36C24521Q0784.docx

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

Washington DC VA Medical Center Contracting Office (90C) 50 Irving Street NW Washington DC 20422

POINT OF CONTACT*

Contract Specialist Mohsin Abbas Mohsin.Abbas2@va.gov

PLACE OF PERFORMANCE

50 Irving Street NW

Washington DC, 20422

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

General Information

Contracting Office Address The Department of Veterans Affairs Network Contracting Office 5 50 Irving Street NW Washington, DC 20422 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued. The Government reserves the right to make no award from this solicitation.

This solicitation is a request for quotations (RFQ). The government anticipates awarding a firm-fixed price purchase order resulting from this solicitation. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-03.

The associated North American Industrial Classification System (NAICS) code for this procurement is 811121, Automotive Body and Paint and Interior Repairs and Maintenance, with a small business size standard of $8.0 Million. This solicitation is FULL and OPEN. SDVOSBs Offerors must be verified in the Vendor Information Pages (VIP), https://www.vip.vetbiz.va.gov/, at the time of receipt of quotes and at the time of award.

The Department of Veterans Affairs, Network Contracting Office 5, 50 Irving Street NW Washington DC, 20422 is soliciting quotations from vendors to provide Drivers Rehabilitation Van at the VISN05 facility listed below. Respondents to this solicitation must fully demonstrate their capability by supplying detailed quote information along with any other documents necessary to support the requirements below.

All interested companies shall provide quotation(s) for the following: (See Attachment 1).

STATEMENT OF WORK (SOW) DRIVER’S REHABILITATION VAN

Veterans Integrated Service Network - 05 (VISN05)

GENERAL OBJECTIVES AND REQUIREMENTS

Authority: Washington DC Veteran’s Affair Medical Center Physical Medicine and Rehabilitation

PURPOSE:

Our physical medicine driver’s rehabilitation program is seeking to purchase a driver’s rehabilitation van that will expand the types of training that can be performed with a wider range of equipment. A van will allow wheelchair users to utilize and transport their wheelchairs in the vehicle without an exterior lift. This is especially important for wheelchair dependent Veterans as to help protect their primary means of mobility and to improve safety of transfers in and out of the vehicle. In addition, the van also provides more room inside of the vehicle for transfers to/from the driver or passenger seat.

BACKGROUND:

Driver’s rehabilitation is a unique and important program to allow Veterans of all ability levels to be assessed for returning behind the wheel after a medical event that impedes their ability to drive. Currently, our VA Medical Center offers driver’s rehabilitation with two occupational therapists who are certified in driver’s rehabilitation training. For this program to work, the DCVA maintains a driver’s rehabilitation simulator on site and one adapted sedan for on-the-road trainings.

Driver’s rehabilitation vehicles have unique specifications to accommodate adaptive equipment and to allow for wheelchair access and clearance.

VAMC serves veterans and active duty members with various diagnoses including traumatic brain injury, stroke, spinal cord injury, amputation, cognitive impairment/ decline, and other neurological disorders

SCOPE AND METHODOLOGY:

SALIENT FEATURES:

TASKS AND ASSOCIATED DELIVERABLES:

The following specifications are required when searching for this adapted vehicle:

Type of vehicle (not brand specific)

a. Minivan or Conversion Van with lowered floor

b. Quantity: 1

c. Make: Dodge, Chrysler, Toyota

d. Model: Grand Caravan, Pacifica, Sienna

e. Specifications/Modifications

i. Power lock doors

ii. Power windows

iii. Remote keyless entry

iv. Power Drivers Seat

v. Power Steering/Brakes

vi. Air Conditioning

vii. Tilt Steering

viii. Van conversion for wheelchair access including side power ramp/side-entry system

ix. Interchangeable instructor hand control kit

x. Left foot pedal accelerator

xi. Pedal block

xii. MPD Turn signal extension

1. Crossover

2. Drop style

xiii. Shift Lever extension

xiv. Jimmy seat belt assist

xv. Steering knob

xvi. Instructor mirrors:

1. rear-view mirror

2. eye-check mirror

xvii. Instructor braking system

xviii. “Drivers rehab” exterior magnetic signage

xix. Brake light indicator inside the vehicle

xx. NHTSA & FMVSS Compliance and Verification including FMVSS 403 & 404 Rollover Standards

xxi. Power kneeling system

xxii. Manual wheelchair locks down system

xxiii. Removable 6-way transfer seat in both driver and passenger locations

1. 4-6” wheels; TBD by mobility dealer for optimal movement and line of sight

2. QRT Slide n Click

xxiv. Turnbuckle bolts for securement

REPORTING REQUIREMENTS:

The van will be purchased by the service with all the requested modifications in place and ready to use for on-the-road training. A standard vehicle warranty will be included. All labor and services to modify a vehicle will be included in the overall service quote. The van will have the compliance and verification of these modifications completed. The vendor will provide an overview of the modifications and issue any user guides as needed to the therapy staff.

As with our current driver’s rehabilitation vehicle, the van will be added to the Washington DCVA Medical center vehicle fleet and managed by our fleet manager.

It will be parked in the same location as the current driver’s rehabilitation vehicle, in the parking garage at the DCVA Medical Center.

1. Place of Performance: VISN05 Medical Center.

Washington DC VA Medical Center 50 Irving Street NW Washington, DC, 20422

2. Hours of Operation:

· The Washington DC VAMC requires the contractor to deliver within 30 calendar days from the contract award to the VA medical facility warehouse above during normal business hours from 8:00AM to 3:30PM. (EST), Monday through Friday.

I. Government Responsibilities:

A. No Government Furnished Property (GFP) will be provided.

B. The Government will provide access to areas and an escort when required by participating Medical Center policy.

C. The Government will provide applicable VA Polices, Handbooks, Guides, Regulations and Medical Center Memorandums D. The Government will unilaterally award Task Orders to fund the required services for each facility.

E. The Contract Specialist for this contract will be:

Mohsin Abbas 202-745-8000 X56415 Mohsin.Abbas2@va.gov.

F. The Government Point of Contact for this Requirements will be:

1. VPOC: Lindsay Crowell Phone: 202-745-8000 x57613 Email: Lindsay.Crowell@va.gov.

G. The VAPOC for this Task Orders will be:

Attachment 1: Price Quote Contract Line Item Number (CLIN) Table

Attachment 4: Solicitation Clauses and Provisions

E. Price Schedule:

The contractor must provide a price quote for each CLIN delineated in Attachment 1 to be considered for award. Must provide the authorized distributor letter if you are not the manufacturer.

· See Attachment 1: Price Quote Contract Line Item Number (CLIN) Table

F. Evaluation of Quotes:

The Government will select the quote that represents the best benefit to the Government at a price that can be determined reasonable. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government. FAR 52.212- Evaluation – Commercial: “Salient Features, Price. Salient Features specified in SOW are more important than Price”. Specific quote requirements are detailed in attached “FAR 52.212-1 “Instructions to Offerors–Commercial Items”.

Following receipt of quotes, the Government will perform an evaluation using a comparative evaluation of the services quoted in accordance with FAR 13.106-2(b)(3). The Government will compare quotes to one another to select the quote that best benefits the Government by fulfilling the requirement.

Contractors may submit more than one quote; however, contractors are strongly encouraged to submit their best technical solutions and prices in response to this request for quote.

Once the Government determines there is/are a contractor(s) that can provide a product that meet(s) the requirements of this request for quote, the Government reserves the right to communicate with only those contractors quoting the best-suited service to address any remaining issues.

G. Clauses and Provisions:

The clauses and provisions for this solicitation are found in Attachment 4: Solicitation Clauses and Provisions. The Clauses and Provisions provide additional information regarding the requirements for quote submission and evaluation.

See Attachment 4: Solicitation Clauses and Provisions The full text of FAR and VAAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html and http://www.va.gov/oal/library/vaar/index.asp.

This is an open-market combined synopsis/solicitation for supplies as defined herein. The government intends to award firm fixed price contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. Orders will then be placed against this contract. All quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Offeror shall list exception(s) and rationale for the exception(s).

All quotations shall be sent via email to Mohsin Abbas, Contract Specialist, Mohsin.Abbas2 @va.gov . Submission shall be received no later than 3:00PM EST on September 01, 2021. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Only e-mailed quotes will be accepted. It is the responsibility of the vendor to ensure the Government’s timely receipt of their quote.

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contract Specialist, Mohsin Abbas, Mohsin.Abbas2@va.gov.

See attached document: S02 - ATTACHMENT 1 - LINE ITEM DESCRIPTION - DRIVERS REHABILITATION VAN - 08-27-2021.

See attached document: S02 - ATTACHMENT 2 - SALIENT FEATURES - STATEMENT OF WORK - SOW - DRIVERS REHABILITATION VAN - 08-27-2021.

See attached document: S02 - ATTACHMENT 3 - GRAY MARKET PREVENTION LANGUAGE - PM_Part813.106_Atch1_GRAY_MARKET_LANGUAGE - 08-27-2021.

See attached document: S02 - ATTACHMENT 4 - SOLICITATION PROVISIONS -DRIVERS REHABILITATION VAN - 08-27-2021.

See attached document: S02 - ATTACHMENT 4 - CONTRACT CLAUSES - DRIVERS REHABILITATION VAN - 08-27-2021.

Combined Synopsis/Solicitation Notice