36C24519Q0617-000.docx

FedBizOpps Combined Synopsis/Solicitation Notice

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* = Required Field FedBizOpps Combined Synopsis/Solicitation Notice Rev. March 2010

TWO DOUBLE WALL AUDIOMETRIC TEST AUDIOLOGY BOOTHS

REQUEST FOR QUOTE - BRAND NAME ONLY

25704 36C24519Q0617 09-16-2019 N 334510 U.S.

Department of Veterans Affairs Veterans Health Administration David J. Valenciabonilla Contracting Officer U.S. Department of Veterans Affairs Hershel "Woody" Williams VA Medical Center 1540 Spring Valley Dr.

Huntington, WV 25704

USA

David.Valenciabonilla@va.gov David.Valenciabonilla@va.gov

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

General Information

Document Type: Combined Synopsis/Solicitation Number: 36C24519Q0617 Posted Date: 09/11/2019 Original Response Date: 09/16/2019 Current Response Date: 09/16/2019 Product or Service Code: 6515 Set Aside: 100% SDVOSB NAICS Code: 334510

Contracting Office Address

Hershel “Woody” Williams Veterans Affairs Medical Center (VAMC) 1540 Spring Valley Dr.

Huntington, WV 25704

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; written quotations are being requested, and a written solicitation document will not be issued.

The solicitation number is 36C24519Q0617 and the solicitation is issued as a Request for Quotations (RFQ).

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) number 2019-04_2.

This is a 100% total set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB). The associated North American Industrial Classification System (NAICS) code for this procurement is 334510, with a small business size standard of 1,250 employees.

The Hershel “Woody” Williams VAMC is seeking to purchase a replacement for Two Double Wall Audiometric Test Booths. This is a Brand-Name requirement peculiar to one manufacturer because the new purchase will replace existing equipment. (See Attachment A).

All interested companies shall provide quotation(s) for the following:

Supplies/Services

PRICE/COST SCHEDULE

ITEM INFORMATION

ACOUSTIC SYSTEMS RE-245 DOUBLE WALL MODULAR TEST BOOTH EXTERNAL DIMENSIONS: 12'0" X 11'4" INTERNAL DIMENSIONS: 10'0" X 9'4" INCLUDES: DOOR: 42" CLEAR OPENING IN-SWING / OUT-SWING DOORS FOR GURNEY ACCESS DOOR: 12" BY 12" WINDOWS IN DOORS FLOOR: VIBRATION AND ACOUSTIC ISOLATED FLOOR SYSTEM, 4 3/4" STEPUP WINDOW: 30" WIDE BY 24" HIGH PATIENT OBSERVATION WINDOW OUTLETS: ONE (1) SIX OUTLET AC STRIP OUTSIDE BENEATH WINDOW CABLE ACCESS: CLINICAL JACK PANEL, 12 1/4" JACKS, 4 USB, PASSTHROUGH CABLE ACCESS: RECESSED CONDUIT DROP, ROUGH IN FOR ALERT DEVICE ABOVE WINDOW LIGHTING: CEILING MOUNTED LED HIGH OUTPUT / LOW HEAT LIGHTING WITH DIMMER VENTILATION: ACOUSTICALLY ENGINEERED VENTILATION SILENCER SYSTEM WITH FANS, WALL MOUNT FINISH: POWDER COAT PAINT FINISH FROM MANUFACTURER'S STANDARD COLORS FINISH: EXTENDED ROOF APRON TRIM, 8" ABOVE ROOF LINE OF BOOTH

PSC: 6515

CONTRACT TYPE: FIRM-FIXED PRICE

LOCAL STOCK NUMBER: RE-245

OUTLETS: ADDITIONAL DUPLEX OUTLETS

CABLE ACCESS: RECESSED CONDUIT DROP, ROUGH IN FOR NETWORK

LIGHTING: TRACK LIGHTING INSIDE ABOVE WINDOW WITH DIMMER

FINISH: TWO (2) VERTICAL CLOSURE PANELS FOR UP TO 6" AIRSPACES

RF / EMI SHIELDING ENHANCEMENT

SOUND ROOM FREIGHT

LOCAL STOCK NUMBER: 1020

INSTALLATION OF RE-245 SOUND ROOM

PSC: N065

LOCAL STOCK NUMBER: 8069

REMOVAL OF LARGER AND SMALLER WATER-DAMAGED SOUND SUITES FROM BUILDING. ***CUSTOMER RESPONSIBLE FOR DISPOSAL***

PSC: J065

LOCAL STOCK NUMBER: 8069

PLACE OF PERFORMANCE/DELIVERY SCHEDULE

WAREHOUSE/ATTN: KRISTIN IDEN

1540 SPRING VALLEY DRIVE

HUNTINGTON, WV 25704

USA

F.O.B.: DESTINATION

(304) 429-6755 EXT. 2627

KRISTEN.IDEN@VA.GOV

The full text of FAR provisions or clauses may be accessed electronically at https://acquisition.gov/browse/index/far

The following contract clauses apply to this acquisition as well as the ones mentioned after this description: (See also Attachment B)

FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” [Oct 2018] Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text.

FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” [May 2019] Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text.

The following solicitation provisions apply to this acquisition as well as the ones mentioned after this description: (See also Attachment B)

FAR 52.212-1, “Instructions to Offerors–Commercial Items” [Oct 2018]

FAR 52.212-2, “Evaluation–Commercial Items” [Oct 2014] - The Contractor shall be an Authorized Distributor and shall provide an Authorized Distributor letter from the manufacturer to verify the Vendor is an Authorized Distributor of the product/service they are providing. (a) The Government will award a contract resulting from this solicitation to the responsible quoter whose offer conforming to the solicitation will be most advantageous to the Government. The following factor shall be used to evaluate quotes: Price Only.

FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items” [Oct 2014] - Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://beta.sam.gov/ in accordance with FAR 52.212-3, “Offerors Representations and Certifications– Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

SDVOSB and VOSB socio-economic categories must be registered within the Vendor Information Pages (VIP) and the Verification Case Management System (VCMS) via https://www.vip.vetbiz.va.gov/ (VetBiz) prior to award if selected.

This is an open-market combined synopsis/solicitation for supplies as defined herein. The Government intends to award a Firm-Fixed Price (FFP) purchase order/contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoter shall list exception(s) and rationale for the exception(s).

Submission of quotes shall be received no later than 11:59 p.m. (est) on September 16, 2019 only via email to David Valenciabonilla, Contracting Officer. Late submissions of quotes will not be evaluated, accepted, or considered for award.

Any questions or concerns regarding this solicitation should be forwarded only in writing only via e-mail to the Contracting Officer, David Valenciabonilla at David.Valenciabonilla@va.gov.

See attached document: Attachment A - PM_Part813.106_Atcht1_SingleSourceJustification_MPT-SAT - Sound Booths.

See attached document: Attachment B - Contract Clauses and Provisions.