The report shall include a description of the materials removed to included locations and quantities, engineering controls and work practices employed, issues encountered and summary of results of any sampling to include summary of any final clearance sampling. At the time of the submission of the report, drawings for the affected area(s) will be updated and submitted as well.

POP Begin: 05-23-2026 POP End: 05-22-2027

LEGIONELLA WATER SAMPLING (DAILY RATE): Collect ~250 water samples within ~8 buildings throughout campus for legionella in accordance with the VHA directive. Sampling containers and analysis will be paid for by the medical center. Contractor shall package all samples properly for shipment to laboratory with all required chain of custody and ensure samples are submitted to the medical center warehouse for shipment no later than 1pm.

POP Begin: 05-23-2026 POP End: 05-22-2027

LEGIONELLA SPREADSHEET PREPARATION: Quarterly prepare spreadsheet (template provided by medical center) detailing the results of the legionella samples collected. Report must be submitted no later than the 5th of the month following the end of the quarter.

POP Begin: 05-23-2026 POP End: 05-22-2027

AD HOC SERVICES - INDUSTRIAL HYGIENIST/SAFETY PROFESSIONAL: Rate for all other services of the contract. Contractor shall be responsible for ensuring the person assigned has the appropriate certifications/licensure specific to the services requested.

POP Begin: 05-23-2026 POP End: 05-22-2027

AD HOC SERVICES - SENIOR IH OR SAFETY PROFESSIONAL/PROJECT MANAGER: BS degree in related science field with 10 years of experience. Services may include general project management, training development and advanced assessments.

POP Begin: 05-23-2026 POP End: 05-22-2027

Asbestos TEM Final Clearance, 6 hr turnaround time (Samples)

POP Begin: 05-23-2026 POP End: 05-22-2027

DENTAL WATER SAMPLING (DAILY RATE): Collect ~150 water samples at the main hospital and the dental clinic both located on campus for heterotrophic plate count. Sampling time is restricted to approximately 1-2 hours Monday-Thursday. Sampling containers and analysis will be paid for by the medical center. Contractor shall package all samples properly for shipment to laboratory with all required chain of custody and ensure samples are submitted to the medical center warehouse for shipment no later than 1pm. # 4 quarters/year

POP Begin: 05-23-2026 POP End: 05-22-2027

TEM Asbestos Air Sample Analysis (6 Hour Turnaround) to include cassettes and cost of shipment. #100 samples

POP Begin: 05-23-2026 POP End: 05-22-2027

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SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment…