36C24521Q0774 0001.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) Department of Veterans Affairs Network Contracting Office 5 (NCO 5) 90C 1540 Spring Valley Dr.

Huntington

WV

25704 Department of Veterans Affairs Network Contracting Office 5 (NCO 5) 1540 Spring Valley Drive Huntington

WV

25704 To all Offerors/Bidders

36C24521Q0774 08-30-2021

X X X

See CONTINUATION Page This amendment is to answer questions and to designate a total SDVOSB set aside for this procurement action.

EVELYN WALKER

CONTRACTING OFFICER

CONTINUATION PAGE

A.1 PRICE/COST SCHEDULE

ITEM INFORMATION

1. Do you know the breakdown of volume for each of the items to be shredded? No, volume varies from location to location and dates.

2. P. 4, 1. Could you please clarify the storage media destruction.

a. Will storage media destruction be a special service (purge) handled via purchase card or will a CLIN be added to the Price Schedule for this requirement?

b. Some storage media can’t be destroyed using mobile truck equipment, can those items be taken offsite for destruction? Yes, vendor will need to provide receipt of collection and document of destruction.

3. P. 4, Table.

a. Please confirm that the lock boxes are standard stationary executive consoles, which are approximately 19”wide x 17”deep x 36”tall. Yes

b. Could the locations that have monthly service be adjusted slightly to take place every 4 weeks? Yes P. 6. If containers need to be added, will this be handled via contract modification or does the Agency expect the contractor to provide the additional items and added labor to service them for free? If the COR approves the addition of container(s) to meet the needs of the facility, this will be provided at no additional cost to DCVAMC. Paragraph 1, last sentence is SOW.

4. P. 11, 13.a. Since onsite destruction appears to be required, the requirement to shred the material within the enclosure of a facility is contradictory. Can this please be removed or can it be clarified if destruction is supposed to be off-site? Destruction is required to take place onsite, in the event this is not possible the facility where final destruction is to take place will need to meet the criteria stated under item 11.

5. P. 13, Price Schedule – this appears to have been cut off, will CLINs be added or do you just need a total price for all services for a base year and four option years? CLINS will not be added, we just need a total price for base plus four option years.

6. P. 45, E.4.a. “Technical and past performance, when combined, are N/A.” Will technical capabilities and evidence of past performance be evaluated? This is an Lowest Price, Technically Acceptable procurement.

7. P. 4, 1. Could you please clarify the storage media destruction. Contractor shall destroy documents completely to preclude recognition or reconstruction of the information in accordance with procedures in VA Handbook 6300.1, Records Management Procedures, VA Directive 6371, Destruction of Temporary Paper Records, VA Handbook 6500, Information Security Program, VA Handbook 6500.1, Electronic Media Sanitation, VA Handbook 6500.6, Contract Security, and NIST SP 800-88 Revision1, Guidelines for Media Sanitation. Methods and equipment used to routinely destroy classified or confidential information include burning, pulping, shredding, macerating, or otherwise definitely destroy the information contained in the temporary paper records so that it is not readable or reconstructable to any degree. National Institute of Standards and Technology (NIST) standards must be used if shredding is the form of final destruction. Paragraph 6 SOW

8. Will storage media destruction be a special service (purge) handled via purchase card or will a CLIN be added to the Price Schedule for this requirement? CLINS will not be added, please include in total price.

9. Some storage media can’t be destroyed using mobile truck equipment, can those items be taken offsite for destruction? Yes

10. P. 4, Table. Please confirm that the lock boxes are standard stationary executive consoles, which are approximately 19”wide x 17”deep x 36”tall. Answered above

11. Could the locations that have monthly service be adjusted slightly to take place every 4 weeks? Answered above

12. P. 6. If containers need to be added, will this be handled via contract modification or does the Agency expect the contractor to provide the additional items and added labor to service them for free? Answered above

13. P. 11, 13.a. Since onsite destruction appears to be required, the requirement to shred the material within the enclosure of a facility is contradictory. Can this please be removed or can it be clarified if destruction is supposed to be off-site? Answered above

14. P. 13, Price Schedule – this appears to have been cut off, will CLINs be added or do you just need a total price for all services for a base year and four option years? Answered above

15. P. 45, E.4.a. “Technical and past performance, when combined, are N/A.” Will technical capabilities and evidence of past performance be evaluated? Answered above

6. SHREDDING SPECIFICATIONS: After final destruction, the information in the documents must be rendered unrecognizable in accordance with NIST 800-88 Guidelines for Media Sanitation and FIPS 199 Security Categorization of the System Confidentiality (particles no larger than 1 mm x 5 mm).” We are not familiar with any trucks that shred that fine in the marketplace. Would the VA accept that all bidders shred to the NAID size standards? The National Association of Information Destruction is the standard that most healthcare facilities require. Contractor shall destroy documents completely to preclude recognition or reconstruction of the information in accordance with procedures in VA Handbook 6300.1, Records Management Procedures, VA Directive 6371, Destruction of Temporary Paper Records, VA Handbook 6500, Information Security Program, VA Handbook 6500.1, Electronic Media Sanitation, VA Handbook 6500.6, Contract Security, and NIST SP 800-88 Revision1, Guidelines for Media Sanitation. Methods and equipment used to routinely destroy classified or confidential information include burning, pulping, shredding, macerating, or otherwise definitely destroy the information contained in the temporary paper records so that it is not readable or reconstructable to any degree. National Institute of Standards and Technology (NIST) standards must be used if shredding is the form of final destruction. Paragraph 6 SOW