36C24520Q0665.docx

Contract Opportunity Combined Synopsis/Solicitation Notice

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* = Required Field Contract Opportunity Combined Synopsis/Solicitation Notice Hospital Bed Rentals - BPA 5 Years 21902 36C24520Q0665 09-14-2020

4:00 PM

EASTERN TIME, NEW YORK, USA

N 339113 Department of Veterans Affairs

VAMC

BLDG 101, RM 8

Washington DC 20422 Kami Hom, Contracting Officer Kami.Hom@va.gov kami.hom@va.gov Chantey Bost, Contracting Officer chantey.bost2@va.gov VISN 5 VA Medical Centers Baltimore, Perry Point, Loch Raven MD, Martinsburg, Clarksburg, Beckley, Huntington WV, and Washington DC

USA

https://www.va.gov Department of Veterans Affairs Kami.Hom@va.gov Kami.Hom@va.gov This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the format in Subpart 12.6 and is being conducted under FAR Subpart 13; simplified acquisition procedures apply. VA will conduct the procurement according to a combination of FAR Part 12, Acquisition of Commercial Items and Part 13, Simplified Acquisition Procedures as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) The solicitation number is 36C24520Q0665 and is issued as a Request For Quotation (RFQ).

(iii) The provisions and clauses incorporated into this solicitation document are those in effect through Federal Acquisition Circular 2019-01, fiscal year 2019. Provisions and clauses incorporated by reference have the same force and effect as if they were given in full text. The full text of the Federal Acquisition Regulations (FAR) and Veterans Affairs Acquisition Regulations supplement (VAAR) can be accessed on the Internet at http://www.arnet.gov/far (FAR) and http://vaww.appc1.va.gov/oamm/vaar (VAAR)

(iv) This requirement is an unrestricted set-aside. The North American Industry Classification System (NAICS) code is 339113, and the size standard is 750 employees.

(v) This requirement consists of twenty seven (27) line items:

1 SW EVOLUTION LOW BED ECMS LINE ID 12848552

LOCAL STOCK NUMBER: EVO

2 BARI REHAB PLATFORM 2 ECMS LINE ID 12848553

LOCAL STOCK NUMBER: BSWRP2

3 BARI REHAB PLATFORM ECMS LINE ID 12848554

LOCAL STOCK NUMBER: BSWRP

4 BARI REHAB BED DRIVE ECMS LINE ID 12848555

LOCAL STOCK NUMBER: BDRIVE

5 A-FRAME TRAPEZE ECMS LINE ID 12848556

LOCAL STOCK NUMBER: BTRAP

6 FLEX PACKAGE AIR ECMS LINE ID 12848557

LOCAL STOCK NUMBER: FLEXRPA2

7 PERCUSSION VIBRATION MODULE ECMS LINE ID 12848558

LOCAL STOCK NUMBER: APCB

8 BATTERY BACK UP ECMS LINE ID 12848559

LOCAL STOCK NUMBER: BATTERY

9 IV POLE/O2 HOLDER/FLOORPAD ECMS LINE ID 12848560

LOCAL STOCK NUMBER: BLOOPT

10 SW ALTERNATE ECMS LINE ID 12848561

LOCAL STOCK NUMBER: ALT35

11 SW PULSATE LAL MATRESS ECMS LINE ID 12848574

LOCAL STOCK NUMBER: PUL35

12 SW MOBILE BED SIDE RECLINER ECMS LINE ID 12848575

LOCAL STOCK NUMBER: RECBD

13 EVOLUTION P ECMS LINE ID 12848576

LOCAL STOCK NUMBER: EVPUL

14 SHUTTLE B SERIES ADVANCED ECMS LINE ID 12848595

LOCAL STOCK NUMBER: T1000

15 SHUTTLE A SERIES ADVANCED ECMS LINE ID 12848596

LOCAL STOCK NUMBER: T650S

16 SHUTTLE POWER DRIVE ECMS LINE ID 12848597

LOCAL STOCK NUMBER: TDRIVE

17 BARI DROP ARM COMMODE ECMS LINE ID 12848598

LOCAL STOCK NUMBER: BDAC

18 COMMODE RAIL ECMS LINE ID 12848599

LOCAL STOCK NUMBER: RAIL

19 SHOWER COMMODE CHAIR ECMS LINE ID 12848600

LOCAL STOCK NUMBER: BSCC

20 BAIRCHAIR ECMS LINE ID 12848601

LOCAL STOCK NUMBER: WC

21 ELEVATION LEG REST ECMS LINE ID 12848602

LOCAL STOCK NUMBER: ELR

22 BARI REHAB PLATEFORM 2 W/HERCULES ECMS LINE ID 12848603

LOCAL STOCK NUMBER: HPR2

23 BARI REHAB PLATEFORM 2 W/HERCULES AIR ECMS LINE ID 12848604

LOCAL STOCK NUMBER: HPR-RP2PUL39

24 HERCULES SHEET ECMS LINE ID 12848605

LOCAL STOCK NUMBER: HPR-SHEET

25 SW IMMERSE ECMS LINE ID 12848606

LOCAL STOCK NUMBER: IM35

26 SW IMMERSE BARI MATRESS ECMS LINE ID 12848608

LOCAL STOCK NUMBER: IM39/42/48

27 DEFINED PERIMETER MATRESS ECMS LINE ID 12848608

LOCAL STOCK NUMBER: BIOMAT

(vi) To be acceptable, the proposal shall meet all requirements listed below in the Statement of Work and the price must be reasonable.

Statement of Work

Bed Rentals Blanket Purchase Agreement (BPA)

VISN 05

SCOPE OF WORK: The Purpose of for this BPA is to procure an efficient vehicle to provide bed rental equipment to all VISN 05 Department of Veterans Affairs Locations, for the Sole purpose of patient care for our residents within defined time frames for services.

INTRODUCTION: In the spirit of the Federal Acquisition Streamlining Act, the Department of Veterans Affairs (DVA) would like to enter into a cooperative agreement, otherwise referred to as a Blanket Purchase Agreement (BPA). This would further reduce the administrative costs of acquiring supplies/services. The agreement details all supplies and services with accompanying prices and descriptions, which may be ordered under this BPA.

RENTAL EQUIPMENT SPECIFICATIONS: The following items will be delivered as needed:

a) Bariatric Bed with Patient Repositioning Mattress System - Fully Electric Bed, One Step Lock Brake System & Steer, Cardiac Chair Position, Trendelenburg and Reverse Trendelenburg Functions, Cardiac Chair Position, Integrated Rest Secure System (Bed Exit Alarm/Nurse Call Interface and Scale), Removable 3 Position Side Rails - Up, 45° and Down, Pressure Redistribution Mattress, Head Angle Indicator (V.A.P), Deck Low 15”: Deck High 30", Sleep Deck Width Retractable from 48" to 39", Sleep Lengths : 80", 86” PATIENT REPOSITIONER - Mattress Replacement Reposition System Comprised of One Push Button Drive Unit, Pressure Redistribution Support Surface, and Comfort Fabric Sheet that Allows for 8-10 re-positioning per Sheet. Safe Working Load 750 lbs.

b) Bariatric Bed with Patient Repositioning Low Air Loss Pulsation Mattress System - Fully Electric Bed, One Step Lock Brake System & Steer, Cardiac Chair Position, Trendelenburg and Reverse Trendelenburg Functions, Cardiac Chair Position, Integrated Rest Secure System (Bed Exit Alarm/Nurse Call Interface and Scale), Removable 3 Position Side Rails - Up, 45° and Down, Pressure Redistribution Mattress, Head Angle Indicator (V.A.P), Deck Low 15”: Deck High 30", Sleep Deck Width Retractable from 48" to 39", Sleep Lengths : 80", 86” PATIENT REPOSITIONER - Mattress Replacement Reposition System Comprised of One Push Button Drive Unit, Two Modes of Therapy Static LAL & Pulsation LAL, Adjustable Pulsation Cycle Times with Feedback Sensor for Optimal Pressure Settings, Lock Out Controls, Power Failure/Low Pressure Audible and Visual Alarms, Built-in 2"Foam Base for Comfort and Security, Fowler Feature for Seat Inflation when Head is Elevated, Waterproof, Vapor Permeable, Low Friction and Shear Top Cover, Static Mode Diffuses 100 Liters of Air Per Minute, and Comfort Fabric Sheet that Allows for 8-10 re-positioning per Sheet. Safe Working Load 750 lbs.

c) Bariatric Room Package Air w/Scale & Bed Exit - Fully Electric Bed, One Step Lock Brake System & Steer, Cardiac Chair Position, Trendelenburg and Reverse Trendelenburg Functions, Cardiac Chair Position, Integrated Rest Secure System (Bed Exit Alarm/Nurse Call Interface and Scale), Removable 3 Position Side Rails - Up, 45° and Down, Pressure Redistribution Mattress, Head Angle Indicator (V.A.P), Deck Low 15”: Deck High 30", Sleep Deck Width Retractable from 48" to 39", Sleep Lengths : 80", 86” with choice of Pulsation, Alternation or Rotational therapy Mattress and Mobility Item.

d) Bariatric Bed System - Fully Electric Bed, One Step Lock Brake System & Steer, Cardiac Chair Position, Trendelenburg and Reverse Trendelenburg Functions, Cardiac Chair Position, Integrated Rest Secure System (Bed Exit Alarm/Nurse Call Interface and Scale), Removable 3 Position Side Rails - Up, 45° and Down, Pressure Redistribution Mattress, Head Angle Indicator (V.A.P), Deck Low 15”: Deck High 30", Sleep Deck Width Retractable from 48" to 39", Sleep Lengths: 80", 86”

e) Bariatric Bed System - Fully Electric Bed, One Step Lock Brake System & Steer, Cardiac Chair Position, Trendelenburg and Reverse Trendelenburg Functions, Cardiac Chair Position, Removable Side Rails - Up, 45° and Down, Pressure Redistribution Mattress, Head Angle Indicator (V.A.P), Deck Low 14”: Deck High 30", Sleep Deck Width Retractable from 48" to 39", Sleep Lengths: 80", 86”

f) Power Drive Option – Bariatric Bed Power Drive unit with joystick control, forward, reverse and turn controls, with speed control settings and audible alert notification, 1,000 lbs. capacity.

g) Full Frame Trapeze – Bariatric A-Frame Trapeze w/repositioning bar, 850 lbs. capacity.

h) IV Pole/O2/Floor Pad – Bed Accessory Item Package

i) Battery Backup – Battery Backup Option for Bed and Mattress Operation

j) Low Bed - Fully Electric Bed, Trendelenburg & Reverse Trendelenburg Functions, Cardiac Chair Position, Integrated Bed Notification System (Bed Exit Alarm/Nurse Call Interface, Protocol Timer and Scale with 30-day weight History), Independent Lock-Out Feature and Bed Functioning Controls at Foot End & Hand Control, Head Angle Indicator (V.A.P), Electronic Bed Control with Emergency CPR, Deck Low 9": Deck High 31", Sleep Deck Width 35" and Sleep Deck Length 82", 850 lb. Weight Capacity

k) Low Bed w/Pulsation Therapy LAL Mattress System - Fully Electric Bed, Trendelenburg & Reverse Trendelenburg Functions, Cardiac Chair Position, Integrated Bed Notification System (Bed Exit Alarm/Nurse Call Interface, Protocol Timer and Scale with 30 day weight History), Independent Lock-Out Feature and Bed Functioning Controls at Foot End & Hand Control, Head Angle Indicator (V.A.P), Electronic Bed Control with Emergency CPR , Deck Low 9": Deck High 31", Sleep Deck Width 35" and Sleep Deck Length 82", 850 lb. Weight Capacity. Two Modes of Therapy Static LAL & Pulsation LAL, Adjustable Pulsation Cycle Times with Feedback Sensor for Optimal Pressure Settings, Lock Out Controls, Power Failure/Low Pressure Audible and Visual Alarms, Built-in 2"Foam Base for Comfort and Security, Fowler Feature for Seat Inflation when Head is Elevated, Waterproof, Vapor Permeable, Low Friction and Shear Top Cover, Static Mode Diffuses 100 Liters of Air Per Minute, 600 lb. Weight Capacity

l) Pulsation LAL Mattress System - Two Modes of Therapy Static LAL & Pulsation LAL, Adjustable Pulsation Cycle Times with Feedback Sensor for Optimal Pressure Settings, Lock Out Controls, Power Failure/Low Pressure Audible and Visual Alarms, Built-in 2” Foam Base for Comfort and Security, CPR Emergency Feature, Waterproof, Vapor Permeable, Low Friction and Shear Top Cover, 35" width Available as Mattress or Overlay, 600 lb. Weight Capacity.

m) Alternation LAL Mattress System - Static LAL or Alternating LAL Capable with 8 Comfort Settings, Variable Cycle Times from 3 Min. to 20 Min. in One Minute Increments, 1 in 3 Alternation, Lock Out Controls, Power Failure/Low Pressure Audible and Visual Alarms, Built-in2” Foam Base for Comfort and Security, Waterproof, Vapor Permeable, Low Friction and Shear Top Cover, 35" Standard Width, 600 lb. Weight Capacity.

n) Immersion & Pulsation Therapy LAL Mattress System - Specifically Designed for Patients Undergoing Surgical Repair of Pressure Ulcers, Immersion Mode Promotes Proper Envelopment and Immersion to Effectively Manage Microclimate, Indicated for the Prevention and Treatment of Pressure Ulcers, Full Thickness Burns, Skin Grafts and Reconstructive Flaps, SW Immerse is a Full Mattress Replacement with Two Therapy Modes: Pulsation w/LAL and Immersion w/LAL, Adjustable Pulsation Cycle Times with Feedback Sensor for Optimal Pressure Settings, Auto Firm, Auto Fowler Feature, Power Failure/Low Pressure Audible and Visual Alarms, Built-in 2” Foam Base for Comfort and Security, CPR Emergency Feature for Rapid Deflation, Waterproof, Vapor Permeable, Low Friction and Shear Top Cover, 35” x 80”x 10”, 600 lb. Capacity

o) Bariatric Immersion & Pulsation Therapy LAL Mattress System 39” - Specifically Designed for Patients Undergoing Surgical Repair of Pressure Ulcers, Immersion Mode Promotes Proper Envelopment and Immersion to Effectively Manage Microclimate, Indicated for the Prevention and Treatment of Pressure Ulcers, Full Thickness Burns, Skin Grafts and Reconstructive Flaps, SW Immerse is a Full Mattress Replacement with Two Therapy Modes: Pulsation w/LAL and Immersion w/LAL, Adjustable Pulsation Cycle Times with Feedback Sensor for Optimal Pressure Settings, Auto Firm, Auto Fowler Feature, Power Failure/Low Pressure Audible and Visual Alarms, Built-in 2” Foam Base for Comfort and Security, CPR Emergency Feature for Rapid Deflation, Waterproof, Vapor Permeable, Low Friction and Shear Top Cover, 39” x 80”x 10”, 1,000 lb. Capacity

p) Bariatric Immersion & Pulsation Therapy LAL Mattress System 42” - Specifically Designed for Patients Undergoing Surgical Repair of Pressure Ulcers, Immersion Mode Promotes Proper Envelopment and Immersion to Effectively Manage Microclimate, Indicated for the Prevention and Treatment of Pressure Ulcers, Full Thickness Burns, Skin Grafts and Reconstructive Flaps, SW Immerse is a Full Mattress Replacement with Two Therapy Modes: Pulsation w/LAL and Immersion w/LAL, Adjustable Pulsation Cycle Times with Feedback Sensor for Optimal Pressure Settings, Auto Firm, Auto Fowler Feature, Power Failure/Low Pressure Audible and Visual Alarms, Built-in 2” Foam Base for Comfort and Security, CPR Emergency Feature for Rapid Deflation, Waterproof, Vapor Permeable, Low Friction and Shear Top Cover, 42” x 80”x 10”, 1,000 lb. Capacity

q) Bariatric Immersion & Pulsation Therapy LAL Mattress System 48” - Specifically Designed for Patients Undergoing Surgical Repair of Pressure Ulcers, Immersion Mode Promotes Proper Envelopment and Immersion to Effectively Manage Microclimate, Indicated for the Prevention and Treatment of Pressure Ulcers, Full Thickness Burns, Skin Grafts and Reconstructive Flaps, SW Immerse is a Full Mattress Replacement with Two Therapy Modes: Pulsation w/LAL and Immersion w/LAL, Adjustable Pulsation Cycle Times with Feedback Sensor for Optimal Pressure Settings, Auto Firm, Auto Fowler Feature, Power Failure/Low Pressure Audible and Visual Alarms, Built-in 2” Foam Base for Comfort and Security, CPR Emergency Feature for Rapid Deflation, Waterproof, Vapor Permeable, Low Friction and Shear Top Cover, 48” x 80”x 10”, 1,000 lb. Capacity

r) Bariatric Drop-Arm Commode - Removable Back & Arm Rails, Stainless Steel Construction, Seat Depth of 18”, Commode Pail is a Disposable Item, 24” Seat Width with 850 lb. Capacity, Adjustable Legs for Heights of 18” to 22”, 28” Seat Width with 1,000 lb. Capacity

s) Percussion/Vibration Module – Three Zones of Therapy, with Adjustable Intensity Settings, Eight Adjustable Speed Settings, Program Timed Settings of 5, 10, or 20 Minutes, Automatic and Manual Stop Controls

t) Bariatric Bedside Recliner - Swivel Locking Casters in Rear, Two Rigid Locking Casters in Front, Removable Back, Standard with Black Urethane Arm Caps, Standard with Breakaway Foot Rest, Standard with Push bar; 750 lb. Weight Capacity.

u) Transport Stretcher Chair - Transforms from Chair to Stretcher, AC and Fully Powered Articulation Chair with Electrical Hand Control, Adjustable Arm Rests, Independent and Elevating Leg Supports, Self-retracting Foot Rests, Radiolucent Back, All-swivel Wheels, Trendelenburg/Reverse Trendelenburg, Stand/Seat Assist, Includes Rechargeable Battery and O2 Holder, Chair Position – 30” High. 21.5” Low 25” Width (Seat), 19” Depth (Seat), Storable IV Pole Included, Stretcher Position – 35.5” High, 27.5” Low, 69” to 75” Adjustable Length, 32.5” Overall Width, 650 lb. Weight Capacity

v) Bariatric Transport Stretcher Chair - Transforms from Chair to Stretcher, AC and Fully Powered Articulation Chair with Electrical Hand Control, Adjustable Arm Rests, Independent and Elevating Leg Supports, Self-Retracting Foot Rests, All-Swivel Wheels, Trendelenburg/Reverse Trendelenburg, Stand/Seat Assist, Includes Rechargeable Battery and O2 Holder, Chair Position – 30” High. 21.5”, Low 31” Width (Seat), 19” Depth (Seat), Stretcher Position – 35.5” High, 27.5” Low, 69” to 75” Adjustable Length, 39.5” Overall Width, 1,000 lbs. Weight Capacity

w) Power Drive Option Stretcher Chair - Safely navigate smooth floors, thick carpet and uneven terrain in chair or stretcher position, Variable speeds with Auto-Off mode after 30 minutes of inactivity to save on battery life. Center wheel design allows for easy maneuvering.

x) Bariatric Shower Commode Chair - 36" Seat Width, Seat Depth of 18", Removable Back & Arm Rails, Stainless Steel Construction, Commode Pail is a Disposable Item, Fixed Height of 19", 1000 lb. Capacity

y) Bariatric Wheelchair with Elevating Leg Rest Option - BCW Advantage Wheelchair features removable armrests, four-point telescoping seat, heavy-duty elevating leg rests with wide footplates and calf pads, seat depths ranging from 18" to 22" with seat height of 20", seat widths from 24" to 34" (2" increments), and an 850-lb. weight capacity.

z) Defined Perimeter Pressure Redistribution Mattress - Multilayered design ensures proper weight dispersal and maximizes pressure redistribution.

VHA DIRECTIVE 1009 - STANDARDS FOR ADDRESSING THE NEEDS OF PATIENTS HELD IN TEMPORARY BED LOCATIONS This Veterans Health Administration (VHA) Directive provides policy guidelines for providing care to admitted patients placed in temporary bed locations when the appropriate acute care beds are not immediately available.

Additional Bed Rental Contractor requirements for this Directive:

Work in conjunction with Bed Flow Coordinator(s) (a staff member with clinical background) to coordinate rental equipment with inpatient admissions and bed assignments. Assisting with equipment needs and processes for prioritization and decision-making to ensure safe patient care during periods of high demand for rental inpatient beds. Patient right to privacy is protected. Coordinating rental product removal with the discharge of hospital patients.

All rental items delivered would be clean, sanitized, and ready for immediate patient use utilizing specified and traceable infection control and quality control guidelines as set forth by the rental contractor JACHO standards for both pre‐delivery inspection (PDI) and pre‐maintenance inspections (PMI).

DELIVERY REQUIREMENTS: All bariatric equipment must be inspected by Biomed personnel prior to placing in service. FDA compliance and meet the Department of Veterans Affairs Safe Patient Handling requirement. All bed frames greater than 80" in length must have equivalent size mattresses. Mattress covers for low air loss mattresses will be replaced as needed. Contractor to remove trash and all debris from installation and packing materials Operator Manuals to be provided to users and Service maintenance to be provided as needed on rental equipment. Multiple surfaces to meet various patient needs (Pulse, Alternate, Immersion & Rotation) Delivery/Pickup Service: Delivery within a 4-hour window plus drive time. Upon a delivery request, vendor will remove Government facility owned beds or mattresses from assigned room to a designated storage area. Vendor will deliver standard and Bariatric beds, Mattresses, Advanced Patient Care Products and accessories as requested in the styles and quantities needed. Upon rental equipment pickup request, Vendor shall remove the items for the premises immediately. Government facility owned beds or mattresses will be removed from the designated storage area and place back into the assigned room by Vendor.

SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES:

The vendor will be responsible to review and agree to and address the cost per the changes in the updated models.

MAINTENANCE: Vendor will provide manufacturer's cleaning instructions and insure all rental property is cleaned and decontaminated prior to bringing to Clarksburg VA and must be tagged with name of Vendor for ownership/identification purposes.

TRAINING/IN-SERVICE: Unlimited Operator Training to be conducted to staff on proper use of equipment upon request 24/7 five days per week Monday through Friday excluding holidays.

HOURS OF WORK: Beds will be delivered on an as needed basis for patients per request of the Wound Care Team or Clinical Coordinators.

National holidays observed by the Federal Government are as follows:

If a holiday falls on Sunday, the following Monday will be observed as the National Holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National Holiday by the U.S. Government agencies. Also included would be any day specifically declared by the President of the United States of America as a National Holiday.

DELIVERY LOCATION: VISN 05 LOCATIONS

This list of locations is for reference only. There may be locations not yet on the list or locations added during the term of the BPA.

Station 512 VA Maryland Healthcare System, 10 N Greene St, Baltimore, MD 21201 Perry Point VA Medical Center, 515 Broad Street, Perry Point, MD 21902-9998 Loch Raven VA Medical Center, 3901 The Alameda, Baltimore, MD 21218-2100

Station 517 Beckley VA Medical Center, 200 Veterans Ave, Beckley WV 25801-6444

Station 540 Louis A Johnson VA Medical Center, 1 Medical Center Drive, Clarksburg WV 26301-4199

Station 581 Hershel "Woody" Williams VA Medical Center, 1540 Spring Valley Drive, Huntington WV 25704

Station 613 Martinsburg VA Medical Center, 510 Butler Avenue, Martinsburg WV 25405

Station 688 Washington DC VA Medical Center, 50 Irving Street, NW, Washington DC 20422

SCHEDULE FOR RETURNS: Equipment to be returned will be picked-up in 24 hours unless mutual agreement to hold in event unusual circumstances and delivery will be within same day if request is made by 12 noon. If the request is made after 12 noon, delivery is expected by 12 noon of the following day. Broken equipment must be picked-up as soon as possible.

IDENTIFICATION/PARKING: The contractor's employee(s) shall always wear visible identification while on the premises of the VA. It is the responsibility of the contractor to park in the appropriate designated parking areas. Information on parking is available from the Police and Security Section. The Contractor, at his/her own expense, shall provide all employees with a Contractor Identification Card (I D), prior to performing work under this contract. Contractor employees are required to display this card at all times when performing under this contract. The Contractors employee shall sign each card issued. Employees released from service by the Contractor shall have their card collected by the Contractor. All cards shall contain an expiration date and photograph of the employee. All cards shall be destroyed upon contract completion or termination of the contract. The contractor's onsite supervisor shall ensure that all employees carry and display their card when on duty and are prepared to present them upon request. The Contracting Officer Representative (COR) shall periodically verify cards of contract employees match their personal identification.

PERMITS AND RESPONSIBILITIES: The Contractor shall obtain and maintain all permits, licenses, and appointments required for the execution of work under this contract at no additional cost to the Government. The Contractor shall obtain these permits, licenses, and appointments in compliance with applicable host country laws. In addition, contract termination shall result if the required documents are subsequently denied or withdrawn by the local authorities. Application, justification, fees, and certifications for any licensure required are entirely the responsibility of the Contractor. The Contractor shall ensure that all employees receive the mandatory training, if applicable to this contract, as required by OSHA, JCAHO, etc., and shall comply with all standards and/or requirements.

CONTRACTING OFFICER REPRESENTATIVE (COR): The contracting officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally monitor the work to be performed under this contract. Such designation will be in writing and will define the scope and limitation of the designee's authority. A copy of the designation shall be furnished to the contractor.

CONDUCT OF PERSONNEL: The Contractor shall be responsible for the performance and conduct of its employees. Personnel employed by the Contractor in the performance of this SOW or any representative of the Contractor entering the VA premises shall be subject to inspections by the Government as deemed necessary. The Contractor shall not employ for performance under this SOW any person whose employment would result in a conflict of interest with the Government's standards of conduct.

PERSONNEL REMOVAL: Government rules, regulations, laws, directives, and requirements that are issued during the Contract term relating to law and order, and security shall be applicable to all employees or representatives who enter the VA premises. Violation of such rules, regulations, laws, directives, or requirements shall be grounds for removal (permanently or temporarily as the Government determines) from the work site. Removal of employee does not relieve the Contractor from the responsibility for the work defined in this SOW. The Contracting Officer or designated representative (COR) may require the Contractor to remove any employee performing requirements under this SOW for reasons of misconduct, safety, or security risk posed. Contractor employees shall be subject to immediate dismissal from the premises upon determination by the COR that such action(s) is in the best interest of the Government.

PERSONNEL APPEARANCE: Contractor employees shall be well-groomed, clean, and neat in appearance; clothes properly fitted, uniform appearance with nametags, and appropriately dressed for the work to be done. Contractor employees shall not wear clothing with slogans, drawings, or language which could be construed as being lewd, obscene, profane, racially offensive, sexually suggestive, and anti-American or which advocates the use of illegal drugs or other unlawful conduct.

PERSONNEL COURTESY: Contractor employees shall not exhibit rude behavior. Loudness, vulgarity, rudeness, or other similar offensive conduct by an employee of the Contractor will be ground for denying the employee further access to the VA premises.

ALCOHOL AND ILLEGAL DRUG USE: Contractor employees shall not consume alcohol or illegal drugs during working hours or at any other time the employees are performing work under this contract. The contractor shall not allow any employee to perform work if the employee is under the influence of alcohol or illegal drugs. Contractor employees found to be under the influence of alcohol or illegal drugs during working hours will be immediately removed from duty. For the purpose of this provision, the threshold for being under the influence of alcohol or illegal drugs is the same as that established by current laws for vehicle operations. The Contractor is responsible for establishing the method(s) by which employees will be determined to be under the influence of alcohol or illegal drugs.

VEHICLE CONDITION AND MARKINGS: All Contractor-owned vehicles shall be maintained in a neat, presentable, and operational condition as determined by the Contracting Officer or COR. Contractor vehicles shall be clearly marked to be distinguishable from Government Equipment. Markings shall include, but not limited to, the Contractor's name and telephone number on all equipment and vehicles used to carry out the requirements of the contract. Contractor vehicles will follow parking rules while on US government property and is subject to tow if illegally parked.

CONFIDENTIALITY: The Contractor's personnel shall agree to comply with the Privacy Act of 1974 (the Act) and other applicable federal laws, rules, regulations and policies issued under the Act during and after the execution of this contract. Because confidential medical record information may be accessible and/or visible to Contractor employees during performance of their daily duties, the Contractor shall obtain a signed "confidentiality certificate" from each employee prior to allowing them to start work under this contract. Any information about an individual that is maintained by the VA, including, but not limited to, education, financial transactions, medical history, and criminal or employment history or any record that contains the person's name, or the identifying number, symbol, or other identifying particular assigned to the individual, shall be kept CONFIDENTIAL. A copy of this certification shall be provided to the COR upon request.

CONTRACTOR PERSONNEL: The Contractor is completely responsible for all actions of their employees. All contractor personnel employed in the performance of this contract shall comply with all VA building regulations, policies, and guidelines while on the premises. Contractor personnel shall be free of body odor and wear clean clothing (uniforms as appropriate) while performing duties under this contract. The Contractor shall consider the clinical environment and instruct/train their personnel in applicable safety precautions and special requirements. These requirements may include but are not limited to such conditions as human secretions, blood, barium, etc. Contractor personnel shall take appropriate precautions while performing duties applicable to this contract.

INSURANCE: The Contractor shall procure and maintain for the entire contract period, Workmen's Compensation and employers Public Liability Insurance in accordance with laws of the State of Florida. Before commencing work under this contract, the contractor shall certify to the Contracting Officer in writing that the required insurance has been obtained. See FAR 52.228-5, Clauses Section. Contractor shall provide the CO with an original signed copy of Insurance Certification with appropriate coverage, no later than ten (10) calendar days after notice of award. The contractor will notify the VA immediately of any changes in insurance coverage. Failure to submit documentation regarding the above insurance requirement shall be grounds to terminate the contract for default.

CHANGES TO CONTRACT: The contracting officer is the only person authorized to modify this order.

METHOD OF PAYMENT: Vendor to mail or fax invoices to Austin, TX for customer to certify through utilization of the IPPS- Invoice Payment Processing System.

Invoices: All invoices must be encrypted when sending a copy to the VA Medical Center.

TERM OF BPA

The period of performance is effective as follows:

Base Year: October 1, 2020 – September 30, 2021

Option Year 1: October 1, 2021 – September 30, 2022

Option Year 2: October 1, 2022 – September 30, 2023

Option Year 3: October 1, 2023 – September 30, 2024

Option Year 4: October 1, 2024 – September 30, 2025

This Contract is subject to the availability of funds.

(vii) All material shall be delivered to each VA Medical Center listed above.

(viii) 52.212-1 Instructions to Offerors - commercial Items, applies to this acquisition. There is no addenda to the provision.

(ix) 52.212-2, Evaluation - Commercial Items: FAR provision 52.212-2 does not apply to this solicitation. Award will be based on lowest price and meeting or exceeding Statement of Work requirements.

(x) 52.212-3 Offeror Representations and Certifications - Commercial Items- the offeror shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certifications electronically via the System for Award Management (SAM) Website through http://www.sam.gov/portal. If the offeror has not completed the annual representations and certifications electronically, the offeror shall complete only paragraphs (c) through (p) of this provision.

(xi) 52.212-4 Contract Terms and Conditions - Commercial Items: applies to this acquisition.

(xii) 52.212-5 Contracts Terms and Conditions Required To Implement Statutes or Executive Orders - Commercial Items; the following FAR clauses identified at paragraph b of FAR 52,204-10; 52.212.5 are considered checked and are applicable to this acquisition: 52.204-10, 52.209-6, 52.219-13, 52.219-27, 52.219-28, 52.222-3, 52.222-19, 52.222-21; 52.222-26; 52.222-35, 52.222-36, 52.222-50, 52.223-18, 52.225-1, 52.225-3; 52.225-13, 52.232-34, 52.233-3, 52.233-4.

(xiii) 52.217-8 Option to Extend Services, 52.232-18 Availability of Funds, 52.232-19 Availability of Funds for Next Fiscal Year. Any additional contract requirement(s) or terms and conditions determined by the Contracting Officer to be necessary for this acquisition and consistent with customary commercial practices will be addressed as necessary.

(xiv) Questions shall be submitted in writing to Kami Hom at Kami.Hom@va.gov and Chantey Bost at chantey.bost2@va.gov NLT Tuesday, September 8, 2020 at 4:00 pm. PROPOSALS ARE DUE Monday, September 14, 2020, by 4:00 p.m. eastern standard time (est) to the email addresses identified above.

(xv) Point of contacts for this solicitation are Kami Hom, email Kami.Hom@va.gov and Chantey Bost e-mail chantey.bost2@va.gov. All Inquires must be in writing and submitted to both points of contacts.