36C24520Q0234-0001001.docx

Contract Opportunity Amendment to a Previous Combined Solicitation

CLASSIFICATION CODE

SUBJECT

CONTRACTING OFFICE'S

ZIP-CODE

SOLICITATION NUMBER

BASE NOTICE TYPE

RESPONSE DATE (MM-DD-YYYY)

ARCHIVE

DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

SET-ASIDE

NAICS CODE

CONTRACTING OFFICE

ADDRESS

POINT OF CONTACT

(POC Information Automatically Filled from User Profile Unless Entered)

DESCRIPTION

See Attachment

AGENCY'S URL

URL DESCRIPTION

AGENCY CONTACT'S EMAIL

ADDRESS

EMAIL DESCRIPTION

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

GENERAL INFORMATION

PLACE OF PERFORMANCE

* = Required Field Contract Opportunity Amendment to a Previous Combined Solicitation TO Post questions and answers for 36C24520Q0234 21902 36C24520Q0234 03-17-2020 N 325120 Department of Veterans Affairs VA Maryland Health Care System Contracting Officer (90C) P.O. Box 1000, Bldg. 101, Room 26 Perry Point MD 21902 Ginger Eastridge VA Medical Center 50 Irving St NW Washington, DC 20422 Ginger.Eastridge@va.gov ginger.eastridge@va.gov See attached questions and answers for RFQ# 36C24520Q0234.

Responses are now due by 3/17/2020 at 2:00 pm.

Submit responses to: Ginger.Eastridge@va.gov

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO:

Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 03-13-2020 688-20-2-034-0003

NONE

Department of Veterans Affairs

WASHINGTON DC VA MEDICAL CENTER

Contracting Officer (90C) P.O. Box 1000, Bldg. 101, Room 26 Perry Point MD 21902 Department of Veterans Affairs

WASHINGTON DC VA MEDICAL CENTER

Contracting Officer (90C) P.O. Box 1000, Bldg. 101, Room 26 Perry Point MD 21902 To all Offerors/Bidders

36C24520Q0234 03-13-2020

X X X

See CONTINUATION Page RFQ 36C24520Q0234, HAS BEEN EXTEDNED TO 03/17/2020, 2:00 PM SO THE QUESTIONS COULD BE ADDRESSED AND POSTED.

ALL REQUESTED LINE ITEMS REMAIN THE SAME WITH NO ADDITIONS.

GINGER F. EASTRIDGE

CONTRACTING OFFICER

CONTINUATION PAGE

A.1 PRICE/COST SCHEDULE

ITEM INFORMATION

ARGON HP GR 4.8 SIZE 6K-6000 AR HP6K

LOCAL STOCK NUMBER: AR HP6K

CARBON DIOXIDE USP 50LBS CGA CD USP50

LOCAL STOCK NUMBER: CD USP50

CARBON DIOXIDE USP SIZE E CGA CD USPE

LOCAL STOCK NUMBER: CD USPE

CARBON DIOXIDE USP SIZE EA CGA CD USPEA

LOCAL STOCK NUMBER: CD USPEA

HELIUM USP SIZE M4 CGA 930 HE USPM4

LOCAL STOCK NUMBER: HE USPM4

HELIUM UHP GR 5.0 SIZE 6K CGA HE UHP6K

LOCAL STOCK NUMBER: HE UHP6K

NITROGEN NF SIZE 200 CGA 580 NI NF200

LOCAL STOCK NUMBER: NI NF200

NITROUS OXIDE USP 56LBS CGA 326 NS USP56

LOCAL STOCK NUMBER: NS USP56

NITROUS OXIDE USP SIZE E CGA NS USPE

LOCAL STOCK NUMBER: NS USPE

OXYGEN INDUSTRIAL SIZE 200 CGA OX 200

LOCAL STOCK NUMBER: OX 200

OXYGEN USP SIZE 125 CGA 540 OX USP125

LOCAL STOCK NUMBER: OX USP125

OXYGEN USP SIZE 200 CGA 540 OX USP200

LOCAL STOCK NUMBER: OX USP200

OXYGEN USP SIZE D CGA 870 OX USPD

LOCAL STOCK NUMBER: OX USPD

OXYGEN USP SIZE E CGA 870 OX USPE

LOCAL STOCK NUMBER: OX USPE

OXYGEN USP SIZE EA WITH WALK-O2-BOUT REG/DISS INTEGRATED VALVE/REGULATOR OX USPEAWBDS

LOCAL STOCK NUMBER: OX USPEAWBDS

OXYGEN USP SIZE E WITH WALK-O2-BOUT REG/DISS INTEGRATED VALVE/REGULATOR OX USPEWBDS

LOCAL STOCK NUMBER: OX USPEWBDS

SERVICES FEE EXPEDITED DELIVERY SECEXPEDITE

LOCAL STOCK NUMBER: SECEXPEDITE

RENT CYLINDER MEDICAL RNTCYLMED

LOCAL STOCK NUMBER: RNTCYLMED

LOST MEDICAL GAS CYLINDER: VARIOUS SIZES WITHIN CONTRACT

A.2 DELIVERY SCHEDULE

Q1: CLIN FOR EMERGENCY/EXPEDITED DELIVERY: Is CLIN 0017 on Page 19 of 52 the “Emergency Delivery Fee” listed as expedite? 3.5 Emergency delivery will be provided within 24 hours after receipt of Government notification. Contractor must respond to the facility by telephone or email within one hour to confirm receipt of emergency notification to ascertain the nature of the emergency. Emergency status is determined by the Government when conditions warrant. Failure of the contractor to remain current with agreed delivery schedule and requirements does not constitute an “emergency” for purposes of charging an emergency delivery fee. Is CLIN 0017 (49.00 EA) synonymous/equivalent an EMERG DEL FEE – i.e. “SERVICES FEE EXPEDITED DELIVERY LOCAL STOCK NUMBER: SECEXPEDITE?” No, the number 49 represents the total number of estimated emergency deliveries per year for this order.

Q2: GOV-OWNED CYLINDERS: Are there any VA-Owned Cylinders? If so, what types (gas/tank size) and in what capacity? No.

Q3: CLIN 0018 – How does a prospective offeror calculate an estimate of rental fees into one CLIN – as CYLs vary in Rental Costs based on Size, pressure, and functionality – and therefore have different rental fees? Cylinders do vary in sizes; however this number is based on what the vendor would quote. There should be a daily set fee for each cylinder. Vendor can list each cylinder separately and a cost for each. Please calculate a daily cost for each cylinder.

DISCUSSION: Rental fees for Contractor owned Cylinders differ in size, functionality (PSI), and/or Contents. How are we to credible discern/interpret a “lump sum figure” of what 104,040.00 – EA in CLIN 0018 represents – and a means to calculate? The vendor has a set price for rental fee of the cylinders regardless of the size of the cylinder. The type of gas distinguishes the cylinder and it does vary in sizes but there is a flat fee that the vendor charges for the cylinder.

RECOMMENDATIONS: Add a “Monthly Rental Cost Column” (and annual estimate for each GAS/CYL) for each individual CLIN, so that the GOV is clear what the Monthly Rental Charge is for each of the (16) CLINs, or (often used) a CYL MONTHLY RENTAL TYPE BY GROUPING (recommend – as it is comprehensive):

NOTE: Again, this requires the GOV to provide annual rental estimates so that no unfair advantage is provided to the previous supplier/those bidding with the previous supplier – as they would be the only entity who knew the exact figures based on historical usage. As CLIN 0018 currently depicts, we don’t know how to interpret it.

Q4: LOST CYL CLIN 0019: Recommend deleting this CLIN as it is not credible to identify in 2020, the cost of a CYL lost in 2025? Secondly – one CLIN would not suffice in that different cylinders have significantly different replacement costs – as a replacement is the vendor purchasing a new cylinder to put back into the inventory. List the cylinder fee for each year. CLIN for this not found.

Q5: EXPECTED REQUIREMENT DURATION: Page 6 of 52 states 1.3 The contract awarded under this solicitation will be established for one (1) base period with the possibility of four (4) one-year option periods – as vendors, there is a significant capital investment up front, can we clarify it is the GOV’s intent to award a Base Plus 4 Options – clearly understanding that each Option is a renewal by the Contracting Authority, i.e. is not guaranteed. Can we please clarify “possibility?” :-0 This is solely based on interpretation. Possibility is just as you stated, not a guarantee due to funding.

Q6: LIQUID NITROGEN in Dewar’s: I did not see a CLIN for Liquid Nitrogen, which is normally refilled into GOV Owned 25- or 30-Liter Dewar’s? Is this administered on a different contract? Liquid Nitrogen is not a requirement for this contract.

Q7: LUNG DIFFUISON GAS: Are there no Lung Diffusion gases in use at the VAMC? This is a very common item among VAMCs – can the GOV confirm there are no Lung Diffusion Gas requirements? Lung Diffusion Gas is not a requirement for this order.

Q8: E CYL REVIEW: In previous iterations of the solicitation, offerors were required to provide their respective version of CLIN 0015 (Oxygen E-CYL USP w/ Walk about) at the VAMC loading dock for VA personnel observation. Is this something that will be required again? Yes Q9: CBOC SUPPORT: Is there any requirement for direct delivery to the (5) CBOCs associated with the VAMC DC address in para 3.1? If so, which CBOCs and what gases, in what quantity? There is no requirement for delivery to the CBOC’s on this order.

Q10: EVALUATION: Please clarify the Evaluation is (Page 52 of 52) BEST VALUE TO THE GOVERNMENT – as opposed to the Lowest Priced Technically Acceptable mentioned on Page 5 of 52? Can we clarify? Can we also clarify page 52 of 52 -- Technical and past performance, when combined, are: ? Are they equal to pricing, more important than pricing? Etc.

Q11: IS THERE BULK LIQUID OXYGEN ON THIS RFQ? There are some references to telemetry, etc. This is predictably an Administrative oversight. Bulk is not required for this contract.

Q12: TECHNICAL PROPOSAL & PAST PERFORMANCE: There is no requirement in the entire RFQ that denotes any type of Past Performance submission required, as well as how to submit it, and its relative importance to the Award? Is this the GOV’s intent to evaluate by Price only, disregarding a potential Offerors Technical Ability to perform this work and that vendors successful performance doing “like-word?” Past Performance with completing deliveries to other hospital setting with no problems.

Q13: INVOICING: (Page 14 of 52) mandates weekly invoicing (underlined). This is not the normal TUNGSTEN VA procedure – i.e. consolidated monthly invoicing via OB-10/Tungsten, & FSC Payment – where all activities in one calendar month are depicted to the certifier for cylinder accountability, as well as monthly cylinder rental [rentals would be very difficult to calculate weekly, as opposed to a beginning balance and ending balance each month – reconciled via all monthly activities (Cylinders delivered and returned by CLIN). Is consolidated monthly invoicing an acceptable as it is common practice within the VA MED CYL Contracts?] Monthly Invoicing

Q14: SET ASIDE CONFIRMATION (Page 5 of 52): Please confirm this is a Service-Disabled Veteran Owned Set Aside. The SF 1449 states the Set Aside is SDVOSB yet PG 6 of 52, 1.1, states “This requirement will be set aside for Small Business concern…” This is an SDVOSB Set-Aside Q15: BASE PERIOD START DATE: The Base Period begins 11 MAR 20, with the bid due on the 12th of MAR 20 – can we revise the expected POP Please? NOTE: Page 22 of 52 - Delivery Schedule: delivery date 3/9/21. Base Period needs to start April 1, 2020

Q16: PAST PERFORMANCE: What are the Past Performance requirements, i.e. how should a vendor depict their PP in their offer please? Disregard

Q17: ESTIMATED CYLINDER USE BY CLIN (Page 18 of 52): Please confirm the estimates listed are annual estimates? A.2 Price/Cost Schedule are Annual Estimates image1.jpeg image2.jpeg