36C24521Q0753.docx

SUBJECT*

Sterile Storage Cabinet (Air Innovation Supply Cabinet)

GENERAL INFORMATION

VA Maryland Health Care System Contracting Officer (90C) P.O. Box 1000, Bldg. 101, Room 2 Perry Point MD 21902

POINT OF CONTACT*

Zachary Altner

PLACE OF PERFORMANCE

Louis A. Johnson VA Medical Center

1 Medical Center Dr.

Clarksburg WV

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

EMAIL DESCRIPTION

DESCRIPTION

See attached RFQ 36C24521Q0753

This is a Service-Disabled Veteran Owned Small Business Set Aside.

Responses are due by 08/27/2021 at 12:00 P.M. EST.

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice Email responses to Zachary.Altner@va.gov

Combined Synopsis/Solicitation Notice

Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2021-05.

Note to CO: Obtain the most recent Federal Acquisition Circular (FAC) from ACQUISITION.GOV Federal Acquisition Regulation

This solicitation is set-aside for Service-Disabled Veteran Owned Small Business Set-Aside

The associated North American Industrial Classification System (NAICS) code for this procurement is 337127.

The FSC/PSC is 6530.

The Veteran Health Care Administration (VHA), Veterans Service Network (VISN) 5, Louis A. Johnson, Clarksburg, WV VAMC is seeking the procurement of four (4) Air Innovation Supply Cabinets. These cabinets are needed for activation of our Red Firm area.

All interested companies shall provide quotations for the following:

Supplies/Services

Statement of Work

The Veteran Health Care Administration (VHA), Veterans Service Network (VISN) 5, Louis A. Johnson, Clarksburg, WV VAMC is seeking the procurement of four (4) Air Innovation Supply Cabinets. These cabinets are needed for activation of our Red Firm area.

The Supply Cabinets will be required to match the dimensions provided in this RFQ as space is limited at the facility. All listed dimensions are important to fit the area as intended.

Delivery Coordination

Normal business hours for acceptance of deliveries are 7:00am-3:30pm, Monday thru Friday excluding Federal Holidays. Deliveries must be coordinated in advance with COR and/or Program Manager (Requestor) once a ship date is established. The COR, Biomedical Engineering and/or Logistics Representative shall be the only VA entity signing for freight received on this requirement. The VA-issued purchase order number must be included in the packing slip. All items included in the requirement shall be shipped and delivered to site at same time. If deliveries must be broken into several shipments due to size, this must be coordinated in advance with the COR and/or Program Manager (Requestor). Failure to coordinate shipment with COR and/or Program Manager (Requestor), may result in failure to deliver on site and cause re-scheduling of delivery/freight at no charge to the government.

Place of Performance/Place of Delivery

1 Medical Center Dr.

Clarksburg, WV

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Items”

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items”

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” 03/11/2021

· FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” 03/11/2021

The following subparagraphs of FAR 52.212-5 are applicable:

All quoters shall submit the following: Please see below information in accordance to FAR 52.212-1(b).

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The following are the decision factors:

· Dimension requirements need to be specific in order for the Supply Cabinets to fit the allotted space.

· Both Ceiling Heat Rejection Packages must meet the listed dimensional requirements.

· Maintains 66°F to 72°F Temperature

· Maintains Humidity at 20% to 60% RH

· Maintains positive pressure +0.03"WC

· Integrated condensate control system

· Integral pressure monitoring with alarm

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions and shipping costs.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during pre-award testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 08/27/2021 at 12:00 P.M. EST. to Zachary.Altner@va.gov.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers, or revisions are due.

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact Rebecca Gobble, Contracting Officer, 410-642-2411 x.26534, Rebecca.Gobble@va.gov Zachary Altner, Contract Specialist, 410-642-2411 x25262, Zachary.Altner@va.gov

VHAPM Part 813.106 SAP: Soliciting Competition & Evaluation of Quotations SOP Page 9 of 9 Original Date: 10/12/17 Revision 04 Date: 06/10/20