36C24520Q0247-001.pdf

STATEMENT OF WORK – RADIATION SAFETY OFFICER (RSO) SERVICES

A. SCOPE OF WORK

Contractor shall provide a dedicated, primary Radiation Safety Officer (RSO) for the Washington DC VAMC to perform RSO duties onsite at the Washington DC VAMC, 3 days per week, at 8 hours per day (8 AM – 4:30 PM). RSO duties and responsibilities include—

Providing oversight for all ionizing radiation sources and shipment of radi-oactive materials.

Developing agenda for quarterly meetings of the Radiation Safety Com-mittee, appropriate research committee and Laser Safety Committee.

Attending Laser Safety Committee meetings and maintaining the minutes of those meeting.

Attending Senior-level briefings as required.

Providing radiation safety training as specified by Directive.

Overseeing the Radiation Dosimetry and ALARA programs.

Conducting annual inspections of the radiation safety program.

Conducting audits and surveys throughout facility to ensure compliance with current license and JACHO requirements.

Providing responses to any pertinent NHPP/VA directives, regulatory ac-tions and JCAHO requirements.

B. RSO TECHNICAL REQUIREMENTS

Contractor-specific credentials must be approved by National Health Physics Program (NHPP).

Prior experience at a VAMC with broad scope medical and research per-mits.

Must possess the knowledge and skills to provide monitoring of approxi-mately 14 VAMC service departments for occupational exposure to ioniz-ing radiation from alpha, beta, gamma and x-ray radiation and neutron flu-ence rate. This is a requirement of the DC VAMC’s VHA-NHPP Permit;

the VHA Master Material License; the U.S. Nuclear Regulatory Commis-sion (NRC), Title 10 Code of Federal Regulation, Part 19; and U.S. De-partment of Labor, Occupational Safety and Health Administration, Title 29, Code of Federal Regulations, Part 1910.1096.

Must always assure his/her availability by phone to respond to Radiation Emergencies at the DC VAMC.

C. ALTERNATE RSO

The Contractor shall provide an alternate (i.e., backup) RSO who can perform the RSO duties at the DC VAMC during the absence of the dedicated, primary RSO. The alternate RSO must meet the same requirements and be able to per-form the same duties as the dedicated, primary RSO.

D. PLACE OF PERFORMANCE

Washington DC Veteran Affairs Medical Center, located at 50 Irving St. N.W.

Washington, DC 20422.

E. PERIOD OF PERFORMANCE

The period of performance for this contract will be a maximum of 5 years, through the combination of a base period and several option periods that may only be exercised at VHA’s discretion.

F. NONPERSONAL SERVICES

The Government shall neither supervise Contractor personnel nor control the method by which they perform the RSO services. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, Contractor per-sonnel. It shall be the responsibility of the Contractor to manage its employees and to guard against any actions that are of the nature of personal services or give the perception of personal services.

G. BACKGROUND INVESTIGATIONS AND SPECIAL AGREEMENT CHECKS

All Contractor personnel are subject to the same level of investigation as VA em-ployees who have logical and/or physical access to VA facilities and/or VA Sensi-tive Information. The level of background investigation commensurate with the level of access needed to perform the RSO duties is Tier 2, “Moderate Risk”.

This requirement is applicable to all subcontractor personnel requiring the same access. Upon completion of a background screening, the Veterans Service Cen-ter will forward a “Fingerprint Check - National Criminal History Check Comple-tion Notice” (NCHC) to the Contracting Officer, which will indicate a favorable or unfavorable screening decision for each contract employee listed on the form;

those contract employees who have favorable screening decisions, the Contract-ing Officer may give approval to begin working and fulfill remaining security re-quirements. Contract employees with unfavorable screening decisions will be prohibited from performing contract work at VA.

H. PIV BADGING

The Veterans Service Center (VSC) is responsible for managing & sponsoring badges for all Contractor personnel; badges are managed and sponsored at the completion of the NCHC for Contractors with a favorable adjudication. For con-tracts that are awarded in excess of three (3) years, PIV or Non-PIV badges will need to be reissued as the longest period of badge issuance is three years.

I. TRANSMITTAL OF SENSITIVE INFORMATION

Sensitive information cannot be processed or transmitted from non-VA systems.

Gmail and other personal email systems are NOT authorized. Organiza-tional/partner systems and email are usually ‘managed systems’ and not per-sonal and are expected to have security features in place. These features are at a minimum: anti-virus, and access controls/restrictions.

J. GENERAL INFORMATION/LOCAL POLICIES

Contractor personnel must park in the area designated for contractor parking.

Smoking is not allowed anywhere on VA property.

The DC VAMC reserves the right to restrict entry to its facility by Contrac-tor personnel identified as a potential threat to the health, safety, security, general well-being, or operational mission of the facility and its population.