36C24519C0220-001.pdf

Single Source Justification for SAP under the SAT

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For

Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 512-19-4-849-0953

1. Contracting Activity: Department of Veterans Affairs, VISN 05, 512 Medical Center

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

This is a revised justification, as the scope of the emergency repair has changed due the inspection and findings while the contractor was working on finding the issue to be repaired. After the inspection by the contractor of the leak it was determined that the only way to fix the issue was to excavate around the tank and line to locate the exact location of the leak and to remove/repair the damaged line. The current tank and associated fuel lines are at (or past) their life expectancy and run the risk of continued failure until replaced. The cost to correct the leak without replacing the entire tank would be approximately , however, the tank and surrounding area will have to be excavated again in the near future to facilitate replacement or the repair of another leak. Failure to replace the tank now will result in the government essentially paying the or 30% of the total cost, plus any additional remediation costs and penalties from the Maryland Department of the Environment if any of the fuel were to leak into the soil or ground water.

The provided quote to replace the entire tank with a new above ground tank includes upgrading the tank to a larger size, which is required by the VA’s Emergency Management Continuity of Operations requirement that requires VAMC’s to be sufficient for up to 96 hours in the event of an emergency. The current 1000 gallon tank does not meet this requirement under normal operating conditions. As stated above, if the tank isn’t replaced at this time the cost of digging the underground tank out would need to be duplicated in a replacement contract. By replacing the underground tank at this time the VA will save money by not paying for duplicate work, remove environmental liabilities associated with underground fuel storage tanks, and ensure compliance with the 96 hour continuity of operations requirement for the CLC emergency power generator. The total cost of this repair is going to be .

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

The contractor was selected at the time the emergency was discovered, and has provided the temporary tank needed to run the generator while the existing leak was investigated and repaired. As the contractor is already on site and providing the temporary tank the VA would incur additional expenses if a new contract were competed at this point, with little to no saving anticipated.

4. Description of market research conducted and results or statement why it was not conducted:

Market research was limited, based on the emergent nature of the requirements when the leak of fuel was found, as the functioning of the generators for the facilities was being impacted, and the VA was at risk of contaminating the ground with the fuel if the leak was not contained.

https://www.acquisition.gov/?q=/browse/far/13

Single Source Justification for SAP under the SAT

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Name Date Title https://acquisition.gov/far/current/html/Subpart%2013_1.html#wp1125466