36C24521Q0497_1.docx

DOCX document 20 KB Posted Jul 26, 2021

Attached to: N055--Flooring for Medical Resident Rooms
Solicitation number: 36C24521Q0497
Issued by: Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 5

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SUBJECT*

Flooring for Medical Resident Rooms

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE*

21902

SOLICITATION NUMBER*

36C24521Q0497

RESPONSE DATE/TIME/ZONE

07-30-2021 4PM EASTERN TIME, NEW YORK, USA

ARCHIVE

10 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

SET-ASIDE

PRODUCT SERVICE CODE*

N055

NAICS CODE*

238330

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs

VA Maryland Health Care System Contracting Officer (90C) P.O. Box 1000, Bldg. 101, Room 26 Perry Point MD 21902

POINT OF CONTACT*

Contracting Officer Randall Brown Randall.Brown@va.gov 410-642-2411 X 6805

PLACE OF PERFORMANCE

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Sources Sought Notice Sources Sought Notice

DESCRIPTION

*= Required Field

Sources Sought Notice

SUBJECT: Replace Flooring

1. DISCLAIMER: This Sources Sought is issued solely for information and planning purposes and does not constitute a solicitation. Neither unsolicited proposals nor any other kind of offers will be considered in response to this Sources Sought. Responses to this notice are not offers and will not be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this Sources Sought. All information received in response to this RFI that is marked Proprietary will be handled accordingly. Responses to the Sources Sought will not be returned. At this time, questions concerning the composition and requirements for a future Request for Quote will not be entertained.

1. SUBJECT: The Department of Veterans Affairs is conducting market research in order to provide Flooring services for the Huntington, WV VA Medical Center. The government anticipates awarding a Firm Fixed Price contract that will provide the support services listed within the below attachment.

1. OBJECTIVE: See attachment.

1. RESPONSE INSTRUCTIONS:

1. Name and Address of Company

2. Any small business designation as certified by the Small Business Administration

3. A through description of experience in managing support requirements of this nature.

CONTACT INFORMATION: Any questions related to this Sources Sought shall be directed to Randall.brown@va.gov. All information regarding Capabilities Statements or any other proprietary information relative to this Sources Sought shall be submitted via email to Randall.brown@va.gov no later than 1600 pm EST on 30 Jul 2021.

Attachment 1

STATEMENT OF WORK PART A – GENERAL INFORMATION

A.1	INTRODUCTION – The Hershel “Woody” Williams VAMC located at 1540 Spring Valley Drive, Huntington WV, 25704 has a requirement to replace damaged and worn flooring in the following Medical Resident Rooms to include 2B197, 4B101M, 4B102, 4B108, 5B102, 5B103, 5B105, 4B111 consisting of work rooms, lounge rooms, on-call rooms and break room.
A.2	BACKGROUND – The existing flooring in the listed areas are very worn and damaged causing potential safety hazards.
A.3	SCOPE OF WORK – Vendor will provide all parts, labor, equipment, material, and supervision to adequately replace all damaged/worn flooring in 1 lounge room, 3 on-call rooms and 4 work rooms as well as install cove base in these areas.

STATEMENT OF WORK PART B – WORK REQUIREMENTS

B.1 Tasks to be accomplished:

· Vendor shall supply all materials, labor and supervision to replace flooring and vinyl cove base in above stated areas in various locations throughout the VA Medical Center.

· Specific material requirements:

· Flooring shall be Heavyweight 28 mil 3095 Shadyside LVT, approximately 1660 square feet is required;

· Base shall be Roppe 700 Series 4” Vinyl Base in Roppe 114 Lunar Dust color and approximately 960 lineal feet of base is required;

· VENDOR IS RESPONSIBLE TO FIELD MEASURE AREA PRIOR TO MATERIAL PURCHASE. VAMC HUNTINGTON IS NOT RESPONSIBLE FOR SHORTAGES;

· All materials shall be brought to the Warehouse loading dock located at the rear of Hershel “Woody” Williams VAMC at 1540 Spring Valley Drive, Huntington, WV. Delivery vehicles shall keep traffic disruptions to a minimum. Use of any other entry points must be approved by Chief, Engineering Service prior to use;

· Vendor shall work only during approved work times. Approved work times for this job may be outside normal working hours of 8AM – 430PM to avoid service interruptions. As such, work time will need to be coordinated with COR and will be flexible.

· After completion of installation work, vendor shall appropriately clean areas inside the building where installation occurred. This may include vacuuming, broom sweeping, and/or trash collection;

· Vendor shall supply their own trash/waste removal and shall remove all packaging, crates, and/or other waste materials created as a function of delivery of the purchased materials. VA waste collection services shall not be used by the vendor for any reason;

· Vendor shall also provide proof of insurance prior to beginning work to cover remediation of any damage caused to the building as a function of the installation process. This includes significant wall scrapes, holes in walls, carpet tears or stains, etc.

STATEMENT OF WORK PART C – SUPPORTING INFORMATION

C.1	Place of Performance – Rooms 2B197, 4B101M, 4B102, 4B108, 5B102, 5B013, 5B105 and 4B111 at the Hershel “Woody” Williams VAMC located at 1540 Spring Valley Drive, Huntington, WV 25704.
C.2	Period of Performance – The Contractor shall perform all work during outside normal business hours, as stipulated earlier. Work is to begin as soon as possible but no later than within 15 calendar days from date of award. The start date must be approved and coordinated with the VAMC Interior Designer who can be reached via the following contact information:

Shizuka (Susie) Klaiber Interior Designer Hershel “Woody” Williams VA Medical Center 1540 Spring Valley Dr.

Huntington, WV 25704 Office: 304-429-6755 Ext: 2206 Cell: 681-888-0393 Shizuka.Klaiber@va.gov

C.3	Special Considerations –
C.3.1	Contractor Furnished Materials – All labor, materials, equipment to perform the job. When “furnish”, “provide”, “install”, or similar term is used it shall mean a complete installation, ready for use. The vendor shall supply all parts, equipment, material and labor to perform the work described above. The work will include all items as described in the Scope of Work listed above.
C.3.2	Government Furnished Materials and Services. Government furnished property, if any, will be identified and will only be used for the performance of this contract unless otherwise authorized by the Contracting Officer. The Contractor shall, at all times, take any and all steps necessary for maintenance and preservation of all Government-furnished property. The Contractor shall comply with all reasonable requests of the Contracting Officer to enclose, or specifically protect, Government-furnished property.
C.3.3	Qualifications of Key Personnel – Contractor’s employees should be knowledgeable of standards associated with this type work.
C.3.4	Supervision/Communications. At all times during the performance, the Contractor’s Superintendent (if applicable) shall be available by cellular phone. Prior to beginning any work, the Contractor shall supply the COTR with the telephone number for the Superintendent. The Contractor’s “Competent Person” that meets OSHA training guidelines, is capable of making decisions and acting on behalf of the Contractor shall be physically located on site at all times during performance of the contract. If the Contractor’s Competent Person is absent from the job site for an extended period of time, the COTR may send all Contractor/sub-contractor employees off the job.
C.3.5	Security Requirements: Contractor shall identify which employees will be working under the awarded contract. Contractor personnel shall include employees, sub-contractors, subcontractor employees, suppliers and delivery personnel entering the Medical Center. This does not apply to suppliers and delivery personnel making deliveries to the VA warehouse dock only. Those employees shall bring photo ID to obtain a VA Contractor identification badge that shall be worn above the belt at all times while on Medical Center property. Contractor’s employees shall return all I.D. badges to designated personnel at time designated in the task order.
C.3.6	The Contracting Officer’s Technical Representative (COTR) is responsible for the inspection of the work called for in this job. The Contracting Officer’s Technical Representative will be identified in the task order by name, telephone number and location. Inspections made by the COTR are for the sole benefit of the Government and do not relieve the Contractor of any quality control responsibilities.
C.3.7	The Safety Manager is responsible for safety inspections of all contract operations. The Safety Manager will be identified in the task order by name, phone number and location.
C.3.8	Drawings – General. Contract drawings (if applicable) will indicate the extent and location of work. If any departure from the contract drawings are deemed necessary by the Contractor, the details of such departure and the reasons therefore shall be submitted to the Contracting Officer for approval as soon as practical. No such departure shall be made without proper written permission of the Contracting Officer. The Contractor is responsible for all information and requirements in drawings and specifications that pertain to the task order.
C.3.9	Verification of Dimensions – The Contractor shall visit the job site to thoroughly familiarize himself with all the details of the work and working conditions. The Contractor shall also verify all dimensions in the field and shall advise the Contracting Officer of any discrepancy before performing any work. The Contractor shall be specifically responsible for the coordination and proper relation of his work to the building, structure, phasing and ensure the safety of employees and workmen.
C.3.10	Smoking Policy. The Contractor shall not allow smoking in any building. The Contractor shall ensure employees smoke only in designated outdoor areas, 50 feet away from buildings.
C.3.11	Parking/Traffic Regulations. The Contractor shall not park on grassy areas unless approved by the COTR and the Contractor agrees to restore areas back to VA standards. Drivers should be particularly concerned with pedestrian traffic. Yield to pedestrians in crosswalks. Posted speed limits and all other traffic controls are to be observed by operators at all times. Seat belt use is mandatory on the VA grounds.

File details come from the government source that posted it. Updated Jul 26, 2021.