36C24521Q0661.docx

SUBJECT*

Audio/Visual System

GENERAL INFORMATION

VA Maryland Health Care System Contracting Officer (90C) P.O. Box 1000, Bldg. 101, Room 2 Perry Point MD 21902

POINT OF CONTACT*

Zachary Altner

PLACE OF PERFORMANCE

10 N. Greene Street

Baltimore, MD

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

EMAIL DESCRIPTION

DESCRIPTION

See attached RFQ 36C24521Q0661

Please see below for the updated list of line items reflecting the change in part number for those items. While none of the line items have been removed and have stayed the same as listed in the original RFQ we have updated the real part numbers to reflect the change to generalized part numbers.

We have fielded questions pertaining to installation being a part of this contract. This contract is for the equipment and items as stated in the RFQ. No installation is being contracted for and solicitations should not include any pricing for installation.

This is a Service Disabled Veteran Owned Small Business Set Aside.

Responses are due by 07/23/2021 at 3:00 P.M. EST.

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice Email responses to Zachary.Altner@va.gov

Combined Synopsis/Solicitation Notice

Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2021-05.

Note to CO: Obtain the most recent Federal Acquisition Circular (FAC) from ACQUISITION.GOV Federal Acquisition Regulation

This solicitation is set-aside for Service-Disabled Veteran Owned Small Business Set Aside

The associated North American Industrial Classification System (NAICS) code for this procurement is 334310 with a small business size standard of 750.

The FSC/PSC is 5825.

The Finance and Accounting Service is seeking an audio/visual system is needed for residents to have access to spiritual and religious programing for replacement of current audio/visual suites in the Chapels. These audio/visual suites are necessary to record live content for on-demand video playback and provide reliable and consistent spiritual programming to residents.

All interested companies shall provide quotations for the following:

Supplies/Services

Datavideo 4CH Studio/3xPTZ CAMS/Case 7’ MNTR Kit/Reg. (160T3C150TCM) Yamaha NS-IC600WH IN-Ceiling Speakers (Pair)/Reg, Yansic600WH. (NSIC600WH)

Apple iMac 27/3.6 10C i9/32-1T/5300/MM/REG, (Z0ZWMXWU23)

Panasonic WUXGA LRG Venue 8KLMN LCD LSR PJTR-WT/REG, (PTMZ770U)

EPSON Powerlite L615U 6000 Lumen WUXGA PRJCR/REG, (V11H901120)

Apple 12.9” IPAD Pro Wi-FI 256GB – Gray/Reg, (MXAT2LLA)

Panasonic DP-UB9000 HDR UHD Blu-Ray Player/Wi-Fi/REG, (DPUB9000)

Crown XLI1500 900W 2-Chan Stereo Power AMP/REG, (XLI1500)

Primera-Technol Bravo SE3 Autoprinter/Reg, (63132)

Manfrotto Befree Live Aluminum Video Tripod Kit/Reg, (MVKBFRLLIVEU)

Dell 24” P2419H Full HD LED Monitor/Reg, (P2419H)

EZ Media MRR Plus MLTI-FRMAT 4 CPY DPLCTR/REG, (MMP04)

MUXLAB 4x1 4k HDMI SWTCHR w/Audio Extraction/REG, (500437)

ANGLER 18” Bi-Color LED Ringlight/light stand/REG, ANRLB18LEDSK Consists of 3 Angler 18” Bi-color led ringlight, ANRLB18LED (RLB18LED) 3 Impact 8’ Light Stand Air-cush-alum-black/REG, IMLS8AI (LS8AI)

GVM HD-18S 55W BC 18” AC/DC LED RNG LT/REG, GVMHD18S. (GVMHD18S)

SANDISK Imagemate Pro Multi-Card Reader/Writer/REG, (SAIPMCRDWR)

GVM 800D-RGB LED Studio 2-Video Light Kit/REG, GV800DRGB2L. (800DRGB2L)

GVM Softbox 500 11x11” f/560AS/800DRGB/REG, (SOFTBOX500)

YAMAHA MG12XU – 12-IN 4-BUS Mixer w/EFX/USB/REG, (MG12XU)

Elite Spectrum Tens/BLK 125/16:9 – MAX White/Reg. (ELECTRC125HT)

EA

EA

Statement of Work A audio/visual system is needed to ensure residents have access to spiritual and religious programming. Complete audio system is needed at the Loch Raven, MD location.

Replacement of the existing Baltimore, MD and Perry Point, MD Chapels audio/visual suite is necessary to record live content for on-demand video playback and, provide reliable and consistent spiritual programming to residents.

The current systems at the Baltimore and Perry Point Chapels broadcast weekly via CCTV. However, the Chapel’s audiovisual suite is proprietary, aging and cannot broadcast spiritual content to all residents, nor record live content for on-demand video playback.

This RFQ is for the equipment stated above and does not involve any installation.

Place of Performance/Place of Delivery

Baltimore, Maryland

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Items”

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items”

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” 03/11/2021

· FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” 03/11/2021 The following subparagraphs of FAR 52.212-5 are applicable:

All quoters shall submit the following: Please see below information in accordance to FAR 52.212-1(b).

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The following are the decision factors:

· Must be able to connect to current Closed Circuit Television System

· All Equipment and Accessories must be exact match or equal to products listed above.

· Items must be delivered within 30 days

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions and shipping costs.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during pre-award testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received no later than 07/23/2021 at 3:00 PM. EST. to Zachary.Altner@va.gov.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers, or revisions are due.

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact Zachary Altner, Contract Specialist, 410-642-2411 x.25262, Zachary.Altner@va.gov Rebecca Gobble, Contract Officer, 410-642-2411 x.26534, Rebecca.Gobble@va.gov

VHAPM Part 813.106 SAP: Soliciting Competition & Evaluation of Quotations SOP Page 10 of 10 Original Date: 10/12/17 Revision 04 Date: 06/10/20