36C24519A0074 36C24220N0583_1.docx

Contract Opportunity Justification and Approval Notice

PRODUCT SERVICE CODE

SUBJECT

CONTRACTING OFFICE'S

ZIP-CODE

SOLICITATION NUMBER

DELIVERY/TASK ORDER NUMBER

(Required when using Statutory Authority FAR 6.302-1(c))

BASE NOTICE TYPE

ARCHIVE

DAYS AFTER THE POSTING DATE

RECOVERY ACT FUNDS

NAICS CODE

CONTRACTING OFFICE

ADDRESS

DESCRIPTION

See Attachment

POINT OF CONTACT

(POC Information Automatically Filled from User Profile Unless Entered)

STATUTORY AUTHORITY

AWARD NUMBER

(Not required when using Statutory Authority FAR 6.302-1(c))

MODIFICATION NUMBER

AWARD AMOUNT

LINE ITEM NUMBER

AWARD DATE (MM-DD-YYYY)

(Not required when using Statutory Authority FAR 6.302-1(c))

AWARDEE NAME

AWARDEE ADDRESS LINE 1

AWARDEE ADDRESS LINE 2

AWARDEE ADDRESS LINE 3

AWARDEE ADDRESS LINE 4

AWARDEE CITY

AWARDEE STATE

AWARDEE ZIP CODE

AGENCY'S URL

URL DESCRIPTION

AGENCY CONTACT'S EMAIL

ADDRESS

EMAIL DESCRIPTION

AWARD INFORMATION

ADDITIONAL INFORMATION

GENERAL INFORMATION

* = Required Field Contract Opportunity Justification and Approval Notice Hill-Rom Centrella & Progressa ICU Air Beds/Frames for Bronx

COVID-19 EMERGENCY

13212 36C24220N0583 N 339112 Department of Veterans Affairs Network Contracting Office 02 1304 Buckley Road Suite 101 Syracuse NY 13212 Contract Officer Kendall Jones kendall.jones@va.gov 315-425-4400 36C24519A0074 $1,423,589.65 06-25-2020

HILL-ROM, INC.

1069 STATE RTE 46 E

BATESVILLE

IN

47006 https://va.gov James J Peters Bronx https://va.gov VA Bronx VAMC

LIMITED SOURCES JUSTIFICATION

ORDER >SAT FAR PART 8.405-6

Acquisition Plan Action ID:36C242-20-AP-2122

(1) Contracting Activity:Department of Veterans Affairs, VISN 02, Syracuse VA Medical Center 1304 Buckley Road, Suite 104, Syracuse NY 13212. Organizational Activity: VA Healthcare System James J Peters Bronx 130 W. Kingsbridge Road, Bronx, NY 10468thru

(2) DescriptionofAction:ThisacquisitionisconductedundertheauthorityoftheMultipleAward Schedule Program (41 U.S.C. 152(3) and 40 U.S.C.501}.

This is a request for other than full and open competition for 95 Hill-Rom Centrella Beds and 5 Hill-Rom Progressa beds and accessories to be seamlessly integrated into current and expanded facilities at the James J Peters Bronx VA Medical Center.

These Hill-Rom Centrella Beds and Hill-Rom Progressa Beds are an essential part of the Medical Center’s efforts to combat the COVID -19 Pandemic.

Order against:FSS Contract Number:V797P-4434B

(3) Description of Supplies orServices:

The estimated value of the proposed action is

The expected period of performance is as follows: Delivery will begin prior to Complete delivery, installation and integration will be prior to

A Firm Fixed Price delivery order via VA NE Consortium (VANEC) BPA (36C24519A0074).

VHAPM Part 808.405-6 Limiting Sources Attachment 2: Request for Limited Sources Justification Format >SAT AP: 36C242-20-AP-2122

VHAPM Part 808.405-6 Limiting Sources Original Date: 08/30/2017 Revision 02 Eff Date: 02/21/2020 Page of This is a request for other than full and open competition for Hill-Rom Centrella and Hill-Rom Progressa Bed/Frame requested as essential medical equipment as part of the Medical Center’s efforts to combat COVID 19 Pandemic. This proposed new delivery order shall be provided by Hill-Rom, 1069 STATE RTE 46 E, BATESVILLE, IN 47006-9167.

The Contractor shall provide Hill-Rom Centrella beds and Hill-Rom Progressa beds and all the following deliverables necessary to prepare the James J. Peters Bronx VAMC in future response to the Covid-19 Pandemic:

The Progressa bed system responds to the evolving needs of caregivers, patients and health care facilities. The Progressa bed system is a therapeutic device that acts as a seamless extension of the health care team. Patient mobility; the Progressa bed system provides features and functions that help support early mobility, an intended use of the bed system is to treat or prevent pulmonary or other complications associated with immobility.

Patient repositioning; available only with the Progressa bed system, StayInPlace Technology extends the head section of the frame and surface, in unison, to accommodate the natural elongation of the body as the patient sits up, StayInPlace Technology is designed to help address patient migration to the foot end of the bed. The flexibility of the Progressa bed system platform allows you to configure the bed to your current needs and make upgrades as those needs change.

The Centrella Smart+ bed is designed to help keep patients safe and simplify how caregivers work: Verbal Safety Alerts - easily understandable verbal prompts that caution caregivers and patients. Heart Rate and Respiratory Rate Monitoring Powered by EarlySense -Provides contact- free, continuous monitoring of heart rate and respiratory rate to enable earlier detection of patient deterioration. WatchCare Incontinence Management System - Provides real-time incontinence alerts to help reduce patient exposure to moisture. Feature Labeling - helps caregivers easily identify key features on the bed. Safeview + System - helps caregivers monitor bed safety status with easy-to-read visual projections. Motion-Activated Nightlight - Illuminates the path to guide patients to and from the bed. Advanced Slideguard feature - reduces patient migration when the head-of-bed is raised. Illumiguide Siderail Handgrip - provides a place to grasp and enhances visibility to safely guide patients back to bed. Enhanced 3-Mode Bed Exit - Includes silence, auto reset and visual/audible safety prompts. Graphical Caregiver Interface (GCI) touchscreen with flip-up panel provides quick access to easy-to-use controls.

The Beds requested are assorted beds available including, (95 each Centrella Smart Beds), and (5each-Progressabedsystem).Thesebedscanbesupportedbyanexistingservicecontractfor Hill-Rom beds presently used by the medical center. Staff are trained on the unique requirements of the Centrella Smart Beds and the Progressa bed system as they rely on these unique beds capabilities to care for current veterans. This manufacturer’s bed standard features with included options are compatible in all aspects to the existing backbone already in place.

(4) Identify the Authority and Supporting Rationale(see below and if applicable, a demonstrationoftheproposedcontractor’suniquequalificationstoprovidetherequired supply orservice.

FAR 8.405-6(a)(1)(A): An urgent and compelling need exists and following the ordering procedures would result in unacceptable delays:

FAR 8.405-6(a)(1)(B): Only one source is capable of providing the supplies or services requiredatthe levelofqualityrequiredbecausethesuppliesorservicesare uniqueorhighly specialized;

FAR 8.405-6(a)(1)(C): In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order provided that the original order wasplacedinaccordancewiththeapplicableFederalSupplyScheduleorderingprocedures.The original order must not have been previously issued under sole source or limited source procedures.

FAR 8.405-6(b): Items peculiar to onemanufacturer:

A patent, copyright or proprietary data limits competition. The proprietary data is:

These are“direct replacements” parts/componentsfor existing equipment.

Thematerial/servicemustbecompatibleinallaspects(form,fitandfunction) with existing systems presentlyinstalled/performing.

The Hill-Rom Centrella SMART+ beds and the Hill-Rom Progressa Beds requested in this procurement action are an addition to the existing fleet of beds already in use in the Bronx facility. In the interest in continuity of care and standardization across the facility, which limits the number of contractors who would come to the facility to service the beds, procuring the same brand and model of beds already in use throughout the facility constitutes the best value and sound business decision.

(5) Describe Why You Believe the Order Represents the Best Valueconsistent withFAR 8.404(d) to aid the contracting officer in making this best valuedetermination:

These beds are available from the recommended vendor on both their VA FSS contract schedule as well as a VANEC BPA (36C24519A0074) developed for the VANEC facilities, including Bronx VAMC. Pricing offered is consistent with VA FSS and BPA pricing. Furthermore,

(6) DescribetheMarketResearchConductedamongscheduleholdersandtheresultsora statement of the reason market research was notconducted.

Given the emergency nature of this procurement action and the fact that there is an existing VA Northeast Consortium (VANEC) Hospital Bed BPA, minimal market research was conducted.

There are seven (7) vendors listed on the BPA: 1 SDVOSB, 1 Small Business, and 5 Large Businesses. CO confirmed that the small businesses do not offer the required hospital bed.

(7) Any Other Facts Supporting theJustification:

Use of the regional BPA provides the most expedient way and the best value to procure these critical ICU beds needed to combat the COVID-19 crisis and provide the best possible care to our veterans.

(8) A Statement of the Actions,if any, the agency may take to remove or overcome any barriersthatledtotherestrictedconsiderationbeforeanysubsequentacquisitionforthe supplies or services ismade:

In order to remove or overcome barriers to competition in future acquisitions for this requirement, the agency would have to replace the entire fleet of med surg beds and establish a new maintenance agreement for service and parts for the equipment. The time and cost to replace all equipment and the down time associated with training nurse staff would not be cost effective. Therefore, no other source is capable of providing the components required to meet the Government’s need.

(9) Requirements Certification:I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge. I understand that processing of this limited sources justification restricts consideration of Federal Supply Schedule contractors to fewer than the number required by FAR Subpart 8.4.(This signature is the requestor’s supervisor, fund control point official, chief ofservice or someone with responsibility andaccountability.)

_ DATE

NAME TITLE

Administration

SERVICE LINE/SECTION

Page 1 of James J PetersBronxVAMC FACILITY

(10) Approvals in accordance with theVHAPM Part 806.3 OFOCSOP:

a. Contracting Officer’s Certification (required):I certify that the foregoing justification is accurate and complete to the best of my knowledge andbelief.

CONTRACTINGOFFICERSIGNATURE DATE

Syracuse VAMC, NCO2

NAMEANDTITLE FACILITY/NCO/PCO

b. One Level Above the Contracting Officer (Required over the SAT but not exceeding$700K):

I certify the justification meets requirements for other than full and open competition.

SIGNATURE DATE

NAME

HIGHER LEVEL APPROVAL (Requiredfor orders over $700,000):

c. VHA RPO HCA Review and Approval (over $700,000 to $68 million): I have reviewed the foregoingjustificationandfindittobecompleteandaccurate tothebestofmyknowledgeand belief and approve for restricting consideration of the Federal Supply Schedule contractors to fewer than the number required by FAR Subpart8.4.

Head ofContractingActivity DATE VHAPM Part 808.405-6 Limiting Sources Attachment 2: Request for Limited Sources Justification Format >SAT

VHAPM Part 808.405-6 Limiting Sources Original Date: 08/30/2017 Revision 02 Eff Date: 02/21/2020 Page of

AP: 36C242-20-AP-2122

image4.png image1.png image2.png image3.png