-16183.pdf

OFOC SOP Revision 08 Page 1 of 3 Original Date: 03/22/11 Revision 08 Date: 04/18/2018

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C245-19-AP-0902

1. Contracting Activity: Department of Veterans Affairs, VISN 5, VA Medical Center, 50 Irving Street, N.W., Washington, D.C. 20422

Requisition No. Funded: 688-19-2-973-0016

2. Nature and/or Description of the Action Being Processed: Pursuant to FAR 6.302-1 and 41 U.S.C.

253(c)(1), the VA has a requirement which can only be reasonably met by a single supplier. This action is to award a firm-fixed price new purchase order number with the current contractor Johnson Controls, Inc. Services now may be deemed to be available only from the original source in the case of a follow-on purchase order, when it is likely that an award to another source would result in unacceptable delays in fulfilling the agency’s requirement and substantial duplication of cost to the Government that is not expected to be recovered through competition

The Department of Veterans Affairs Medical Center Campus, 50 Irving Street, N.W, DC. is entering a sole source acquisition negotiation for the installation for forty-six Fixed Dome Cameras in the newly constructed Visitor and Patient Parking Garage. The installation of the cameras is the final phase of completing the Visitor and Patient Parking Garage to be utilized for Veteran benefices.

Johnson Controls, Inc. P2000 Access Control System and the Integrated Aventura CCTV System service the. are part of a large complex networked system requiring high level of certified P2000 and Aventura products and networking knowledge. The Card Key P2000 Security Management System is licensed proprietary software that is owned by Johnson Control, Inc. without the expressed consent of Johns Controls, Inc. other contractors must not be permitted to access, operate, modify or integrate other security data with the Johnson Controls Security to ensure the integrity of the systems’ warranty.

3. Description of Supplies/Services Required to Meet the Agency’s Needs: The contractor shall install and provide all Fixed Dome Security Cameras i.e. cables, equipment, hardware and or software as required to ensure automated security system is fully operable, in compliance with all safety standards and requirements. The total estimated amount of the purchase order is $339,631.10.

4. Statutory Authority Permitting Other than Full and Open Competition:

(X) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per FAR 6.302-1;

( ) (2) Unusual and Compelling Urgency per FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per FAR 6.302-3;

( ) (4) International Agreement per FAR 6.302-4 ( ) (5) Authorized or Required by Statute FAR 6.302-5;

OFOC SOP Revision 08 Page 2 of 3

Revision 08 Date: 04/18/2018

( ) (6) National Security per FAR 6.302-6;

( ) (7) Public Interest per FAR 6.302-7;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): A Sole Source award will be made to Johnson Controls, Inc. who installed the current Pegasus 2000 System (P2000 System), CCT System, LYNX Duress Alarm System and related security systems serving the VA Medical Center, Washington, DC. The P2000 System is part of a large of a complex networked system requiring a high level of certified Pegasus and LYNX products and skilled services. Johnson Controls, Inc. has designed and installed the COTS System under a separate purchase order and has maintained a high quality and superior services.

Johnson Controls, Inc. has invested considerable time and resources with the intellectual content and system expertise available only from Johnson Controls’ Manufacturing Division. This provides a seamless integration of the P2000 System with the existing CCTV equipment. This specialized system expansion and capability of the P2000 System will enable the VAMC Washington, DC to operate their electronic security system in an efficient and integrated manner with a unique configured security management system that is solely available from Johnson Controls Manufacturing Division.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: As per Johnson Controls, the system is proprietary to Johnson Control, Inc. as they are installing the security cameras with the P2000 System with existing CCTV equipment.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: Most products and services are on Johnson Controls’, Inc. GSA Schedule and their pricing is compatible with the services being procured within the procurement, what makes this an Open Market procurement, is installation of all conduit, back boxes, fiber optic equipment and network cable is not on GSA Schedule. The CO will also seek an additional discount from Johnson Controls. Reference GSA schedules GSA GS-07F-190CA (labor cost) and GS-07F-0391V cameras, fiber optic, equipment and network cable.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons

Market Research Was Not Conducted: Market Research was not conducted because service is proprietary.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: There is an existing security system that includes that includes card readers, motion intrusion detectors, mag-locks, electronics door strikes, digital recorders, cabling, security panels, and other security devises for the Pegasus 2000 security system. Any loss of service would potentially result in result in life-safety issues.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: None

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to

Competition before Making subsequent acquisitions for the supplies or services required:

Continue to do Market Research for upcoming projects to ensure this remain a Sole Source.

OFOC SOP Revision 08 Page 3 of 3

Revision 08 Date: 04/18/2018

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP: I certify that the foregoing justification is accurate and complete to the best of my knowledge and behalf.

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $700K):

I certify the justification meets requirements for other than full and open competition.

http://vaww.pclo.infoshare.va.gov/PMWeb/VHAPM_Part_806.3.aspx