36C24521Q0768.docx

SUBJECT*

Fitness, Health and Wellness App License for Employees

GENERAL INFORMATION

VA Maryland Health Care System Contracting Officer (90C) P.O. Box 1000, Bldg. 101, Room 2 Perry Point MD 21902

POINT OF CONTACT*

Zachary Altner

PLACE OF PERFORMANCE

10 North Greene Street

Baltimore, Maryland

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

EMAIL DESCRIPTION

DESCRIPTION

See attached RFQ 36C24521Q0768

This is a Small Business Set Aside.

Responses are due by 08/30/2021 at 12:00 P.M. EST.

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice Email responses to Zachary.Altner@va.gov

Combined Synopsis/Solicitation Notice

Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2021-05.

Note to CO: Obtain the most recent Federal Acquisition Circular (FAC) from ACQUISITION.GOV Federal Acquisition Regulation

This solicitation is set-aside for Small Business Set Aside

The associated North American Industrial Classification System (NAICS) code for this procurement is 812990.

The FSC/PSC is G003.

The Ambulatory and Emergency Care Department is currently seeking a subscription based virtual fitness application to support employee health and wellness. The App. should provide subscriptions to support at least 350 VA Maryland Health Care System employees.

The employee virtual fitness subscription should include both on-demand and live classes, lead by a diverse range of skilled instructors. Classes should have a variety of time lengths and intensities to suite each employees’ specific abilities and goals.

The vendor will provide the VA POC (Integrative Health & Wellness) with the following usage metrics to support employee health:

· Number of employee subscriptions activated

· Frequency of participation by activated employee subscriptions

· Class type/length used by activated employee subscriptions

All interested companies shall provide quotations for the following:

Supplies/Services

Statement of Work A fitness, health and wellness application is being procured to benefit and promote the health and wellbeing of the VAMHCS Employees. This subscription based service should be paid for by this contract without any cost to the employees who will be using the application. This subscription should last a year at the minimum and function for 350 VAMHCS Employees.

A wide array of diversified trainers, classes, intensities, durations, programs and times are essential to provided every employee the ability to utilize the application.

This application will be downloadable onto the employee’s personal phone, laptop or other device for their personal use.

See below for an elaborated statement of work.

· Virtual Fitness subscriptions to support employee health & wellness

· Company provides subscriptions to support at least 350 VA Maryland Health Care System employees

· Virtual Fitness subscriptions will be activated using unique codes and company will not require employee’s personal credit card information in order to activate subscription

· Subscription membership will start once the membership code is activated (for a period of no less than 1 year)

· The employee virtual fitness subscription will include both on-demand and live classes

· Company will provide the VA POC (Integrative Health & Wellness) with the following usage metrics to support employee health:

· Number of employee subscriptions activated

· Frequency of participation by activated employee subscriptions

· Class type/length used by activated employee subscriptions

· The employee digital fitness subscription will allow access to varying class lengths ranging from <15 minutes to >60 minutes (and clearly labeled)

· The employee digital fitness subscription will allow access to varying class intensities ranging from beginner to advanced (and clearly labeled: beginner, moderate, intermediate, advanced) in order to support employees and prevent injuries

· The employee virtual fitness subscription will include a wide variety of programming to support all employees including with a focus on fitness and well being.

· Company will include a wide variety of highly skilled instructors

· 24/7 access to the platform, over 2,000 instructors, 13,000 on demand classes in 49 different categories of content. Webinars, challenges, and 4 free sub-accounts per employee to give to family members so they can interact together live anytime from anywhere.

· The employee virtual fitness subscription will include a large number of classes in order to provide employees a variety of fitness options and maximize utilization

· The employee virtual fitness subscription will accommodate the needs of the VA Maryland Health Care System including working all shifts and all fitness levels

Place of Performance/Place of Delivery

Baltimore, Maryland

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Items”

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items”

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” 03/11/2021

· FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” 03/11/2021 The following subparagraphs of FAR 52.212-5 are applicable:

All quoters shall submit the following: Please see below information in accordance to FAR 52.212-1(b).

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The following are the decision factors:

· Must be able to support 350 employees.

· 24/7 Access.

· Wide Array of classes, trainers, skill levels and times.

· Both live and on-demand classes.

· Ability to provide government usage metrics of employees.

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions and shipping costs.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during pre-award testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received no later than 08/30/2021 at 12:00 PM. EST. to Zachary.Altner@va.gov.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers, or revisions are due.

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact Zachary Altner, Contract Specialist, 410-642-2411 x.25262, Zachary.Altner@va.gov Rebecca Gobble, Contracting Officer, 410-642-2411 x.26534, Rebecca.Gobble@va.gov

VHAPM Part 813.106 SAP: Soliciting Competition & Evaluation of Quotations SOP Page 9 of 9 Original Date: 10/12/17 Revision 04 Date: 06/10/20