36C24427Q0014.docx
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- Solicitation number
- 36C24427Q0014
About this file
This is a Special Notice documenting the Department of Veterans Affairs' (VA) intent to sole source a preventative maintenance and repair service contract with COSMED USA, LLC for COSMED Q-NRG+ equipment at the Michael J. Crescenz VA Medical Center in Philadelphia, Pennsylvania. The contract will be firm-fixed price, consisting of a base year plus four option years, with the VA Network Contracting Office 4 serving as the contracting office. The NAICS code is 811210 (Irradiation Apparatus Manufacturing) with an SBA size standard of $34.0 million, and the PSC code is J065 (Maintenance, Repair, and Rebuilding of Medical Equipment).
The contractor shall develop and provide a comprehensive preventive maintenance service plan including annual preventative maintenance, product certification, replacement of consumables, software/firmware updates (excluding major version upgrades), priority scheduling, and 2-day return freight. Work will be performed at the Nutrition and Food Service Department located at 3900 Woodland Avenue, Philadelphia, PA 19104, during VA normal kitchen hours (5:00 AM–7:00 PM daily, including weekends and federal holidays). Interested vendors must submit a one-page capability statement including company name, SAM UEI number, socioeconomic category, and brief description of capability to Lamar Thomas, Contract Specialist (Lamar.Thomas2@va.gov), by October 19, 2026 at 10:00 AM EST. Email is the only acceptable submission method. The notice is exempt from wage determination, and a determination to compete or sole source remains solely within the Government's discretion.
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Text version
Special Notice Special Notice
| SUBJECT* |
| PM&R - COSMED Q-NRG Service and PM Contract | Base 4 OY |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 19104 |
| SOLICITATION NUMBER* |
| 36C24427Q0014 |
| RESPONSE DATE/TIME/ZONE |
| 10-19-2026 10:00 EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 60 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| PRODUCT SERVICE CODE* |
| J065 |
| NAICS CODE* |
| 811210 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Network Contracting Office 4 Services 3 1010 Dealfield Road
POINT OF CONTACT*
Contract Specialist Lamar Thomas Lamar.Thomas2@va.gov 667-392-1344
ADDITIONAL INFORMATION
| AGENCY’S URL |
| https://www.va.gov |
| URL DESCRIPTION |
| agency website |
| AGENCY CONTACT’S EMAIL ADDRESS |
| Lamar.Thomas2@va.gov |
| EMAIL DESCRIPTION |
| Contract Specialist's Email Address |
DESCRIPTION
INTENT TO SOLE SOURCE
The Department of Veterans Affairs, Network Contracting Office 4 (NCO4) intends to sole source with COSMED USA, LLC to provide a service contract for preventative maintenance and repair for existing COSMED Q-NRG+ machines at the Michael J, Crescenz VA Medical Center.
The objective of this sole source award is for a Firm-fixed Price Contract, consisting of a base year plus four option years, with COSMED USA, LLC, 1850 Bates Avenue Concord, CA 94520, Unique Entity ID 020221102. This sole source determination is in lAW RFO 6.103-1(b) and RFO 12.102(a) via RFO 12.201-1, utilizing simplified procedures.
The North American Industry Classification System (NAICS) code for this procurement is: 811210, Irradiation Apparatus Manufacturing. The Small Business Administration (SBA) size standard is: $34.0 Million. The PSC code is: J065, Maintenance, Repair, and Rebuilding of Equipment – Medical, Dental, and Veterinary Equipment and Supplies. This contract will be exempt from wage determination.
The notice of intent to sole source is not a request for quotes. Interested vendors that can provide this requested service must respond no later than 10/19/2026 by 10:00 AM EST. Interested vendors must send a capability statement, no more than one page in length; to include Company Name, SAM UEI Number, Socioeconomic Category, brief description of your business entities capability to provide these services.
All information shall be provided at no cost or obligation to the Government. Responses must be sent via email to the Contract Specialist, Lamar Thomas, E-mail: Lamar.Thomas2@va.gov. Facsimile or telephonic responses will not be accepted.
Please include in the email subject Line: Philadelphia Michael J, Crescenz VA Medical Center COSMED Q-NRG+ PM&R
Simply responding as an “interested party” does not constitute your company as a source. Offeror must provide the above requested information.
A determination by the Government not to compete this proposed contract based on responses to this notice is solely within the discretion of the Government.
Statement Of Work
Contractor shall develop and provide a comprehensive preventive maintenance service plan and furnish all skilled labor provided by technician certified to work on the Cosmed Q-NRG+ equipment. The Extended Service Plan, ESP4-Q-NRG+ shall include annual preventative maintenance including product certification, replacement of consumables, software/firmware update, priority scheduling and 2-day return freight for the Cosmed Q-NRG+ located at the Corporal Michael J, Crescenz VA Medical Center, 3900 Woodland Avenue, Philadelphia, PA 19104.
SPECIFIC CONTRACT WORK REQUIREMENTS
1. Preventive Maintenance Inspections (PMI) Includes:
· Annual Preventative maintenance
· Product Certification
· Replacement of consumables
· Software/Firmware Update (not including major version upgrades(i.e. 1.X to 2.X, 2.X to 3.X or Network/HL7 Upgrades)
· Priority scheduling
· 2-day Return Freight
Location and Work Schedule Corporal Michael J. Crescenz VA Medical Center Nutrition and Food Service Department 3900 Woodland Ave.
Philadelphia, PA 19104
Point of Contact Irene Saul, Administrative Officer Nutrition and Food Service, Irene.Saul@va.gov, (267) 207-6792.
Brittany Jones, Clinical Nutrition Manager, Brittany.Jones4@va.gov, (267) 283-5848.
VA Normal Kitchen hours: 5:00 AM – 7:00 PM, daily, including weekends and Federal Holidays VA Normal Work hours: are 7:30 A.M. - 4:00P.M., Monday - Friday, excluding Federal Holidays National Holidays: The ten (10) holidays observed by the Federal Government are:
New Year's Day Washington's Birthday Martin Luther King's Birthday Memorial Day Juneteenth Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Christmas If the national holidays fall on Saturday or Sunday and are observed on either Friday or Monday by the Federal Government
End of Document
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| Special Notice |
Special Notice
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