36C24520Q0468.docx

Contract Opportunity Sources Sought Notice

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Required Field Contract Opportunity Sources Sought Notice S207 581-20-4-555-0440 Cluster Fly (VA-20-00059407) 25704 36C24520Q0468 06-19-2020 12:00

EASTERN TIME, NEW YORK, USA

N 561710 Department of Veterans Affairs Network Contracting Office 5 (NCO 5) 90C

NCO 5

1540 Spring Valley Dr.

Huntington WV 25704 Contracting Officer Corey A. Black corey.black@va.gov

(304) 429-6755 X3645 Hershel Woody Williams VA Medical Center 1540 Spring Valley Dr Huntington WV 25701 U.S.A.

1. DISCLAIMER: This Sources Sought is issued solely for information and planning purposes and does not constitute a solicitation. Neither unsolicited proposals nor any other kind of offers will be considered in response to this Sources Sought. Responses to this notice are not offers and will not be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this Sources Sought. All information received in response to this RFI that is marked Proprietary will be handled accordingly. Responses to the Sources Sought will not be returned. At this time, questions concerning the composition and requirements for a future Request for Quote will not be entertained.

1. SUBJECT: The Department of Veterans Affairs is conducting market research in order to provide Cluster Fly Services at the Hershel Woody Williams Veterans Affairs Medical Center in Huntington, WV. The Government anticipates awarding a Firm Fixed Price single award contract that will provide the support services listed within the below Draft Performance Work Statement.

1. OBJECTIVE: See attachment.

1. RESPONSE INSTRUCTIONS:

1. Name and Address of Company

2. Any small business designation as certified by the Small Business Administration

3. A through description of experience in managing support requirements of this nature.

1. CONTACT INFORMATION: Any questions related to this Sources Sought shall be directed to Corey Black at corey.black@va.gov. All information regarding Capabilities Statements or any other proprietary information relative to this Sources Sought shall be submitted via email to corey.black@va.gov no later than Noon on 06/19/2020.

STATEMENT OF WORK – Hershel “Woody” Williams VAMC Cluster Fly Treatment

A. GENERAL:

Contractor will furnish all labor, supervision, materials, equipment and supplies necessary to treat the exterior of Building 1 West for Cluster Flies. A site visit is recommended in order to get a real picture of the scope and size of project. Any site visit will be at the cost of the Contractor.

B. WORK HOURS:

1. Normal Work Hours: The Cluster Fly Treatment must be applied during off hours at the Medical Center which is between the hours of 5:00 PM EST and 7:00 AM EST Monday thru Friday or anytime during the Weekend. The service schedule will be developed between the contractor and Contracting Officers Representative (COR), which will be the Environmental Management Service (EMS) Chief, prior to any service being performed and be conducted during the last week of August or the first week of September of each Contract Fiscal Year.

2. National Holidays: The ten holidays observed by the Federal Government are: New Years Day, Martin Luther King’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day and Christmas Day and any other day specifically declared by the President of the United States to be a national holiday.

C. SPECIFICATIONS:

1. The Contractor must provide the VA with and Safety Data Sheet (SDS) for any and/or all Chemicals and/or Pesticides used during the project.

2. The Chief of Environmental Management Service (EMS) in conjunction with the Pest Management Officer and the Safety Officer must approve all Chemicals, Pesticides and sealants before they are used.

3. Contractor must conduct a thorough inspection of the area to be treated.

4. Contractor will use an approved sealant to seal and eliminate any possible openings or entry points that are identified during the inspection.

5. Contractor will apply a chemical treatment to the exterior of the Building. The Chemical Treatment must be a product that is an industry standard and approved for the elimination of Cluster Flies.

6. The method of application is at the discretion of the Contractor, but must be approved by the Chief of EMS prior to use.

7. Contractor must ensure that the entire surface is covered with the Chemical Treatment, paying close attention to the areas underneath the eaves and around the windows.

8. All damages caused by contractor’s personnel will be repaired to previously existing condition at contractor’s expense.

9. Contractor must follow OSHA guidelines, policies, procedures and directives, as well as fire and safety regulations of the medical center.

10. Work of the contractor is to be coordinated to prevent conflicts with the treatment of patients and the functioning of the facility. No medical apparatus will be moved without approval.

11. The contractor personnel must report to Environmental Management Service prior to beginning work for each day and shall report back to EMS what they accomplished during the day before leaving the Medical Center grounds.

12. Contractor personnel must wear a Visitor Badge while on Medical Center grounds. Visitor Badges can be obtained in Building 2 Room PB104.

13. Contract project manager to submit to Chief of EMS, the plan for how the Cluster Fly Treatment is to be applied each workday.

14. Contractor is required to apply where deficiencies have been noted at no additional expense to the Government. Re-applying the treatment is to be accomplished within five (5) working days of identification. Re-applying the treatment is required until the deficiency has been corrected. Payment will be withheld unit all areas have been treated to the satisfaction of the COR (Chief EMS)

15. All work is to be performed in accordance with the guidelines established by Federal, State and Local ordinances that cover the application of Chemicals and/or Pesticides that are used in the elimination of Cluster Flies and with contractor’s procedures manual and quality control manual.

D. HOURS OF OPERATION: All work must be conducted during the hours of 5:00 PM EST thru 7:00 AM EST Monday thru Friday or anytime during the Weekend, excluding Federal Holidays. The ten holidays observed by the Federal Government are: New Year’s Day, Martin Luther King’s Day, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving, Christmas and any other day specifically declared by the President of the United States to be a national holiday.

E. SCHEDULING: The contractor shall provide a written work schedule identifying when the work will be accomplished no later than the date identified in this solicitation for work to begin. A schedule identifying when work will be accomplished shall be furnished no later than August 15th, of each Contract Fiscal Year. All work must be scheduled through the COR / EMS Service Chief and be conducted during the last week of August or the first week of September of each Contract Fiscal Year.

F. PERIOD of PERFORMANCE: The contract period will be per the following schedule: (August 1st 2020 through September 30th 2024) which will include four optional renewal periods of one year each. The optional renewal periods will be exercised at the discretion of the VA Medical Center, Huntington, West Virginia.

G. QUALITY ASSURANCE:

H. CONTRACTOR PERSONNEL BADGES AND PARKING:

1. The contractor shall provide the COR with a list of contractor employees expected to enter the buildings or work on VA Property. While on VA premises, all contractor personnel shall comply with the rules, regulations, and procedures governing the conduct of personnel and the operation of the facility.

2. An access badge will be given to the contractor’s employee upon entrance into VA buildings. The contractor employee must safeguard the access badge and immediately report any lost, stolen, or destroyed badges to the COR. All contract personnel must properly display their access badges. Access badges must be worn at or above the waist (facing forward.). The contractor’s employees must return the access badge(s) to the COR or designee at the end of each workday.

3. The contractor shall be required to comply with all security policies/requirements of the Huntington VAMC. All security policies/requirements must be met. Employees must be cleared prior to the contractor performing work under this contract. Employees that cannot meet the security and clearance requirements shall not be allowed to perform work under this contract.

4. It is the responsibility of the contractor’s personnel to park in the appropriate designated parking areas. Parking information shall be coordinated with the COR.

5. Huntington VAMC does not validate or make reimbursement for parking violations of the contractor’s personnel under any circumstance.

I. INTERFERENCE TO NORMAL FUNCTION: Contractor may be required to interrupt their work at anytime so as not to interfere with the normal functioning of the facility, including utility services, fire protection systems, and passage of facility patients, personnel, equipment and carts.

1. In the event of an emergency, contractor services may be stopped and rescheduled at no additional cost to the government.

2. Contractor personnel shall inform the COR or the designee of the need to gain access to secured areas. If access is required to secure areas, prearranged scheduling will be made with COR or designee.