36C24520D0001 P00004_1.docx

SUBJECT*

AVIA Wheelchair transportation 36C24520D0001 3 Month Extension

GENERAL INFORMATION

SOLICITATION NUMBER*

BASE NOTICE TYPE

VAMC (613)

VISN 5 Contract Satellite Office 510 Butler Avenue, Building 306A Martinsburg WV 25405

POINT OF CONTACT*

Contracting Officer Craig Armagost craig.armagost@va.gov 304-263-0811

AWARD INFORMATION

LINE ITEM NUMBER

AWARDEE NAME*

CONTRACTOR’S UEI

AVIA SOLUTIONS LLC

U2G3NHDNMDW3

AWARDEE ADDRESS LINE 1*

AWARDEE ADDRESS LINE 2*

AWARDEE ADDRESS LINE 4*

Justification and Approval Notice Justification and Approval Notice

DESCRIPTION

Justification and Approval Notice

DEPARTMENTOFVETERANSAFFAIRS

JustificationandApproval(J&A)For OtherThanFullandOpenCompetition(>SAT)

AcquisitionPlanActionID:36C245-24-AP-3019

1. ContractingActivity:DepartmentofVeteransAffairs,VISN05,VAMarylandHealthcare Medical Center

2. Natureand/orDescriptionoftheActionBeingProcessed:

Transportation to provide ground wheelchair transport services to and from VA Baltimore MarylandHealthCareSystemlocationsandCommunityCareappointmentswithintheVA Baltimore Maryland Health Care System catchment area.

3. DescriptionofSupplies/ServicesRequiredtoMeettheAgency’sNeeds:

The medical center currently has contracts 36C24520D0001, 36C24520D0002, 36C24520D0003,36C24520D0006,whichwillexpireon09/30/2024.Solicitinganewlong- term contract is in process, however is in high risk of not being in place by 10/01/2024.In order to avoid a lapse in this service to care for our patients, a two month extension to the current contracts must be completed.Failure to extend will affect patient care.

4. StatutoryAuthorityPermittingOtherthanFullandOpenCompetition:

FAR6.302-1Onlyoneresponsiblesourceandnoothersuppliesorserviceswillsatisfyagency requirements.

( X )(1) Only One Responsible Source and No Other Supplies or Services Will Satisfy AgencyRequirementsper41USC§3304(a)(1)asimplementedbyFAR6.302-1;

()(2)UnusualandCompellingUrgencyper41USC§3304(a)(2)asimplementedbyFAR6.302-2;

()(3) Industrial Mobilization, Engineering, Developmental or Research Capability orExpertServicesper41USC§3304(a)(3)asimplementedbyFAR6.302-3;

()(4)InternationalAgreementper41USC§3304(a)(4)asimplementedbyFAR6.302-4 ()(5)AuthorizedorRequiredbyStatuteper41USC§3304(a)(5)asimplementedbyFAR6.302-5;

()(6)NationalSecurityper41USC§3304(a)(6)asimplementedbyFAR6.302-6; ()(7) Public Interest per 41 USC §3304(a)(7) as implemented by FAR 6.302-7;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of theAcquisitionRequirestheUseoftheAuthorityCitedAbove(applicabilityofauthority):

Attachment 1:RequestforSoleSourceJustificationFormat

>SAT

VHAPGPart806.3

OFOC

Revision:03EffectiveDate:04/15/24

36C245-24-AP-

Acquisition ID#:

Page of Due to the extreme need for ground wheelchair transport, a two-month extension to the currentcontractsarerequiredtoavoidalapseinservices.Failuretoprovidetheseservices will affect patient care.An extension will avoid an unacceptable delay in fulfilling the agency’s requirement.The sources of the IDIQ’s in place are the only agencies to provide these services at this time.The medical center will continue to solicit a new long-term contract for services to continue after the extension period.

6. Description of Efforts Made to ensure that offers are solicited from as many potentialsourcesasdeemedpracticable:AsourcessoughtnoticehasbeenpostedtoSAM.govfora new contract.A VetCert search yielded no SDVOSB providing this service within the area.

7. DeterminationbytheCOthattheAnticipatedCosttotheGovernmentwillbeFairandReasonable:The CO anticipates an extension of the current contract pricing to be fair and reasonable when compared to the IGCE.

8. DescriptionoftheMarketResearchConductedandtheResults,oraStatementoftheReasons Market Research Was Not Conducted:

A sources sought notice was posted and an RFQ is being processed for a long-term contract. ItistheContractingOfficer’sdeterminationthatanextensiontothecurrentcontractsbemost advantageous whilst procuring a long-term contract.

9. AnyOtherFactsSupportingtheUseofOtherthanFullandOpenCompetition:

N/A

10. ListingofSourcesthatExpressed,inWriting,anInterestintheAcquisition:

AviaSolutions9055MaierRd.Laurel,Md20723240-288-5550 BestCare29468LaurwaynDr,Unit11Trappe,Md21673410-602-4007 MedCareTransportation510PiccadillyRdTowson,MD21204410-375-6915 TaylorMadeTransportation2901DruidParkDr#206Baltimore,MD21215410-383-1701

11. AStatementoftheActions,ifany,theAgencyMayTaketoRemoveorOvercomeanyBarriers to Competition before Making subsequent acquisitions for the supplies orservices required:

AnRFQwillbepostedforcompetitiononalong-termcontract.

12. Requirements Certification:I certify that the requirement outlined in this justification is a BonaFideNeedoftheDepartmentofVeteransAffairsandthatthesupportingdataundermy cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

13. ApprovalsinaccordancewiththeVHAPMPart806.3OFOCSOP:

14. ContractingOfficerCertification(required):Icertifythattheforegoingjustificationis accurate and complete to the best of my knowledge and belief.

CRAIG ARMAGOST

DigitallysignedbyCRAIGARMAGOST Date:2024.09.27

_9-27-24

Page 1 of CraigArmagost15:09:38-04'00'

CO

Date

Page 1 of a.OneLevelAbovetheContractingOfficer(RequiredoverSATbut notexceeding $750K):Icertifythejustificationmeetsrequirementsforotherthanfullandopencompetition.

EVELYN

MOUNT

)DigitallysignedbyEVELYNMOUNT Date:2024.09.2715:17:54-04'00'

EvelynMount Date NCO05RPO-EastBranchChief